2611 Odp 2116 Polk Emission Testing

Location:	Pennsylvania
Posted:	Jan 9, 2026
Due:	Jan 26, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment 99 - Miscellaneous H - Quality Control, Testing, and Inspection Services
Solicitation No:	6100064822
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

01/09/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064822

Solicitation/Project Title:

2611 ODP 2116 Polk Emission Testing

Description:

The Department of Human Services, Polk Center is seeking a contractor to provide emission Testing - 1.2 Mw Generator for consumers located at 100 Lakewood Circle Polk, PA 16342.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	100 Lakewood Circle Polk Pa 16342
County:	Venango	Duration:	12 months from issue of Purchase Order

Contact Information
First Name:	Jody	Last Name:	Young
Phone Number: (XXX-XXX-XXXX)	814-472-0259	Email:	jodyyoung@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	01/12/26
Solicitation Due Date:	01/26/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	01/26/26	Solicitation Opening Time:	10:01 AM
Opening Location:	4501 Admiral Peary Highway Ebensburg Pa 15931
No. of Addendums:	0

Amended Date:	01/09/26

Related Solicitation Files

Original Files

	(01) Statement of Work (2).pdf
	(02)Proof of Visit (1).docx

Attachment Preview

DHS/ Polk Center

Statement of Work

IFB 6100064822 Emissions Testing

I. Objective

The Commonwealth of Pennsylvania (“Commonwealth”), Department of Human Services

(“DHS”) is seeking a contractor to provide emissions testing services for Polk Center

(“Facility”), located at 100 Lakewood Circle, Polk, Pennsylvania 16342.

II. Background

DHS is contractor to provide emissions testing as outlined below in Section IV, Scope of

Work, to maintain compliance with Commonwealth of Pennsylvania, Department of

Environmental Protection (“DEP”) requirements.

III. Term of Service

The term of this service will commence upon issuance of a purchase order to the selected

contractor and will expire after one year, unless it is terminated earlier pursuant to the terms

of the purchase order.

Further, the parties hereto may agree to renew the PO for up to four additional one-year

renewal terms, upon the same terms and conditions as set forth in the PO. At the time of

each renewal the Department and Contractor shall negotiate the PO unit price not to exceed

a maximum of 5% over the unit price in effect at the time of each renewal term. The term

of this Project may be extended by and at the sole option of the Commonwealth for up to

3 months upon the same terms and conditions where a continued needed exists for the

services of the selected contractor and there has been no termination under the terms of the

Contract or Purchase Order.

IV. Scope of Work

1. The selected contractor shall submit a test protocol to the DEP at least 90 days in

advance of the emissions testing.

Page 1 of 4

Revision Date: July 14, 2023

2. The selected contractor shall submit an electronic draft test plan to DHS and the Facility

for review within five business days following the receipt of a purchase order or other

notice to proceed.

3. The selected contractor shall submit an electronic copy of the final test plan to DHS

and the Facility to be submitted to the regulatory agency.

4. The selected contractor shall perform emissions testing following procedures for the

sampling and testing in accordance with the provisions of Title 25, Chapter 139 of the

Pennsylvania Code. A copy of this chapter can be found in the attachments of this IFB.

5. The selected contractor shall submit an electronic draft report within two weeks

following the completion of onsite testing, or, if sample analyses are required, within

two business days following the receipt of laboratory results. The selected contractor

shall include the following gin the final test report:

A. Introduction – Brief discussion of project scope of work and activities.

B. Results and Discussion – A summary of test results and process or control system

operational data with comparison to regulatory requirements or vendor guarantees

along with a description of process conditions, testing deviations, or both, that may

have affected the testing results.

C. Methodology – A description of the sampling and analytical methodologies.

D. Sample Calculations – Example calculations for each target parameter.

E. Field Data – Copies of actual handwritten or electronic field data sheets.

F. Laboratory Data – Copy of laboratory reports and chains of custody.

G. Quality Control Data – Copies of all instrument calibration data, calibration gas

certificates, or both.

H. Process Operating/Control System Data – Process operating, control system.

Continuous Emissions Monitoring System (“CEMS”) data (as provided by DHS

and the Facility), or all, to support the test results.

V. Specific Requirements

1. Mandatory Site Visit. Contractors wishing to place a bid must first complete a site

visit and include the signed Proof of Site Visit form with their bid submission. The

site visit may be arranged by contacting Mr. Heathcliff Kalac at 814-432-0221 or Mr.

Dana Kellogg at 814-432-0474.

Page 2 of 4

Revision Date: July 14, 2023

2. Required Experience. The selected contractor shall conduct the sampling and testing

under the direct supervision of persons qualified, by training and experience, to conduct

the sampling and testing.

VI. Bid Requirements

Contractors’ electronic submission must include the following as attachments. Failure to

submit these items when they are needed may result in the rejection of the Contractor’s

submission.

1. Proof of Visit.

2. Liability Insurance;

3. Workers Protection and Investment Certification; and

4. Proof of Accreditation as an Air Emission Testing Body (“AETB”).

VII. Questions and Answers

All questions regarding the IFB must be submitted via the RA-pwbidquestions@pa.gov

email address. All questions must be received by 1/20/2026, 10:00 AM. Include the IFB

bid number in the subject of the email.

All questions and answers are considered an addendum to the IFB. Answers will be post

by 01/23/2026.

VIII. Contract Award

Award will be made based on lowest responsible and responsive bidder.

IX. Estimated Quantities

The quantities are estimated only and may increase or decrease dependent upon the needs

of the Facility.

X. Contact Information

Heath Kalac

100 Lakewood Circle

Polk, PA 16342

814 432-0221

XI. Confirmation of Service

A Service Receipt will be used to verify that work has been completed.

A Service Receipt should be sent to:

Page 3 of 4

Revision Date: July 14, 2023

DHS – Polk Center

Attn: Accounting Dept.

100 Lakewood Circle

Polk, PA 16342

XII. Payment Provisions:

The selected Contractor will be reimbursed only for commodities/services performed and

accepted by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in the

invoices being returned to the contractor and will substantially delay processing of

payments. The contractor shall be paid upon satisfactory delivery/completion of work

performed and submission of an invoice on the contractor’s letterhead.

The invoice should contain at minimum the information listed on the sample invoice –

Supplier Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

Page 4 of 4

Revision Date: July 14, 2023

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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2611 Odp 2116 Polk Emission Testing

Attachment Preview

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