North Carolina Department of Natural and Cultural Resources – Archives & History

Department/Agency Natural and Cultural Resources - Archives & History
Project Title Western Office - Chiller & HVAC Replacement
Design Services Engineering
Design, bidding, construction administration, and closeout
services to evaluate and design the replacement of an existing
chiller system and mini-splits serving the DNCR Western Office
in Asheville, NC. The project will consist of a like-for-like
replacement of the existing chiller system and 5 commercial
mini-splits, evaluation of the existing air distribution system,
Scope of Work and modernization of the HVAC controls.
IN ADDITION TO the paper submittals, please email a PDF copy
of the letter of Interest and SF-254 to david.lewis@dncr.nc.gov
for easier electronic sharing with the pre-selection committee
(HARD COPIES ARE STILL REQUIRED)
Contact David Lewis, Project Manager
Telephone 919-814-6616
Email david.lewis@dncr.nc.gov
Total Project Budget $678,000 (with $70,000 Available for Planning & Design)
Source of Funds SCIF General (2023-2024 Repairs & Renovations Reserve)
Approved OC-25 # #20274820014
Publish Date June 8, 2026
Closing Date Tuesday - June 30, 2026 @ 3:00 PM
NC Dept. of Natural & Cultural Resources
Submit THREE (3) Copies of Attn: David Lewis
Letter of Interest and SF-254 Capital Projects Office
(Mailing Address): 4605 Mail Service Center
Raleigh, NC 27699-4605
NC Dept. of Natural & Cultural Resources
Physical Location Attn: David Lewis
for Fed Ex/UPS Delivery Capital Projects Office
(Delivery Address): 109 E. Jones Street
Raleigh, NC 27601
In order to offer architectural, engineering, or landscape architectural
services in response to this solicitation, the proposing firm must be
properly licensed to practice Architecture, Engineering, or Landscape
Architecture in the State of North Carolina. More information on the North
Carolina state boards may be found at the following websites:
NC Licensing Statement
NC Board of Architecture: (http://www.ncbarch.org)
NC Board of Examiners for Engineers & Surveyors:
(http://www.ncbels.org)
NC Board of Landscape Architects: (http://www.ncbola.org)

STATE BUILDING COMMISSION - SELECTING CRITERIA
In selecting designers, the selection committee should take into consideration qualification information including
such factors as:
1. Specialized or appropriate expertise in the type of project.
2. Past performance on similar projects.
3. Adequate staff and proposed design or consultant team for the project.
4. Current workload and State projects awarded.
5. Proposed design approach for the project including design team and consultants.
6. Recent experience with project costs and schedules.
7. Construction administration capabilities.
8. Proximity to and familiarity with the area where the project is located.
9. Record of successfully completed projects without major legal or technical problems.
10. Other factors which may be appropriate for the project.
STATE BUILDING COMMISSION - SUBMITTAL CRITERIA
Proposing firms must submit THREE (3) copies of the Letter of Interest and THREE (3) copies of your current
Standard Form 254 (SF 254) with the information package. The current SF 254 template is located at
http://ncadmin.nc.gov/businesses/construction/forms-documents which is the State Building Commission approved
form.
In the interest of cost-savings to the designers, consistency of the submittals and more efficient use of time by the
pre-selection committee, the submitted information package should not include any notebooks, binders, tab, clips,
etc. The format should be 8-1/2" x 11" pages stapled in the upper left-hand corner. The Letter of Interest should not
exceed ten (10) single-sided pages or five (5) double-sided pages plus the SF 254.
E-mail Only and Fax submittals will not be accepted.