Request for Qualifications - GC Hawley Recreational Facility

Location:	North Carolina
Posted:	Jan 9, 2026
Due:	Feb 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Q - Medical Services X - Lease or Rental of Facilities
Solicitation No:	283-20260109
Publication URL:	To access bid details, please log in.

Solicitation Number:	283-20260109
Project Title:	Request for Qualifications - GC Hawley Recreational Facility
Description:	Granville County (“County”) is conducting a qualification-based selection process for firms experienced in public recreational and facility planning / design services who wish to be considered for providing such services to the County as more particularly described herein. The County has recently acquired approximately 27.51 acres, formerly known as GC Hawley Middle School, located at 2173 Brassfield Road, Creedmoor, NC. The existing 90,000 square foot educational building is currently being demolished to prepare for the design and development of the recreational site. An overview map is attached to this RFQ showing the property location. Qualified firms that can demonstrate experience working with North Carolina's local governments, and who have extensive experience working with grant agencies are encouraged to respond. The County encourages proposals submitted by small businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor surplus area firms. Firms that do not have all services in-house may include subcontractors who will be part of their project team in their response. Contracts for services shall be negotiated on the basis of demonstrated competence and qualifications. All necessary staffing, management, supervision, materials, equipment, and supplies shall be provided by the firm(s) to complete the identified services. Notwithstanding anything herein to the contrary, the County reserves the right to cancel this RFQ at any time and solicit new responses. Proposal Submittal and Due Date: Electronic copies are preferred and should be forwarded by email to: scott.phillips@granvillecounty.org with an email subject line of “Granville County, NC – GC Hawley Recreational Facility”. Please note there is a 25MB file limit. Proposals must be received no later than 3:00 PM EST on February 9, 2026. Questions relating to this RFQ should be directed to the Development Services Director Scott Phillips at (919) 603-1425 or by email to scott.phillips@granvillecounty.org. Please note for any such questions, email subject lines should be titled “Questions for RFQ – GC Hawley Recreational Facility”. All questions should be received by 3:00 PM EST on Monday, January 26, 2025.
Opening Date:	2/9/2026 3:00 PM
Posted Date:	1/10/2026
Status:	Open
Department:	COUNTY OF GRANVILLE


Solicitation Number * 283-20260109	Department COUNTY OF GRANVILLE	Status Reason Open
Opening Date 2026-02-09T15:00:00.0000000	Posted Date * 2026-01-09T16:31:38.0000000Z	Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Terry Hobgood
Description Granville County (“County”) is conducting a qualification-based selection process for firms experienced in public recreational and facility planning / design services who wish to be considered for providing such services to the County as more particularly described herein. The County has recently acquired approximately 27.51 acres, formerly known as GC Hawley Middle School, located at 2173 Brassfield Road, Creedmoor, NC. The existing 90,000 square foot educational building is currently being demolished to prepare for the design and development of the recreational site. An overview map is attached to this RFQ showing the property location. Qualified firms that can demonstrate experience working with North Carolina's local governments, and who have extensive experience working with grant agencies are encouraged to respond. The County encourages proposals submitted by small businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor surplus area firms. Firms that do not have all services in-house may include subcontractors who will be part of their project team in their response. Contracts for services shall be negotiated on the basis of demonstrated competence and qualifications. All necessary staffing, management, supervision, materials, equipment, and supplies shall be provided by the firm(s) to complete the identified services. Notwithstanding anything herein to the contrary, the County reserves the right to cancel this RFQ at any time and solicit new responses. Proposal Submittal and Due Date: Electronic copies are preferred and should be forwarded by email to: scott.phillips@granvillecounty.org with an email subject line of “Granville County, NC – GC Hawley Recreational Facility”. Please note there is a 25MB file limit. Proposals must be received no later than 3:00 PM EST on February 9, 2026. Questions relating to this RFQ should be directed to the Development Services Director Scott Phillips at (919) 603-1425 or by email to scott.phillips@granvillecounty.org. Please note for any such questions, email subject lines should be titled “Questions for RFQ – GC Hawley Recreational Facility”. All questions should be received by 3:00 PM EST on Monday, January 26, 2025.

Attachments Hawley Recreational Facility Design Services RFQ-Final.pdf (579.68 KB)

Attachment Preview

Request for Qualifications (RFQ)

GC Hawley Recreational Facility

Design Services

RFQ Release Date: January 9, 2026

Proposals Due: February 9, 2026 / 3PM

Granville County Government

Scott Phillips, Development Services Director

122 Williamsboro Street, Oxford, NC 27565

(919)-603-1425

scott.phillips@granvillecounty.org

www.granvillecounty.org

Request for Qualifications (RFQ)

GC Hawley Recreational Facility

I. PURPOSE/BACKGROUND

Granville County (“County”) is conducting a qualification-based selection process for firms

experienced in public recreational and facility planning / design services who wish to be

considered for providing such services to the County as more particularly described herein.

The County has recently acquired approximately 27.51 acres, formerly known as GC Hawley

Middle School, located at 2173 Brassfield Road, Creedmoor, NC. The existing 90,000 square

foot educational building is currently being demolished to prepare for the design and

development of the recreational site. An overview map is attached to this RFQ showing the

property location.

Qualified firms that can demonstrate experience working with North Carolina's local

governments, and who have extensive experience working with grant agencies are encouraged

to respond. The services to be conducted are more particularly described below in Section 4

entitled Project Specifications. The County encourages proposals submitted by small

businesses, minority businesses, women's business enterprises, veteran-owned businesses,

and labor surplus area firms. Firms that do not have all services in-house may include

subcontractors who will be part of their project team in their response.

Contracts for services shall be negotiated on the basis of demonstrated competence and

qualifications.

All necessary staffing, management, supervision, materials, equipment, and supplies shall be

provided by the firm(s) to complete the identified services.

Notwithstanding anything herein to the contrary, the County reserves the right to cancel this

RFQ at any time and solicit new responses.

II. STATEMENT OF REQUIREMENTS AND PROPOSAL INSTRUCTIONS

Proposal Submittal and Due Date: Electronic copies are preferred and should be forwarded by

email to: scott.phillips@granvillecounty.org with an email subject line of “Granville County, NC

– GC Hawley Recreational Facility”. Please note there is a 25MB file limit.

Proposals must be received no later than 3:00 PM EST on February 9, 2026.

The designated individual responsible for coordination of the RFQ is:

Scott Phillips, Development Services Director

Granville County

141 Williamsboro Street

Oxford, NC 27565

scott.phillips@granvillecounty.org

GC Hawley Recreational Facility

RFQ

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Questions relating to this RFQ should be directed to the Development Services Director Scott

Phillips at (919) 603-1425 or by email to scott.phillips@granvillecounty.org. Please note for any

such questions, email subject lines should be titled “Questions for RFQ – GC Hawley

Recreational Facility”. All questions should be received by 3:00 PM EST on Monday, January

26, 2025.

Please take note of the following important requirements:

(1) All materials shall be submitted electronically in Adobe Acrobat 9.0 (or later) PDF format

(preferably in one file) by the date indicated in the schedule below. No printing, binding,

or other paper handling is required. Paper submittals will be accepted but will not be

accepted in lieu of an electronic copy.

(2) Submittals may be color or black/white and all portions must be 8½” x 11” portrait

orientation.

(3) Submittals may include spreadsheets, graphics, logos and any other "objects" embedded in

the file.

(4) A cover letter may be inserted after page one and WILL be counted as part of the total

page limitation.

(5) Links or references to websites will not be allowed. A submittal must be received. Passive

activities are not permitted.

(6) Submittal (all pages and sheets) is limited to a maximum of 25 pages (front and back

equals 2 pages).

(7) The Statement of Qualifications shall be signed by an authorized representative of the

professional services firm.

The submittal shall address each of the following:

A. GENERAL INFORMATION

1. Firm name, address, phone and fax numbers, e-mail address, and contact person(s).

2. Year in which the firm was established and any former names under which the firm

operated.

3. The name of the person(s) authorized to represent the proposer in negotiating and

signing any agreement which may result from the proposal.

4. Names of key personnel, including professional affiliations, licenses, and other relevant

background information of key personnel.

5. Statement of the qualifications of the firm and its key personnel who would work on

County projects.

6. List what services are typically provided by the firm.

7. Identify proposed project architect (person directly responsible) and proposed

principal-in-charge and/or project manager, if different from the project architect and

include resumes for each. Include five (5) projects the proposed architect completed in

the last five (5) years for the type of project specified in this RFQ. For each project,

include size, scope, cost, location, date completed versus the original scheduled

GC Hawley Recreational Facility

RFQ

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completion date, initial budget versus actual cost, and the percentage of change orders

issued for the project.

8. List any subcontractors that would be proposed to work on the project, if the scope of

any part of the project is greater than is possible by the firm alone.

9. Provide three (3) client references. Government project references are preferred.

Provide one reference from a financial institution.

10. Provide an anticipated timeline that your firm will be able to meet, including starting on

time and ending on time.

11. Provide a schedule of professional fee hourly rates.

12. Describe previous litigation or arbitration in which your firm has been involved and the

outcome during the past five (5) years.

13. State any history or present condition that would put the firm in a conflict of interest in

the design and/or construction of the project.

14. Attach any other supporting material to your response.

15. Provide your Architect’s license number and confirmation that the proposer is duly

licensed by the North Carolina State Board of Architecture and Registered Interior

Designers to engage in the practice of architecture as such term is defined in G.S. 83A-

1(7).

B. PROJECT APPROACH: A brief description of the firm's understanding of and approach to

the tasks is required for a successful project. Include a proposed scope of services listing

specific anticipated work tasks.

C. SIMILAR EXPERIENCE: Describe experience of your firm with similar projects in detail.

Include specific projects, names and the description of the work completed, client names

and individuals with telephone numbers of one individual to contact for reference for each

project listed.

1. Photographs, maps, layouts or other supporting material from similar projects are

encouraged.

2. For project references, please give the person’s title along with their relationship to

either a particular project or how they are acquainted with the firm. Email addresses

and telephone numbers should be listed.

D. PROJECT TEAM

1. Multi-firm “teaming” is acceptable to provide the best-qualified professionals for this

contract.

2. Provide a graphical representation of your team organizational chart, including the

firm’s name, individuals involved, and the role they will perform (principal-in-charge,

project manager, engineer, surveyor, planner, economist, etc.).

3. Provide a description of the qualifications and experience of the specific individuals

that will be involved in this project, including the staff of other professional firms to be

used (provide registration numbers and expiration dates of architects, planners,

GC Hawley Recreational Facility

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engineers, surveyor, etc. for verification). Identify their experience with similar type

projects.

4. Identify the person who will be the point of contact for the County and who will

coordinate the work of others within the firm(s) providing services to the County.

E. COST CONTROL & SCHEDULING

1. Describe your firm’s method of keeping a task or project on schedule and within

budget.

2. Creative techniques that minimize research and work redundancy while providing a

comprehensive effort should be described.

3. The firm shall ensure that sufficient staff are always available and assigned to the

project.

4. The submittal should describe workload capacity and level of experience

commensurate with levels of service required by the County.

F. INSURANCE: Provide current Certificate(s) of Insurance listing all coverage provided for the

firm.

G. Confidentiality of Documents: North Carolina General Statute Chapter 132, Public Records,

governs the accessibility of records compiled by NC Governmental Entities. In general, all

documents submitted in response to this Request for Qualifications are subject to public

disclosure unless specifically exempted by N.C. Gen. Stat. §132-1.2 and §66-152 which

provide definitions and protection of certain documents and information from public

disclosure that constitute a “trade secret,” provided it meets the specific conditions as

outlined in N.C. Gen. Stat. §132-1.2(1)a-d. The County will attempt to withhold from public

disclosure, or redact documents or information, designated “confidential trade secret” that

clearly meet the conditions of N.C. Gen. Stat. §1321.2(1)a-d to the extent that it is entitled

or required to do so by applicable law. Regardless, The County shall not be held responsible

for any information that is released, nor shall the County be held responsible for nor pay

any penalty or expense in relation to information so released. Any submission marked

“confidential” or “trade secret” in its entirety may be rejected at the sole discretion of the

County.

III. SELECTION CRITERIA

The selection of the firm shall be based on proposal information exhibited in both written

and graphic form and personal interviews (if conducted).

Minimum Qualifications: The County will review proposals received to determine whether

each proposer meets the following minimum qualifications:

1. a North Carolina Design Professional duly licensed to provide the services as reflected

within this request;

2. ability to provide the services needed by the County to the standards required by the

County and State; and

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Qualifications - GC Hawley Recreational Facility

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