On-Call Landscaping Services

Town of Irmo, South Carolina

Request for Qualifications

Provide Professional On-Call Landscaping Services

The Town of Irmo is requesting proposals from qualified landscaping firms to provide professional planning, maintenance, and design services on an “as needed” basis for a two-year term. This Request for Qualifications (RFQ) for landscape services seeks to find a firm that will provide plans, specifications, and estimates, landscaping maintenance, assist with park design and master plan projects, and assist and/or design Town beautification projects. The Town of Irmo will select and negotiate with a firm whose responses meet the requirements listed below.

II. Background:

The Town of Irmo is a growing community in the heart of central South Carolina. With our growing population (over 12,000 and rising), the Town is seeking a two-year term agreement to assist the Town with professional landscape projects, design, and maintenance on an “as needed” basis. The Town has four parks throughout the town and maintains property in and out of the right-of-way. The Town also has many residential areas that on occasion, may need attention for abatements to include mowing, edging, trimming, pruning, vine removal, brush clearing, litter pickup, leaf removal, and debris disposal. Chemical applications, irrigation, planting, grading, stump grinding, or storm cleanup could be included.

III. Objective:

This Request for Proposals (RFQ) is for a firm or team to provide professional landscape services.  These services should be adaptable and updatable to account for future development and assets and locations changing over time.  Work exceeding the applicable procurement threshold will be procured in accordance with the Town’s procurement policy. Selection under this solicitation does not guarantee the award of any individual project or minimum amount of work. Emergency projects may be exempt from the procurement policy. Deliverables should include:

1. Preparation of plans and specifications for landscaping projects varying in complexity, for a portion or the entire project. This may include but is not limited to:
   
   1. Cost estimates
   2. Surveying
   3. Fieldwork
2. Professional landscape services, which include tree removal, landscaping cleanup, yard maintenance, and yard debris removal.

1. Advice on Capital Improvement projects, including consultation on development of a cost estimate and priority level.

1. Ability to work effectively with Town staff, the public and regulatory agencies.

IV. Submittal Requirements:

One digital copy should be submitted to the Town of Irmo by November 13, 2026, at 2:00 p.m.

Submit proposals to :

Jim Crosland

jcrosland@irmosc.gov

Submissions received after November 13, 2026, at 2:00 p.m. will not be considered.

The detailed requirements set forth are mandatory. Failure to respond to a specific requirement may result in disqualification. The Town reserves the right to accept or reject any or all proposals. Proposers are reminded that proposals will be considered exactly as submitted. Points of clarification will be solicited from proposers at the discretion of the Town. Those proposals determined not to be in compliance with the provisions of this RFQ and the applicable law and/or regulations will not be processed.

The Town reserves the right to enter negotiations with a single firm OR may create a short list of firms, based upon qualifications and pricing, and may conduct interviews, engage in further discussion, or negotiate pricing terms.

Responses to this RFQ must include the following:

1. Cover Letter and Table of Contents:

The RFP must include a cover letter giving a brief summary of the contents of the RFP and a table of contents laying out each section with corresponding page numbers.

1. Introduction and Qualifications:

This section will need to contain an overview of the firm and any proposed sub-contractors.  The introduction shall indicate the legal name, address, website, telephone number, and local contact.  The firm will provide an overview and history of the firm, including identifying all firm members who will be working with the Town and their experience.  The firm will also describe its history on similar landscaping projects and identify other municipalities or Towns for which it has provided similar services in the past.

1. Cost Breakdown

Provide a fee schedule, including hourly rates for professional services, and any necessary support staff.

1. References:

Provide at least three references for which the firm has performed similar services within the last five (5) years.  Provide the reference contact name, address, email address, telephone numbers, summary, and date of services provided (including specific projects related to above criteria and cost).

V. Evaluation

Town Staff Team will evaluate the proposals based on the factors outlined within section IV and V, which shall be applied to all eligible, responsive proposals in selecting the successful submitter. The Town team reserves the right to disqualify any proposal for, but not limited to: person or persons or proposals it deems as non-responsive and/or non-responsible; a failure to respond to each section; or whose experience does not describe the competencies required. The Town team reserves the right to make such investigations of the qualifications of the proposer as it deems appropriate. Award of any project may be made without discussion with proposers after responses are received. The Town reserves the right to cease contract negotiations if it is determined that the Proposer cannot perform services specified in their response. Proposals will be evaluated on the following factors:

VI. Questions, Contact, Timeline

Any questions about this RFQ shall be submitted via email to jcrosland@irmosc.gov by October 30, 2026. The deadline for all submissions is November 13, 2026 at 2:00 p.m. Town reserves the right to extend the term of this contract.

VII. Additional Information

Issuance of this RFQ and receipt of proposals does not commit the Town to award a contract. The Town reserves the right to postpone receipt or selection date, accept or reject any or all proposals received in response to this RFQ, or to negotiate with any of the firms submitting an RFQ, or to cancel all or part of this RFQ process.

View the .pdf for the RFQ here .