Sykes St. Paving Restoration

Orange Water and Sewer Authority
Our community's trusted partner for clean water and environmental protection.
Project Manual
for the
Sykes Street Paving Restoration
275-20
Prepared by: Adam Holloway
Orange Water and Sewer Authority
Carrboro, North Carolina
919-968-4421

Table of Contents
ARTICLE 1 - DEFINED TERMS ................................................................................................................................. 2
ARTICLE 2 - BIDDING DOCUMENTS AND BID DATES ........................................................................................ 2
ARTICLE 3 - QUALIFICATIONS OF BIDDERS ........................................................................................................ 3
ARTICLE 4 - SITE CONDITIONS, SAFETY, AND RELATED WORK .................................................................... 3
ARTICLE 5 - BIDDER'S REPRESENTATIONS ....................................................................................................... 4
ARTICLE 6 - PRE-BID CONFERENCE ..................................................................................................................... 6
ARTICLE 7 - INTERPRETATIONS AND ADDENDA ............................................................................................... 6
ARTICLE 8 - BID SECURITY-NOT USED ................................................................................................................. 6
ARTICLE 9 - CONTRACT TIMES .............................................................................................................................. 6
ARTICLE 10 - LIQUIDATED DAMAGES ................................................................................................................... 7
ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS ........................................................................................ 7
ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS ...................................................................... 7
ARTICLE 13 - PREPARATION OF BID ..................................................................................................................... 7
ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS ........................................................................................ 8
ARTICLE 15 - SUBMITTAL OF BID .......................................................................................................................... 8
ARTICLE 17 - OPENING OF BIDS ............................................................................................................................ 9
ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE ........................................................................... 9
ARTICLE 19 - EVALUATION OF BIDS AND AWARD OF CONTRACT ................................................................ 9
ARTICLE 20 - INSURANCE ..................................................................................................................................... 10
ARTICLE 21 - SIGNING OF AGREEMENT ............................................................................................................. 10
ARTICLE 22 - SALES AND USE TAXES ................................................................................................................ 11
Attachment A--------------Bid Submission Form
Attachment B--------------Technical Specifications
Attachment C--------------Minimum Insurance Requirements
Attachment D--------------Non-collusion Affidavit for Contractor's
Attachment E--------------Non-collusion Affidavit for Subcontractor(s)
Attachment F--------------Equal Employment Opportunity Certification
Attachment G--------------E-Verify Affidavit
Attachment H--------------Certification Regarding Conflict of Interest
Attachment I---------------Iran Divestment Act Certification
Attachment J---------------Companies Boycotting Israel Divestment Act Certification Form
Attachment K--------------Bidder's Checklist
Attachment L--------------Informal Construction Contract

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders which are defined in the Standard General
Conditions of the Construction Contract, EJCDC C-700 (2013 edition) and modified by Orange
Water and Sewer Authority (Copyright 2013) shall have the meanings assigned to them in the
General Conditions as modified, changed, added to or deleted by the General Conditions.
Issuing Office - The office at which the Bidding Documents are to be received.
The term "Successful Bidder" means the lowest, qualified, responsive and responsible Bidder to
whom Owner (on the basis of Owner's evaluation as hereinafter provided) makes an Award.
ARTICLE 2 - BIDDING DOCUMENTS AND BID DATES
2.01 The Bidding Documents are identified as "Project Manual including Bidding Documents,
Contract Documents, and Technical Specifications for CIP No 275-20, Project: "Sykes Street
Paving Restoration."
2.02 Beginning on 8, June 2026, the Contract Documents will be on file in in the Administrative
Offices, 400 Jones Ferry Road, Carrboro, North Carolina. Copies of the Contract Documents
may be obtained by contacting Adam Holloway by email at Aholloway@owasa.org.
2.03 The Contract Documents may be viewed free of charge at the Administrative Offices, 400
Jones Ferry Road, Carrboro, North Carolina.
2.04 To ensure that all Bidders are kept up-to-date on any Addenda, changes, or information
notices, please send an e-mail to: Adam Holloway at Aholloway@owasa.org indicating your
intention to prepare a Bid for the Project. Failure to complete this step may render your Bid
as non-responsive.
2.05 Complete sets of Bidding Documents shall be used in preparing Bids; neither Orange Water
and Sewer Authority nor the Engineer assumes any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
2.06 Upon receipt of Bidding Documents, Bidder shall verify that the Bidding Documents are
complete. The Bidder shall notify the Engineer if they have received incomplete Bidding
Documents.
2.07 Orange Water and Sewer Authority and Engineer, in making copies of the Bidding
Documents available on the above terms, do so only for the purpose of obtaining Bids for
the Work and do not confer a license or grant for any other use.
2.08 Bidders [are strongly encouraged to attend a non-mandatory] [are required to attend a
mandatory] Pre-Bid Conference at [TIME] P.M., local time, on [DAY] , [MONTH]
, 20[YEAR] at the [INSERT LOCATION] , in the Administrative Offices, 400
Jones Ferry Road, Carrboro, North Carolina.
2.09 Bids will be received by Orange Water and Sewer Authority from Bidders until 2:00 P.M.,
local time, on 30, June 2026 in the Administrative Offices, 400 Jones Ferry Road, Carrboro,
NC 27510, or by email to the Project Manager at Aholloway@owasa.org. If Bids are
submitted electronically, the time of submission will be the time received by the Project
Manager.
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ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, Bidder shall submit with its Bid
written evidence establishing its qualifications such as previous experience and present
commitments, as described in Article 11 of the Proposal.
3.02 If the Bidder fails to demonstrate the ability to complete a majority of all portions of the
Contract with equipment and personnel owned and employed by the Bidder, the Bid may be
considered non-responsive.
3.03 The Bidder shall be licensed under Chapter 87 of the North Carolina General Statutes as a
General Contractor.
ARTICLE 4 - SITE CONDITIONS, SAFETY, AND RELATED WORK
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-
of-way, easements, and other lands furnished by Orange Water and Sewer Authority
for the use of the Contractor. Any additional lands required for temporary construction
facilities, construction equipment, or storage of materials and equipment, and any
access needed for such additional lands, shall be obtained and paid for by
Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. If the General Conditions do not identify Technical Data, the default definition of
Technical Data set forth in Article 1 of the General Conditions shall apply.
B. Underground Facilities: Information and data shown or indicated in the Bidding
Documents with respect to existing Underground Facilities at or contiguous to the
Site are set forth in the Contract Documents and are based upon information and
data furnished to Orange Water and Sewer Authority and Engineer by owners of such
Underground Facilities, including Orange Water and Sewer Authority, or others
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to subsurface conditions, other physical
conditions, and Underground Facilities, and possible changes in the Bidding
Documents due to differing or unanticipated subsurface or physical conditions appear
in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning
responsibilities for the adequacy of data furnished to prospective Bidders with respect
to a Hazardous Environmental Condition at the Site, if any, and possible changes in
the Contract Documents due to any Hazardous Environmental Condition uncovered
or revealed at the Site which was not shown or indicated in the Drawings or
Specifications or identified in the Contract Documents to be within the Scope of Work,
appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours, (9:00 a.m.
to 4:00 p.m., Monday through Friday) and shall not disturb any ongoing operations at
the Site.
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B. On request, and to the extent Orange Water and Sewer Authority has control over
the Site, and schedule permitting, Orange Water and Sewer Authority will provide
Bidder access to the Site to conduct such additional examinations, investigations,
explorations, tests, and studies as Bidder deems necessary for submission of a Bid.
Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
C. Orange Water and Sewer Authority will not have any obligation to grant such access
if doing so is not practical because of existing operations, security, or safety
concerns, or restraints on Orange Water and Sewer Authority's authority regarding
the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation
and location of utilities, obtain all permits, and comply with all terms and conditions
established by Owner or by property owners or other entities controlling the Site with
respect to schedule, access, existing operations, security, liability insurance, and
applicable safety programs.
E. All requests for access to the Site must be received forty-eight (48) hours prior to the
preferred time of access. All Site access requests must be made to and
coordinated by the Orange Water and Sewer Authority Project Manager (919-
968-4421).
F. The Bidder shall not access any Site without written permission from Orange Water
and Sewer Authority. The Bidder shall be responsible for any damage (including
damage to any underground utility and acceptable restoration) as a result of
additional subsurface investigations.
4.04 Orange Water and Sewer Authority's Safety Program
A. Site visits and Work at the Site are to be in accordance with Orange Water and Sewer
Authority's safety program. As the General Conditions indicate, an Owner's safety
program exists.
4.05 Other Work at the Site
A. Reference is made to the General Conditions for the identification of the general
nature of other Work of which Orange Water and Sewer Authority is aware (if any)
that is to be performed at the Site by Orange Water and Sewer Authority or others
(such as utilities and other prime contractors) and relates to the Work contemplated
by these Bidding Documents. Subsurface data are offered in good faith solely for the
purpose of placing the Bidder in receipt of all information available to Orange Water
and Sewer Authority and Engineer, and in no event is to be considered part of the
Contract Documents.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference
items identified in the Bidding Documents;
B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent
areas, and become familiar with and satisfy itself as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work;
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C. become familiar with and satisfy Bidder as to all federal, state, and local, Laws and
Regulations, ordinances or rules that may affect cost, progress, and performance of
the Work;
D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or
adjacent to the Site and all drawings of physical conditions relating to existing surface
or subsurface structures at the Site that have been identified in the General
Conditions, especially with respect to Technical Data in such reports and drawings,
and (2) reports and drawings relating to Hazardous Environmental Conditions, if any,
at or adjacent to the Site that have been identified in the Supplementary Conditions,
especially with respect to Technical Data in such reports and drawings;
E. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports
and drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and
performance of the Work; (2) the means, methods, techniques, sequences, and
procedures of construction to be employed by Bidder; and (3) Bidder's safety
precautions and programs;
F. obtain and carefully study (or accept consequences of not doing so) all additional or
supplementary examinations, investigations, explorations, tests, studies, and data
concerning conditions (surface, subsurface, and Underground Facilities) at or
contiguous to the Site which may affect cost, progress, or performance of the Work
or which relate to any aspect of the means, methods, techniques, sequences, and
procedures of construction to be employed by Bidder, including applying and specific
means, methods, techniques, sequences, and procedures of construction expressly
required by the Bidding Documents, and safety precautions and programs incident
thereto;
G. agree based on the information and observations referred to in the preceding
paragraph, that at the time of submitting its Bid no further examinations,
investigations, explorations, tests, studies, or data are necessary for the
determination of its Bid for performance of the Work at the price bid and within the
times required, and in accordance with the other terms and conditions of the Bidding
Documents;
H. become aware of the general nature of the Work to be performed by Orange Water
and Sewer Authority and others at the Site that relates to the Work as indicated in the
Bidding Documents;
I. promptly give Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Bidder discovers in the Bidding Documents and confirm that the
written resolution thereof by Engineer is acceptable to Bidder;
J. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the
Work; and
K. correlate the information known to Bidder, information and observations obtained
from visits to the Site, reports and drawings identified in the Bidding Documents, and
all additional examinations, investigations, explorations, tests, studies, and data with
the Bidding Documents;
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L. the submission of a Bid will constitute an incontrovertible representation by the Bidder
that Bidder has complied with every requirement of this Article 5, that without
exception the Bid is premised upon performing and furnishing the Work required by
the Bidding Documents and applying any specific means, methods, techniques,
sequences, and procedures of construction that may be shown or indicated or
expressly required by the Bidding Documents, that Bidder has given Engineer written
notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has
discovered in the Bidding Documents and the written resolutions thereof by Engineer
are acceptable to Bidder, and that the Bidding Documents are generally sufficient to
indicate and convey understanding of all terms and conditions for the performing and
furnishing of the Work.
ARTICLE 6 - PRE-BID CONFERENCE
6.01 Pre-Bid Conference date, time, and location is found in Article 2. Representatives of Orange
Water and Sewer Authority, and the Engineer will be present to discuss the Project. Bidders
are strongly encouraged to participate in the conference. Engineer will transmit to all
prospective Bidders of record, such Addenda as Engineer, considers necessary in response
to questions arising from the Pre-Bid Conference. Oral statements may not be relied upon
and shall not be binding or legally effective.
6.02 Bidder questions pertaining to the Work and M/WBE participation will be addressed at the
Pre-Bid Conference.
ARTICLE 7 - INTERPRETATIONS AND ADDENDA
7.01 All questions about the meaning or intent of the Bidding Documents shall be submitted in
writing to: Aholloway@owasa.org. Interpretations or clarifications considered necessary by
Engineer in response to such questions will be issued by Addenda emailed or delivered to
all parties recorded by Engineer as having received the Bidding Documents. All Addenda
will also be posted at least twenty-four (24) hours before Bids are opened. Questions
received less than five (5) days prior to the date for opening of Bids may not be answered.
Only questions answered by Addenda will be binding. Oral and other interpretations or
clarifications shall be without legal effect.
7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed
advisable by Orange Water and Sewer Authority or Engineer.
7.03 It shall be the Bidder's sole responsibility to make inquiry as to the Addenda issued.
All such Addenda shall become a part of the Contract Documents and Bidder shall be bound by
such Addenda, whether or not received by the Bidder.
ARTICLE 8 - BID SECURITY-NOT USED
ARTICLE 9 - CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be substantially
completed (Contract Time) and ready for final payment are set forth in the Agreement. The
Bidder shall commence Work on the date specified in the Notice to Proceed, and shall
complete the Work within the stipulated Contract Time.
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ARTICLE 10 - LIQUIDATED DAMAGES
10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS
11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment
specified or described in the Bidding Documents without consideration during the Bidding
and Contract Award process of possible substitute or "or-equal" items. In cases in which the
Contract allows the Contractor to request that Engineer authorize the use of a substitute or
"or-equal" item of material or equipment, application for such acceptance may not be made
to and will not be considered by Engineer until after the Effective Date of the Contract.
11.02 The burden of proof of the merit of the proposed item is upon Bidder. The Engineer's decision
of approval or disapproval of a proposed item will be final.
11.03 All prices that Bidder sets forth in its Bid shall be based on the presumption that the
Contractor will furnish the materials and equipment specified or described in the Bidding
Documents, as supplemented by Addenda. Any assumptions regarding the possibility of
post-Bid approvals of "or-equal" or substitution requests are made at Bidder's sole risk.
ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS
12.01 A Non-Collusion Affidavit Form for all Subcontractors shall be filed with Orange Water and
Sewer Authority within five (5) days after the Bid opening.
12.03 Orange Water and Sewer Authority reserves the right to reject a proposed Subcontractor for
reasonable cause.
12.04 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals
or entities for the performance of the Work, if required by the Bidding Documents to do so. If
a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual
or entity, and the concern is not relieved by an Addendum, then the prospective Bidder
should refrain from submitting a Bid.
12.05 Subsequent to the submittal of the Bid, Orange Water and Sewer Authority may not require
the Successful Bidder or Contractor to retain any Subcontractor, Supplier, individual, or entity
against which Contractor has reasonable objection.
ARTICLE 13 - PREPARATION OF BID
13.01 Bids shall be submitted on the Bid Form included in the Bidding Documents. Bidders shall
complete and submit all required forms, certifications, affidavits, and attachments contained
in the solicitation package.
13.02 Bid prices shall include all labor, materials, equipment, tools, supervision, transportation,
permits, taxes, incidentals, and all other costs necessary to fully complete the Work in
accordance with the Contract Documents, Drawings, Technical Specifications, applicable
regulatory requirements, and any agency having jurisdiction over the Project.
13.03 All blanks on the Bid Form shall be completed in ink or typed. The Bid Form shall be signed
by an authorized representative of the Bidder. Erasures or corrections shall be initialed by
the person signing the Bid. In the event of a discrepancy between written words and
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numerical figures, the written words shall govern. Conditional, qualified, or restricted bids
may be considered non-responsive.
13.04 A Bid Price shall be provided for each bid item unless otherwise indicated. Failure to provide
pricing for all required bid items may result in rejection of the Bid. Unbalanced bids may also
be rejected at the discretion of OWASA.
13.05 Estimated quantities are provided for bid comparison purposes only and are not guaranteed.
Payment shall be based on actual quantities of Work performed in accordance with the
Contract Documents.
13.06 No additional compensation shall be allowed for incidental work necessary to complete the
Project unless specifically identified in the Contract Documents. Incidental costs may
include, but are not limited to, temporary utilities, deliveries, storage, layout, surveying,
staking, mobilization, and cleanup.
13.07 Bid amounts shall be shown in both numerals and written words.
13.08 The Bid shall include acknowledgment of all issued Addenda in the space provided on the
Bid Form. Failure to acknowledge all Addenda may result in the Bid being considered non-
responsive.
ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS
14.01 Unit Price
A. Bidders shall submit a Bid on a unit price basis for each item of Work listed on the
unit price section of the Bid Form.
B. The "Bid Price" for each unit price Bid item will be the product of the "Estimated
Quantity" for the item and the corresponding "Bid Unit Price" offered by the Bidder.
The total of all unit price Bid items will be the sum of these "Bid Prices"; such total
will be used by Owner for Bid comparison purposes. The final quantities and Contract
Price will be determined in accordance with Paragraph 13.03 of the General
Conditions.
C. Discrepancies between the multiplication of units of Work and unit prices will be
resolved in favor of the unit prices. Discrepancies between the indicated sum of any
column of figures and the correct sum thereof will be resolved in favor of the correct
sum. Discrepancies between words and numerals will be resolved in favor of the
words.
D. The Bid Price shall include such amounts as the Bidder deems proper for overhead
and profit on account of cash allowances, if any, named in the Contract Documents
as provided in Article 13 of the General Conditions.
ARTICLE 15 - SUBMITTAL OF BID
15.01 Bidders shall be solely responsible for delivery of Bids in the required manner and time.
15.02 No Bid shall be accepted or considered unless the complete set of required and executed
documents is included with the Bidder's submittal.
15.03 Each Bid shall include Non-Collusion Affidavits for the Bidder. Affidavits for all
Subcontractors of the apparent Successful Bidder, and those Bidders requested by Orange
Water and Sewer Authority, must be filed within five (5) days after the Bid opening. Blank
Non-Collusion Affidavit Forms can be found in the Proposal section.
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15.04 Bids will be received by Orange Water and Sewer Authority from Bidders as indicated in
Article 2.
15.05 Bids received after the time listed will be returned to the Bidder unopened.
15.06 If the Bidder chooses delivery of the Bid by means other than in person, neither Orange
Water and Sewer Authority nor the Engineer assumes responsibility for delivery to the Bid
opening. In such instances, the Bidder shall have no claim against Orange Water and Sewer
Authority or Engineer.
15.07 Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain
arithmetical errors, erasures, alterations, or irregularities of any kind, may be declared
unacceptable at Orange Water and Sewer Authority's sole discretion.
15.08 Bid Forms, appendices, and enclosures which are improperly prepared may be declared
unacceptable at Orange Water and Sewer Authority's sole discretion.
15.09 Failure to provide required insurance information may invalidate the Bid and therefore be
considered non-responsive at Orange Water and Sewer Authority's sole discretion.
ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID
16.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that
a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date
and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to
the Bidder.
16.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid
in the manner specified in Paragraph 16.01, and submit a new Bid prior to the date and time for the
opening of Bids.
16.03 No Bidder may withdraw a Bid after Bid opening and prior to the conclusion to the period of
time stated in the Bid Form except to the extent, if any, that may be required by law. Negligence on
the part of the Bidder in preparing its Bid confers no right for the withdrawal of the Bid, after it has
been opened.
ARTICLE 17 - OPENING OF BIDS
17.01 OWASA reserves the right to publicly open bids or review bids internally.
ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE
18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but
Orange Water and Sewer Authority may, in its sole discretion, release any Bid prior to the
end of this period.
ARTICLE 19 - EVALUATION OF BIDS AND AWARD OF CONTRACT
19.01 Orange Water and Sewer Authority reserves the right to reject any or all Bids, including,
without limitation, any nonconforming, non-responsive, unbalanced, or conditional Bid.
Orange Water and Sewer Authority further reserves the right to reject the Bid of any Bidder
determined, after reasonable inquiry and evaluation, to be not responsible. Orange Water
and Sewer Authority also reserves the right to waive informalities or irregularities that do not
affect price, quality, quantity, or performance of the Work. If the Contract is awarded, it will
be awarded to the lowest responsive, responsible bidder.
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