ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the construction of
MARKET STREET IMPROVEMENTS – PHASE 2 AND PHASE 3
ENGINEERING PROJECT 2022001(3)
BID NO. 25-1001
A project consisting of the installation of a new roadway connection from 12
th
Avenue NW to Merrick Circle in Ardmore, OK. New storm sewer is also planned to serve the new roadway.
Sealed bids for the project, which will be received in the offices of the Purchasing Department, City of Ardmore, 23 South Washington, Ardmore, Oklahoma 73402, are due no later than
2:00 PM on Thursday, November 20, 2025
Sealed bids can also be mailed to the Office of the Purchasing Coordinator at P.O. Box 249, Ardmore, Oklahoma 73402, as long as they are received by the date and time referenced above. Bids shall be opened in the Commission Chambers, City Hall, 23 South Washington at the above stated time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions to Bidders contained in the Contract Documents. Contract Documents may be examined at the following places:
-
City of Ardmore – Purchasing Office, City All, 23 S. Washington St., Ardmore, OK 73401, (580) 221-2582
-
City of Ardmore - Room 5, City Hall Annex, 15 1
st
Street SE, Ardmore, OK 73401, (580) 221-2506
All bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. The Bidder shall honor the quoted prices for a period of 60 days from the time the bids are opened.
Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders.
The City reserves the right to reject any or all bids and reserves the right to waive immaterial defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest of the City.
The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the name of the Bidder.
The Successful Bidder shall deliver the executed Contract and Bonds together with the certificates of insurance, all as required in the Contract Documents, to the City no later than fifteen (15) calendar days following the City’s notification of its intent to award the Contract, unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and the City. Addenda may amend the date and/or time for receipt of bids or any specification, item, document or requirement in the Contract Documents upon notice to all prospective Bidders who have purchased Contract Documents for this project. The Contract will be awarded to the lowest and best Bidder. This Contract may be subject to the Oklahoma Local Bidder Preference Law.
A non- mandatory pre-bid conference will be held at 2:00 PM, Tuesday, November 4, 2025, at the offices of the Ardmore City Engineer, Room 14, City Hall Annex, 15 1
st
Street SE, Ardmore, Oklahoma 73401. The pre-bid conference is available to be joined using Microsoft Teams, the meeting ID is: 268 768 946 545 0 and the passcode is: Ax2ic6Hp.
Sherrill Shaw
Purchasing Coordinator
Published in The Ardmoreite
Advertisement Date: Saturday, October 25, 2025 and Saturday, November 1, 2025
