Request for Proposal 006-25 Disaster Debris Clearance and Removal Services

Location:	North Carolina
Posted:	Dec 15, 2025
Due:	Jan 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	340-006-25
Publication URL:	To access bid details, please log in.

Solicitation Number:	340-006-25
Project Title:	Request for Proposal 006-25 Disaster Debris Clearance and Removal Services
Description:	The County of Onslow is requesting proposals from qualified contractors to provide disaster debris clearance, removal, reduction, and disposal services in the event of a natural disaster within the area. The award of a contract under this solicitation will be paid with federal funding. Funding is contingent upon compliance with all terms and conditions of funding award. All prospective contractors shall comply with all applicable federal laws, regulations, executive orders, FEMA requirements and the terms and conditions of the funding award. In addition, contractors providing submittals shall be responsible for complying with state law and local ordinances.
Opening Date:	1/9/2026 2:00 PM
Posted Date:	12/16/2025
Status:	Open
Department:	COUNTY OF ONSLOW


Solicitation Number * 340-006-25	Department COUNTY OF ONSLOW	Status Reason Open
Opening Date 2026-01-09T14:00:00.0000000	Posted Date * 2025-12-15T20:47:38.0000000Z	Commodity Code Disaster preparedness and relief
Mandatory Conference/Site Visit — —	Special Instructions Mail one (1) original hardcopy and one (1) electronic copy of original, in order on a thumb drive n a pdf format. Proposals shall be marked “RFP #006-25, Disaster Debris Clearance and Removal Services.” Proposals must be received by 2:00 PM EST, on January 9, 2026, at the Onslow County Purchasing Department, 234 NW Corridor Blvd., Jacksonville, NC 28540. The original hardcopy submittal and the electronic version must be received by the time and date stated above.	Solicitation Type * Select RFP IFB RFI
Owner Kathryn Bruce
Description The County of Onslow is requesting proposals from qualified contractors to provide disaster debris clearance, removal, reduction, and disposal services in the event of a natural disaster within the area. The award of a contract under this solicitation will be paid with federal funding. Funding is contingent upon compliance with all terms and conditions of funding award. All prospective contractors shall comply with all applicable federal laws, regulations, executive orders, FEMA requirements and the terms and conditions of the funding award. In addition, contractors providing submittals shall be responsible for complying with state law and local ordinances.

Attachments RFP 006-25 Disaster Debris Clearance and Removal Services.pdf (716.40 KB)

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REQUEST FOR PROPOSAL

Proposal No. 006-25

Bid Title:

Disaster Debris Clearance and Removal Services

Issued for:

Onslow County Emergency Services

1180 Commons Drive North

Jacksonville, NC 28540

Issued By:

Onslow County Purchasing

234 NW Corridor Blvd.

Jacksonville, North Carolina 28540

Phone: (910) 455-1750

Date of Issue: December 15, 2025

Proposals Due: January 9, 2026

Time: 2:00 pm

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December 15, 2025

RE: Request for Proposals (RFP # 006-25)

Disaster Debris Clearance and Removal Services

To Whom It May Concern:

The County of Onslow is requesting proposals from qualified contractors to provide disaster debris clearance, removal,

reduction, and disposal services in the event of a natural disaster within the area.

Onslow County is located within the southeastern coastal region of North Carolina and is home to the Camp Lejeune

Marine Corps Base and the Marine Corps Air Station New River. Onslow County has a flat, gently rolling terrain that

covers 767 square miles with over 86,300 parcels of land. It is located approximately 120 miles southeast of Raleigh and

50 miles north of Wilmington. The population of Onslow County is roughly 197,000 people and includes the City of

Jacksonville and the incorporated towns of Holly Ridge, Richlands, Swansboro, North Topsail Beach and a portion of Surf

City as well as U.S. Marine Corps Base Camp Lejeune and the related bases of Camp Johnson, Camp Geiger and New

River Air Station. The bases comprise approximately 156,000 acres within the County.

The County has roughly 880.97 miles of State Maintained public (NC DOT) roads, 268 miles of municipal roads within

Holly Ridge (32 miles); North Topsail Beach (17 miles); Richlands (11 miles); Surf City (5 miles); Swansboro (23 miles);

and the City of Jacksonville (180 miles). In addition, there are 253 miles of County Unincorporated private roads and

154 miles of County Unincorporated public roads.

This is a multi-jurisdiction solicitation to include the City of Jacksonville and the incorporated towns of Holly Ridge,

Richlands, Swansboro, North Topsail Beach, and a portion of Surf City that is located within Onslow County. However,

each City/Town will contract directly with the awarded Contractors should they choose to do so.

The award of a contract under this solicitation will be paid with federal funding. Funding is contingent upon compliance

with all terms and conditions of funding award. All prospective contractors shall comply with all applicable federal laws,

regulations, executive orders, FEMA requirements and the terms and conditions of the funding award. In addition,

contractors providing submittals shall be responsible for complying with state law and local ordinances.

Attached you will find a “Request for Proposals” (RFP) which identifies the services to be undertaken.

In order to be considered, all proposals must be submitted in writing no later than 2:00 PM (EST) on January 9, 2026.

Contractors mailing proposal packages should allow delivery time to ensure timely receipt of their proposal. The

responsibility for getting the proposal to the Onslow County Purchasing Department on or before the specified time and

date is solely and strictly the responsibility of the proposing contractor. The County will in no way be responsible for

delays caused by any occurrence. Proposals may be hand carried or mailed to:

Onslow County Purchasing Department

Attention: Christina Russell

234 NW Corridor Blvd. Jacksonville, NC 28540

The County of Onslow reserves the right to waive any informalities and to reject any and all proposals.

Thank you,

Christina Russell, CLGPO

Onslow County Purchasing Division Manager

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Onslow County, North Carolina

Request for Proposals

Disaster Debris Clearance and Removal Services

1.0 Introduction

Onslow County is requesting proposals from experienced and qualified contractors to enter into contracts at no

immediate or annual cost to Onslow County. Contractors will be required to provide emergency disaster

recovery services including, but not limited to, clean-up, demolition, removal, reduction and disposal of debris

resulting from a natural or manmade disaster as directed by Onslow County in order to eliminate immediate

threats to public health and safety.

The County intends to enter into two (2) contracts: one with a “Primary” contractor and the other with a

“Secondary” contractor. The “Primary” contractor will be on a first contact basis for all disasters and

emergencies that may require debris removal, reduction, disposal or other cleanup activities. The “Secondary”

contractor will be activated to serve as an additional contractor at the sole discretion of the County. Onslow

County will reserve the right to decide, at the guidance and recommendation of the County Manager and/or

the Emergency Services Director when and if the “secondary” contract will be activated.

Responding contractors must, at a minimum, have performed at least three (3) debris removal, reduction, and

disposal operations in excess of 150,000 cubic yards and provide references for the communities where these

operations took place. Contractors will need to be licensed to do business in North Carolina and certify that

they are not included on the debarred FEMA list.

The County is seeking to enter into a three (3) year agreement with the option to extend for two additional one-

year periods with two contractors to provide the services contained within this RFP.

This is a multi-jurisdiction solicitation to include the City of Jacksonville and the incorporated towns of Holly

Ridge, Richlands, Swansboro, North Topsail Beach, and a portion of Surf City that is located within Onslow

County. Each City/Town will contract directly with the awarded Contractors should they choose to do so.

2.0 Tentative Timetable

A. RFP Issued

December 15, 2025

B. Written Questions due

December 22, 2025 by 12:00 noon

C. Responses to questions

December 30, 2025 by 4:00 PM

D. Submittals due

January 9, 2026 by 2:00 PM

E. Evaluation period

January - February

F. Anticipated Contract Award February 2026

3.0 Inquiries

Should the Proposer identify that additional pricing categories be added, it will be the responsibility of the

Proposer to submit any additional pricing categories to the Purchasing Division Manager no later than the date

specified in paragraph 2.0(B).

All questions pertaining to this RFP must be submitted in writing no later than 12:00 PM on December 22, 2025.

Written questions should be emailed to: purchasingbids@onslowcountync.gov

Only written questions will be considered formal. Any information given by telephone will be considered

informal. Any questions that the County feels are pertinent to all proposers’ will be issued in the form of an

Addendum.

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4.0 Submission of Proposals

A. Deadline: Mail one (1) original hardcopy and one (1) electronic copy of original, in order on a thumb drive

in a pdf format. Proposals shall be marked “RFP #006-25, Disaster Debris Clearance and Removal

Services.” Proposals must be received by 2:00 PM EST, on January 9, 2026, at the Onslow County

Purchasing Department, 234 NW Corridor Blvd., Jacksonville, NC 28540. The original hardcopy submittal

and the electronic version must be received by the time and date stated above.

B. Addenda: Each Proposer is responsible for determining that all addenda issued by Onslow County has

been received before submitting a proposal.

C. Identification: The outside of the envelope should be marked “RFP # 006-25, Disaster Debris Clearance

and Removal Services.”

D. Time is of the essence: Any proposal received after the announced time and date for submittal, whether

by mail or otherwise, will be rejected. It is the sole responsibility of the contractor for ensuring that their

proposal is received by the Purchasing Department personnel before the deadline indicated above. The

County will in no way be responsible for delays caused by any occurrence.

E. Preparation of Response: The contractor’s proposal should be prepared simply and economically and

should provide all of the information which it considers pertinent to its proposal and qualifications for the

work to be performed. Proposals shall be submitted on the forms included with the bid documents. Any

interlineations, alterations or erasures must be initialized by the signer of the proposal.

F. Propriety Information: Trade secrets or proprietary information submitted by a proposer, in connection

with a procurement transaction, shall not be subject to the public disclosure under the Freedom of

Information Act. However, the proposer or offeror must invoke the protection of this section prior to or

upon submission of the data or other materials and must identify the data on other materials to be

protected and state the reasons why protection is necessary.

Each individual page shall be identified in boldface at the top as "CONFIDENTIAL" in a font size of 14 or

larger. Any section of the proposal that is to remain confidential shall also be marked in boldface on the

title page of that section along with each individual page within that section. Cost information and any

other public information may not be deemed confidential; therefore, it is requested that only the

necessary confidential pages be marked.

G. Binding: Submittals must include the proposer’s bid certification form (contained within) signed by an

authorized representative of the company to legally bind the offer. All proposals submitted without such

signature may be deemed non-responsive.

H. Miscellaneous: Nothing herein is intended to exclude any responsibilities or in any way restrain or restrict

competition. All contractors are encouraged to submit proposals. The County of Onslow reserves the

right to waive any informalities and to reject any and/or all proposals. In addition, the County reserves

the right to cancel a solicitation at any time prior to the award of a contract.

I. Bonds: In accordance with 2 CFR 200.325, bonding requirements are as follows:

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Bid Bond: A bid guarantee equivalent to five percent (5%) of the bid price is required from each Respondent.

The “bid guarantee” can be in the form of an original bid bond or a certified check payable to Onslow

County. Bid bonds shall be submitted with the proposal in the amount of five (5%) percent of the total

proposed bid amount based on Schedule 1. Failure to submit a bid bond in the amount of 5% will deem the

bid invalid.

Failure of the successful proposer to execute a contract and furnish evidence of appropriate insurance

coverage, as provided herein, within 15 days after written notice of award has been given, shall be just

cause for the annulment of the award and the forfeiture of the bid bond to the County, which forfeiture

shall be considered, not as a penalty, but as liquidation of damages sustained.

Performance & Payment Bond: Awarded Contractor(s) will be required to furnish a performance and

payment bond in an amount of 100% of the contract cost within ten (10) days after the contract has been

activated and a Notice to Proceed has been issued by the County. The contract amount will be determined

at the time of the event due to the severity of the storm. The amount of the bond shall be increased at such

times as the contract amount is increased in order to ensure that the amount of the bond corresponds with

the contract amount at all times. The performance and payment bond shall continue throughout the

Services and for one year after the full scope of work is completed. Bonds shall be submitted to the Onslow

County Purchasing Division Manager.

The Performance Bond and the Payment Bond shall be executed by one or more surety companies legally

authorized to do business in the State of North Carolina and shall become effective upon activation of

contract and issuance of a Notice to Proceed by the County. The surety bonds must be in the form set forth

in N.C.G.S. 44A-33 without any variations there from or in any other form authorized by N.C.G.S. The

Contractor will be solely responsible for any costs associated with obtaining bonds; bond premiums will not

be reimbursed by the County.

In addition, the successful proposer(s) will be required to submit a verification letter annually from the

surety confirming that the contractor is able to provide a payment and performance bond.

5.0 General

A. Time for Consideration: The County shall have a period of ninety (90) calendar days from due date of the

proposals in which to award the contract. The Proposer shall be bound by their proposal during that time.

A company may withdraw a proposal by written request prior to the date and time of the proposal

opening or after the 90-day time for consideration if a contract has not been awarded.

B. Evaluation of Submittals: Evaluation factors have been identified Section 6. “Proposal Requirements.”

Proposals will only be evaluated on the factors included within this RFP. A committee will evaluate all

responses received by scoring them on the weighted system provided.

The evaluation committee will be comprised of county personnel to include the Director of Emergency

Services, Deputy Director of Emergency Services, Purchasing Division Manager, Landfill/Solid Waste Director

and/or the Landfill/Solid Waste Deputy Director and the Deputy County Manager. Additional committee

members may include the County’s independent Consultant for monitoring and oversight.

C. Contract Award: The County intends to enter into two (2) contracts: one with a “Primary” contractor and

the other with a “Secondary” contractor. The “Primary” contractor will be on a first contact basis for all

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Proposal 006-25 Disaster Debris Clearance and Removal Services

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