OCAC Phase 4 Renovation Project

Location:	Ohio
Posted:	Jan 12, 2026
Agency:	Ohio Facility Construction Commission
Type of Contract:	Awards
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	MUN-100150
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Qualifications (CM at Risk Contract)

State of Ohio Standard Forms and Documents

Administration of Project: Local Agency

Project Name OCAC Phase 4 Renovation Project

Project Location Oxford Community Arts Center

City / County Oxford / Butler

Owner

Miami University

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound) 3

Response Deadline 11/17/2025

2:00 PM local time

Project Number

MUN-100150

Project Manager

Connie McCarthy

Contracting Authority Local Agency

Prevailing Wages

State

No. of electronic copies requested (PDF)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Heidi Schiller at 10 S. College Ave,

Oxford, OH 45056. See Section G of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Heidi Schiller at Heidi@oxarts.org with the project number included in the

subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the OFCC website at

https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party submitting a

question will not be included on the Q&A document.

Project Overview

A. Project Description

Miami University is seeking Architectural and Engineering services to design a major renovation for the building formerly

known as the Oxford Female Institute and later as the Oxford College for Women. The building is leased long term to the

Oxford Community Arts Center (OCAC).

The OCAC is housed in the historic Oxford Female Institute/Oxford College for Women Building, built in 1849 and owned

by Miami University. In 1976 the building was placed on the National Register of Historic Places. Miami University closed

the building in 1998. Around the time that the building closed, a group of Oxford citizens came together to both establish

an arts center and preserve the historic building. The Oxford Community Arts Center was incorporated on October 29,

2001, to save the historic building and repurpose it for use as a community arts center, providing a needed arts space for

the adults, families, and children who reside in Oxford and the surrounding areas. The OCAC now serves as a vibrant

multi-generational gathering place with classes, performances, workshops, and community engagement. The OCAC

leases the entire building and grounds from Miami with the current lease signed through April 30, 2052, with a renewal

option. The OCAC is responsible for all maintenance, repairs, and upgrades to the building. The OCAC provides a home

for art entrepreneurs and provides opportunities to enduring partners, including:

• 29 artists, writers, and musicians in Resident Artist Studios

• Miami University Performing Arts Series

• The Art Shop, a retail consignment gallery featuring a range of artworks by local artisans in various mediums;

• The Oxford Area Community Theatre (OxACT), Oxford’s own community theatre

• Flowing Grace School of Dance, which teaches adults, teens, and children ballet, tap, jazz, and contemporary

dance

• Daughters of the American Revolution-Caroline Scott Chapter

• Des Fleurs Garden Club

• Ohio Ballroom

The building contains 48,095 SF on four floors. The lower level contains the entrance from the rear parking lot, dance

studio, paper studio, public restrooms, mechanical and storage space. The first floor contains administrative offices, the

Art Shop, the Brant Ballroom, gallery space, the north parlor, Killy Library, and Theater. The second floor contains

mechanical and storage space and is largely unused and unusable. The third floor contains the Tower room and 33 artist

studios, 29 of which are useable.

In 2024, a Master Plan/Conceptual Design Plan and Program of Requirements was approved by the OCAC Board of

Trustees. Planned renovations include a complete transformation of the vacant 2nd floor that will increase useable

programming area by 10,681 SF. The entire building will undergo installation of new HVAC, electric, technology, and fire

F170-01-2022-MAR

Publish Date: [leave blank]

Page 1 of 5

Request for Qualifications (CM at Risk Contract) continued

suppression. Reconfiguration of restrooms, a new freight elevator, upgrades to the theater, gallery spaces, art shop and

entry lobby are planned.

Professional design services are being acquired by the Contracting Authority under a separate contract.

The Program of Requirements (“POR”) will be developed as a part of this project by the Architect/Engineer (“A/E”).

All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority

and/or Owner’s policies and procedures.

B. Scope of Services

The selected Construction Manager at Risk (“CM”), as a portion of its required Scope of Services and prior to submitting

its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement

detailed cost components, to address the Owner’s project requirements and refine the project schedule. Participate in the

Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: provide

constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,

and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering,

project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process,

Construction and Closeout Stage.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

The preconstruction and construction services are generally described below. Subcontracts including but not limited to

Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using

a competitive process. The parties will engage in an “open book” pricing method in which all subcontracted work shall be

based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The

Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's

possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the

Agreement.

Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project

Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum

Price (“GMP”) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value

engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications

are at the stage of completion specified in the Agreement, such partially completed documents (the “Basis Documents”)

shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s

statement of intended scope with respect to such incomplete elements (the “Design Intent Statement”). Contingent upon

the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing

the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for

construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other

firms for completion of the Project.

Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with

the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods

of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,

compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,

and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All

subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority

reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. CMR Project Delivery

2. OFCC Project

3. Historic Building Renovation

4. Arts Center Renovation

5. MEPFT Replacement

6. Interior Renovation

F170-01-2022-MAR

Publish Date: [leave blank]

Page 2 of 5

Request for Qualifications (CM at Risk Contract)

State of Ohio Standard Forms and Documents

Funding / Estimated Budget

Total Project Cost $9,300,000

Construction Cost $7,300,000

State Funding $TBD

Other Funding $TBD

Anticipated Schedule

CM Preconstruction Services Start

Construction Stage Notice to Proceed

Substantial Completion of all Work

CM Services Completed

03 / 26

10 / 26

10 / 27

12 / 27

EDGE Participation Goal

Percent of the CM’s total compensation

excluding CM’s Contingency*

5.0%

*Preconstruction Stage Compensation plus Contract Sum

minus CM’s Contingency

F. Evaluation Criteria for Selection

REVISE AS NECESSARY – DELETE THIS INSTRUCTION

Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications

(“RFQ”) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-

based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from

short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,

combining both qualifications and fee.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the

qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. Afte r

evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates

that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are

qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit

pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,

itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage

fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority

containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project

schedule.

Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually

with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an

opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their

responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-

proposal meetings.

Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and

Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and

understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss

with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and EDGE expectations.

The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews.

Selection Schedule: Tentative schedule is subject to change.

RFP issued to the Short-Listed Firms

Interviews

Selection of CM

11/26/2025

12/10/2025

12/19/2025

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for

any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall

have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right

to waive minor variations in the selection process.

Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the CM’s team. The Intent to Contract and to Perform

F170-01-2022-MAR

Publish Date: [leave blank]

Page 3 of 5

Request for Qualifications (CM at Risk Contract) continued

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the CM’s Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to

Contract and to Perform form is again required at the Fee Proposal stage.

If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed

in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to

providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases

from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to

be rejected.

G. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the

CD or DVD and the sleeve with the project number and firm name if applicable.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

Facsimile copies of the Statement of Qualifications will not be accepted.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and

subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following

information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals

which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the

Project.

2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget

(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the

construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's

current limits of liability for commercial general liability, employer's liability, business automobile liability , and

professional liability insurance.

3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the

Project

4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a

competitive process and, if so, the nature of the work and capability to self-perform.

5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the

Project.

6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to:

LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and

construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the

F110-330 form.

F170-01-2022-MAR

Publish Date: [leave blank]

Page 4 of 5

CM at Risk Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name OCAC Phase 4 Renovation

Project Number MUN-100150

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location and Workload (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of contracts awarded by Contracting

Authority in previous 24 months

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $10,000,000

$10,000,000 to $50,000,000

More than $50,000,000

2. Primary Qualifications (Maximum 40 points)

a. Project management lead

b. Project administration lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / ability to effectively administer

project controls and processes

Experience / ability of technical staff to

develop accurate estimates and schedules

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 10 points)

a. Key consultants

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

Services compensation** over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED*** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 2 sample projects

2 to 4 sample projects

More than 4 sample projects

Registered LEED v4 or v4.1 projects

Certified LEED v4 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 4 projects

More than 4 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 4 projects

More than 4 projects

Value

0 - 10

0 - 20

0-5

Max =

0-5

Max =

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of consulting firm(s) and NOT the lead firm - For more information on scoring this and

other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Preconstruction Stage Compensation plus Contract Sum minus Subcontracted Work, Self-performed

Work, and CM’s Contingency

*** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

F170-01-2022-MAR

Signature

Publish Date: [leave blank]

Date

Page 5 of 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

OCAC Phase 4 Renovation Project

Attachment Preview

See also