Request for Information (RFI) - PWD-OIT Capital Program Management Information System PDF
| Location: | Pennsylvania |
|---|---|
| Posted: | Mar 26, 2026 |
| Due: | May 1, 2026 |
| Agency: | City of Philadelphia |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Title | Description | Date | Format | ||
| Request for Information (RFI) - PWD-OIT Capital Program Management Information System PDF | The City of Philadelphia (City) is embarking on a significant initiative to upgrade and modernize its administrative business processes and related legacy technology systems that currently support its business operations. As part of this initiative, the City intends to implement a new Capital Program Management Information System. The City, through its Office of Innovation and Technology (OIT), has issued this Request for Information (RFI) to solicit statements of interest, capabilities, and Rough Order of Magnitude (ROM) cost estimates from all Respondents interested in, and capable of, providing commercial off-the-shelf (COTS) software as part of the City’s solution. Responses to the RFI must be submitted by May 1, 2026, 5:00 PM (Local Philadelphia Time). |
March 26, 2026 |
Attachment Preview
V5.3
Project Health Check ID: 1213
CITY OF PHILADELPHIA
Office of Innovation and Technology
(on behalf of the Philadelphia Water Department)
REQUEST FOR INFORMATION
FOR
CAPITAL PROGRAM MANAGEMENT INFORMATION
SYSTEM SOLUTION
March 26, 2026
Information Session
April 7, 2026, Microsoft
Teams meeting at 10:00 AM
(Local Philadelphia Time)
Deadline for questions, requests for clarification,
or requests for additional information
April 14, 2026, 5:00 PM
(Local Philadelphia Time)
City Responds to Questions
Responses to RFI Due
April 21, 2026
May 1, 2026, 5:00 PM
(Local Philadelphia Time)
Cherelle Parker, Mayor
Melissa A. Scott, CIO, Office of Innovation and Technology
CAPITAL PROGRAM MANAGEMENT INFORMATION SYSTEM SOLUTION
TABLE OF CONTENTS
I.
RESPONSE CALENDAR ……………………………………………………...………1
II.
PURPOSE OF REQUEST FOR INFORMATION .......................................................... 2
III. RFI CONTACT INFORMATION FOR QUESTIONS, REQUESTS FOR
CLARIFICATION ........................................................................................................... 3
IV. ABOUT THE CITY OF PHILADELPHIA, PWD, AND OIT......................................... 3
V.
INFORMATION SESSION ............................................................................................. 4
VI. ANTICIPATED SOLUTION REQUIREMENTS ........................................................... 4
VII. SUBMISSION GUIDELINES ......................................................................................... 5
VIII. USE OF RESPONSES ..................................................................................................... 7
IX. HOW TO SUBMIT RESPONSES ................................................................................... 8
X.
CONFIDENTIALITY AND PUBLIC DISCLOSURE .................................................... 9
XI. RIGHTS AND OPTIONS RESERVED........................................................................... 9
XII. PUBLIC DISCLOSURE ................................................................................................ 10
Capital Program Management Information System
i
CAPITAL PROGRAM MANAGEMENT INFORMATION SYSTEM
SOLUTION
REQUEST FOR INFORMATION
I. RESPONSE CALENDAR
Post Request for Information
Information Session
March 26, 2026
April 7, 2026, at 10:00 AM
(Local Philadelphia Time)
Join Microsoft Teams meeting:
Microsoft Teams Meeting
Meeting ID: 258 587 538 365 3
Passcode: L9z5UC9S
Dial in by phone
+1 267-404-3440,,384359454# United States,
Perkasie
Find a local number
Phone conference ID: 384 359 454#
Deadline for questions, requests for
clarification, or requests for additional
information (Olade.Olayinka@Phila.gov)
City Responds to Questions
(https://www.phila.gov/rfp/additional
opportunities)
Responses to RFI Due
(Olade.Olayinka@Phila.gov)
April 14, 2026, 5:00 PM
(Local Philadelphia Time)
April 21, 2026
May 1, 2026, 5:00 PM
(Local Philadelphia Time)
These dates are estimates only and the City reserves the right, in its sole discretion, to alter this
schedule as it deems necessary or appropriate. Notice of changes will be posted on the City’s
website at https://www.phila.gov/rfp/additional opportunities.
Capital Program Management Information System
Page 1 of 10
II. PURPOSE OF REQUEST FOR INFORMATION
The City of Philadelphia (City) is embarking on a significant initiative to upgrade and modernize
its administrative business processes and related legacy technology systems that currently support
its business operations. As part of this initiative, the City intends to implement a new Capital
Program Management Information System. The City, through its Office of Innovation and
Technology (OIT), has issued this Request for Information (RFI) in order to solicit statements of
interest, capabilities, and Rough Order of Magnitude (ROM) cost estimates from all Respondents
interested in, and capable of, providing commercial off-the-shelf (COTS) software as part of the
City’s solution.
Respondents are asked to provide OIT with information regarding their available COTS products
and solutions, subject to the following guidelines:
• Identify only COTS products that are modifiable or configurable to meet specific City
requirements, and that focus on interoperability, reliability, usability, availability, capacity
and scalability
• Present the software solution’s interoperability and operational requirements in accordance
with the International Organization for Standardization Open Systems Interconnection
(OSI) model
• Include an architectural diagram of the solution with a description of the solutions
scalability; responses may include one or more models or solutions
• Describe the configurability of the software to meet the specified requirements and
services.
Responses should include implementation, integration, and/or configuration services. If, the
software can be installed and configured only by the Respondent, that must be clearly stated in
the Response, including the reasons why that is the case.
Respondents may, in the City’s discretion, be invited to engage in discussions with the City’s
project team and/or demonstrate their products, services and solutions.
No contract will be awarded pursuant to this RFI. Anyone who does not respond to this RFI is not
precluded from responding to any future solicitation issued by the City. The City intends to
procure software for this project as soon as reasonably possible, in accordance with the City’s
procurement laws and practices for software purchases, which may include, but are not limited to,
the use of existing City contracts or certified cooperative purchase agreements. Respondents will
not be bound by the ROM cost estimates provided in their responses to this RFI in a future
procurement. The City also reserves the right to not procure any software.
Capital Program Management Information System
Page 2 of 10
III. RFI CONTACT INFORMATION FOR QUESTIONS, REQUESTS FOR
CLARIFICATION
All questions (see RFI Question Template Exhibit) and requests for clarification concerning this
RFI must be in writing and submitted via email no later than 5:00 pm, Local Philadelphia Time,
on April 14, 2026, to:
Olade Olayinka
Senior Program Manager
Information Science & Technology
(IS&T)
Olade.Olayinka@Phila.gov
Responses to questions and requests for additional information shall be at the sole discretion of
the City. Any additional information and/or responses to questions will be posted only on the
City’s website at https://www.phila.gov/rfp/additional opportunities. No additional information
and/or responses to questions will be sent by email. Nothing in this RFI shall create an obligation
on the City to respond to a Respondent submitting a response.
The City may, in its sole discretion, issue addenda to this RFI containing responses to questions,
clarifications of the RFI, revisions to the RFI or any other matters that the City deems appropriate.
Addenda, if any, will be posted on the City’s website at https://www.phila.gov/rfp/additional
opportunities. It is the Respondent’s responsibility to monitor the Additional Opportunities site
for Addenda and to comply with any new information.
Oral responses made by any City employee or agent of the City in response to questions or requests
for information or clarification related to this RFI are not binding and shall not in any way be
considered as a commitment by the City.
If a Respondent finds any inconsistency or ambiguity in the RFI or an addendum to the RFI issued
by the City, the Respondent is requested to notify the City in writing by the above deadline for
questions and requests for information or clarification.
IV. ABOUT THE CITY OF PHILADELPHIA, PWD, AND OIT
The City of Philadelphia is the largest city in the Commonwealth of Pennsylvania and the sixth-
most populous city in the United States with over 1.5 million residents. Additionally, due to its
rich historic and cultural heritage, the region is visited by more than 40 million people each year.
Philadelphia is located in the southeastern section of Pennsylvania, and the coterminous city/county
covers 143 square miles. The City is bordered by the following counties: Bucks, Montgomery and
Delaware in Pennsylvania, and Burlington, Camden and Gloucester in New Jersey.
Capital Program Management Information System
Page 3 of 10
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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