Retrofit Roof System

INVITATION TO BID REQUEST
#25-26-35
RETROFIT ROOF SYSTEM
PUBLIC WORKS STREET DIVISION
CITY OF GREENVILLE
NORTH CAROLINA
MANDATORY
PRE-BID MEETING: THURSDAY, APRIL 9, 2026 @ 2:00 PM
STREET DIVISION
1511 DICKINSON AVE., GREENVILLE, NC 27834
BIDS DUE DATE: THURSDAY, APRIL 23, 2026 @ 2:00 PM
PROJECT MANAGEMENT
2000 CEDAR LANE, GREENVILLE, NC 27834
CONTACT PERSONS:
QUESTIONS REGARDING THE BID PACKAGE: QUESTIONS REGARDING THE SPECIFICATIONS:
Wanda House Mr. Ross Peterson
Financial Services Manager Project Management
Telephone: (252) 329-4862 Telephone: (252) 329-4570
Email: whouse@greenvillenc.gov Email: rpeterson@greenvillenc.gov

Exhibit "A"
CITY OF GREENVILLE
ADVERTISEMENT FOR PROPOSALS
Retrofit Roof System
Public Works Street Division
The City of Greenville, NC is requesting proposals for the "Retrofit Roof System" located at 1511 Dickinson Ave.,
Greenville, NC 27834. Provide labor and material to retrofit existing metal roof with new 60 Mil TPO. Includes
covering skylights, EPS flute fill, R-15 insulation board, curb and penetration flashing, gutters/downspouts and
other associated items to complete retrofit roof system.
There is an add alternate to install R-25 insulation board verse R-15.
There are two-unit pricings for Sq. Ft. wet/damaged insulation and damage/deteriorated metal decking.
This is a turn-key project.
A mandatory pre-bid meeting and site visit will be held at 1511 Dickinson Ave., Greenville, NC on Thursday April
9, 2026 at 2:00 PM.
The person, firm or corporation making a proposal shall submit a bid to Ross Peterson, Project Management, on or
before the hour and day of Thursday, April 23, 2026 by 2:00pm. The preferred method of delivery of the bid is by
email to rpeterson@greenvillenc.gov The bid may also be mailed or hand delivered to the Jaycee Park
Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27834 and must be received prior to the
submittal deadline time and date. Any method of submitting must state and shall have the words Bid Enclosed,
Retrofit Roof System Attn: Ross Peterson along with the company name in the subject line or on the outside of the
envelope.
Bids received after the deadline will not be opened. All bids will be marked with the date and time they are
received by reception staff. Bids will NOT be opened and read aloud. Bids will be open and reviewed by city staff.
A bid tabulation will be available upon request once the contract is awarded to the successful bidder.
The bidder shall include the required responses and supply all the information as indicated on Attachment A, B, C,
D, and E. The prices inserted shall be net and shall be the full cost including all factors whatsoever. Any bids not
submitted on such forms provided will be considered unresponsive.
No bid may be changed or withdrawn after the time of the opening. Any modifications or withdrawals requested
before this time shall be acceptable only when such request in writing is made to Ross Peterson, Project
Management.
The City of Greenville reserves the right to reject any or all bids, waive any informality and award contracts that
appear to be in its best interest. The right is reserved to hold any or all proposals for a period of sixty (60) days
from the bid opening thereof.
The scope of work attached represents the minimum specification or description of work to be purchased or
contracted. These requirements are not intended to prevent fair responses or to eliminate competition, but they
are intended for the protection of each and every proposer to ensure, if possible, that all bids submitted shall be
upon a fair and comparable basis.
All work shall be FOB, Greenville, N.C.
From the date of this advertisement until the date of opening the proposals, the plans and specifications of the
proposed work and/or a complete description of the apparatus, supplies, materials or equipment are and will
continue to be on file in the office of the City of Greenville Purchasing Manager, 200 W. 5th Street, Greenville, NC
27834, during regular business hours, and available to prospective bidders. Inquiries should be directed to the
Purchasing Manager at the above address --- Telephone (252) 329-4862. Minority/Women owned business are
encouraged to submit proposals.

Exhibit "A"
INSTRUCTIONS TO BIDDERS
Proposal to Provide
Retrofit Roof System
Public Works Street Division
1511 Dickinson Ave., Greenville, NC
1. Contractor is to provide verification to the City that the company's employees are covered under worker's
compensation insurance coverage.
2. All permits can be obtained through the City at no cost to the Contractor.
3. It is expressly understood by the contractor offering a proposal after a written notice of award by the City,
a purchase order will be required to be executed and will serve together with this proposal, these
instructions, scope of work, and any detailed specifications as the entire form of contract between the
parties except in cases where formal contracts are warranted.
4. Each Contractor submitting a proposal is affirming that no official or employee of the City is directly or
indirectly interested in this proposal for any reason of personal gain.
5. Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal
Excise and Transportation Tax from which the City is exempt.
6. Questions regarding any procedure for submission of a proposal for the Retrofit Roof System shall be
directed by email to Ross Peterson, Project Management, @ rpeterson@greenvillenc.gov. Questions shall
be submitted by 5:00 PM, Tuesday, April 14, 2026. Answers will be provided in an addendum and email to
those that signed in at the pre-bid by 5:00 PM, Thursday, April 16, 2026. If an addendum is provided it
must be indicated by initialing on bid form. Addendums will be available on city web page.
7. If the Contractor is unable to provide a proposal for any reason, please send an email with an explanation
to rpeterson@greenvillenc.gov.
8. By submitting a proposal for Retrofit Roof System the Contractor attests that it is in compliance with all
items listed in the bid/proposal instructions. Furthermore, the Contractor attests that the City of
Greenville accepts no responsibility for any injuries to the firm's employees, while on City property
performing their duties.
9. Contractor shall comply with all local, state, and federal laws, as well as safety/regulatory requirements
and ordinances associated with the work within this contract
10. It is expected that work would begin and scheduled after a pre-construction meeting to determine the best
dates and once all material has been delivered and confirmed.
11. No work will be performed at any time without proper supervision. Names and experience of supervisors
shall be provided.
12. Parking and staging areas for equipment and materials can be arranged on site during the pre-
construction meeting conducted prior to the work starting.
13. All work must be performed Monday - Friday from 7:00 AM to 5:00 PM. Weekends and other hours will
have to be approved in advance.

Exhibit "A"
14. The Contractor shall accompany a designated representative(s) of the City on inspections of work at any
time during the contract period. The City reserves the right to make determinations as to whether service
is performed satisfactorily. Deficiencies in work performance must be corrected immediately.
15. Deficiencies in work performance must be corrected immediately. The City reserves the right to add or
delete similar items/services specified in the proposal as requirements change during the period of the
contract. The City of Greenville and the Contractor will mutually agree upon prices for items/services to be
added or deleted from contract. A contract amendment will be issued for each addition or deletion.
16. Contractor shall not engage subcontractors to perform the Services without the City of Greenville's prior
written consent by the Project Manager or designee. If any part of this work agreement is sublet, the
subcontractor shall be required to meet all insurance requirements set forth in the Agreement. The parties
stipulate that the Company will maintain each type of insurance set forth in the Agreement at a coverage
equal to the amount set forth in the Agreement at a coverage equal to the amount set forth for each type of
insurance. However, nothing contained herein shall relieve the Company from meeting all insurance
requirements or otherwise being responsible for the subcontractor.
17. Contractor is responsible for cleaning the worksite daily prior to the end of day.
18. New vendors must register online at the City of Greenville Vendor Self Service portal:
https://cityofgreenvillenc.munisselfservice.com/vss. This does not have to be completed to submit a bid,
however, the bidder must be a registered vendor prior to award of the contract.

Exhibit "A"
SPECIFICATIONS
1.0 SCOPE:
The scope of work shall include, but is not limited to:
1.1 Contractor will have 30 consecutive working days to complete project.
1.2 Install matching metal panels over all skylights.
1.3 Identify damaged or deteriorated metal panels. Replace or repair with like material.
1.4 Remove and dispose of all curb and penetration flashings.
1.5 Install EPS flute fill material loose laid between metal panel ribs.
1.6 Install 2.6", R-15, Polyisocyanurate insulation mechanically fastened into the metal panels per wind
uplift requirements.
1.7 Install 60 Mil TPO membrane mechanically fastened into the purlins with heat welded seams per
manufacture's details and specifications.
1.8 Install all associated curb and penetration flashings as required by the manufacturer.
1.9 Install all new 24gs. Steel edge metal.
1.10 Install all new 24 ga. Steel box gutters and downspouts.
1.11 Provide 20-year No Dollar Limit Manufacturer's Labor and Material warranty.
1.12 Provide a 2-year Contractor's warranty.
1.13 It is the responsibility of roofing contractor to protect working areas from damage. The roofing
contractor is responsible for repairs from any damage.
1.14 All work shall be done by done by certified/licensed contractors.
1.15 Obtain all permits from the City of Greenville at no cost.
1.16 Cleanup and removal of all debris at work site.
1.17 Add Alternate to install R-25 insulated board verses R-15.
1.18 Unit pricing for Sq. Ft. insulation repair.
1.19 Unit pricing for Sq. Ft. metal repair.
1.20 After completion, owner and contractor will perform walk through to determine punch list items.
Any punch list items shall be address within a week.
1.21 Provide close out documents to include warranty and manuals.

Exhibit "A"
2.0 PAYMENT AND BID:
2.1 Bidders will comply with all local, state, and federal laws and ordinances governing said work
including the Occupational Safety and Health Act of 1970.
2.2 By submitting a proposal, the firm is attesting that they are an Equal Opportunity Employer.
2.3 The City of Greenville has adopted an Affirmative Action Program. Firms submitting a proposal
are attesting that they also have taken affirmative action to ensure equality of opportunity in all
aspects of employment.
2.4 Minority and/or Women Business Enterprise (MWBE) Program
It is the policy of the City of Greenville to provide minorities and women equal opportunity for
participating in all aspects of the City's contracting and procurement programs, including but not
limited to, construction projects, supplies and materials purchases, and professional and personal
service contracts. In accordance with this policy, the City has adopted a Minority and Women
Business Enterprise (M/WBE) Plan and subsequent program, outlining verifiable goals.
The City has established a 10% Minority Business Enterprise (MBE) and 6% Women Business
Enterprise (WBE) goal for the participation of MWBE firms in supplying goods and services for
the completion of this project. All firms submitting bids agree to utilize minority and women-
owned firms whenever possible.
Questions regarding the City's M/WBE Program should be directed to Wanda House in the
M/WBE Office at (252) 329-4862.
2.5 The City of Greenville reserves the right to reject any and all bids, to waive any informalities and to
accept the bid if seems most advantages to the City. Any bid submitted will be binding for sixty
(60) days after the date of the bid opening.
2.6 Equal Employment Opportunity Clause
The City has adopted an Equal Employment Opportunity Clause, which is incorporated into all
specifications, purchase orders, and contracts, whereby a vendor agrees not to discriminate against
any employee or applicant for employment on the basis of race, color, religion, sex, national origin
or ancestry. Federal law (Rehabilitation Act and ADA) prohibits handicapped discrimination by
all governmental units. By submitting a proposal, the vendor is attesting to its policy of
nondiscrimination regarding the handicapped.
2.7 Iran Divestment Act Certification:
The CONTRACTOR hereby certifies that, it is not on the Iran Final Divestment List created by the
North Carolina State Treasurer pursuant to N.C.G.S. 147-86.58. The CONTRACTOR shall not
utilize in the performance of the Agreement any subcontractor that is identified on the Iran Final
Divestment List.
2.8 E-Verify Compliance:
The CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the North
Carolina General Statues. Further if the CONTRACTOR utilizes a subcontractor, the
CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statues. The CONTRACTOR represents that the

Exhibit "A"
CONTRACTOR and its subcontractors are in compliance with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statutes.
2.9 TITLE VI NONDISCRIMINATION NOTIFICATION
The City of Greenville, North Carolina in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 US.C. 2000d to 2000d-4) and the Regulations, hereby notifies
all respondents that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to
submit proposals in response to this advertisement and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
2.10 If necessary, the contractor must complete a new vendor application and associated documents as
required upon acceptance of this contract.
2.11 The contractor will develop a lump sum bid; that will include, but is not limited to all work,
equipment, parts, and labor specified herein.
3.0 WORKERS COMPENSATION AND INSURANCE:
3.1 The contractor must maintain during the life of this contract, Worker's Compensation Insurance
for all employees working at the project site under this contract, or as otherwise required by North
Carolina General Statutes.
3.2 The Consultant/Contractor agrees to purchase at its own expense insurance coverages to satisfy the
following minimum requirements. Work under this contract shall not commence until all insurance
required as listed has been obtained. Insurance required shall remain in effect through the life of
this contract.
a. Workers' Compensation Insurance: No contractor or subcontractor may exclude executive
officers. Workers Compensation must include all employees
Limits:
Workers Compensation: Statutory for the State of North Carolina.
Employers Liability: Bodily Injury by Accident $1,000,000 each accident.
Bodily Injury by Disease $1,000,000 policy limit.
Bodily Injury by Disease $1,000,000 each employee.
b. Commercial General Liability:
Limits:
Each Occurrence: $1,000,000
Personal and Advertising Injury $1,000,000
General Aggregate Limit $2,000,000
Products and Completed Operations Aggregate $2,000,000
The aggregate limit must apply per project. The form of coverage must be the ISO CG 00 01 policy
as approved by the State of North Carolina Department of Insurance. If a form of coverage other
than the CG 00 01 is used it must be approved by the City. Any endorsed exclusions or limitations
from the standard policy must be clearly stated in writing and attached to the Certificate of
Insurance. Completed Operations coverage must be maintained for the period of the applicable
statute of limitations. Additionally, the Consultant/Contractor must be added as an Additional
Insured to the Commercial General Liability policy.
c. Commercial Automobile Liability:
Limits: $1,000,000 combined single limit.

Exhibit "A"
d. Cancellation:
Each certificate of insurance shall bear the provision that the policy cannot be altered or canceled
in less than ten (10) days after mailing written notice to the assured of such alteration or
cancellation, sent registered mail.
e. Proof of Carriages:
I. The Consultant/Contractor shall provide the City with insurance industry standard
ACCORD form Certificate(s) of Insurance on all policies of insurance and renewals thereof
in a form(s) acceptable to the City prior to the commencement of services. Said policies shall
provide that the City be an additional named insured.
II. The City shall be notified in writing of any reduction, cancellation, or substantial change of
policy or policies at least thirty (30) days prior to the effective date of said action.
III. All insurance policies shall be issued by responsible companies who are acceptable to the
City and licensed and authorized to do business under the laws of North Carolina
3.3 OTHER INSURANCE:
The contractor shall furnish such additional insurance as may be required by the General Statues
of North Carolina, including motor vehicle insurance in amounts not less than statutory limits.
3.4 The contractor shall furnish the owner with satisfactory proof of insurance required before written
approval of such insurance is granted by the owner.
Executed contract documents, insurance certifications, invoices and other information requested,
are to be sent to:
Ross Peterson, Project Management
City of Greenville
2000 Cedar Lane
Greenville, N.C. 27834
Email: rpeterson@greenvillenc.gov
3.4 CANCELLATION:
Each certificate of insurance shall bear the provision that the policy cannot be altered or canceled
in less than ten (10) days after mailing written notice to the assured of such alteration or
cancellation, sent registered mail.
4.0 DAMAGE TO CONTRACTORS PROPERTY:
4.1 The City of Greenville shall be under no obligation to replace or in any way compensate the
contractor for fire, theft, vandalism or any other casualty, injury or damage to equipment or
property belonging to the contractor while on City property.
4.2 The successful bidder agrees to indemnify or hold harmless the City of Greenville from and against
any liability, loss, cost, damage suit, claim, or expense arising occurrence on the part of the
successful bidder to include its officers, servants, agents or employees arising from its activities,
operations, and performance of services while on City property and further agrees to release and
discharge the City of Greenville and its Agents from all claims or liabilities arising from or caused
by the successful bidder in fulfilling its obligations under this Agreement.
4.3 It is understood and agreed by the parties that the City of Greenville will assume no liability for
damages, injury, or other loss to the successful bidder, its employees or property, tools or

Exhibit "A"
equipment, or to other persons or properties located on City facilities resulting from the successful
bidder's activities and operations while performing those service enumerated herein. The
successful bidder shall assume full and complete liability for any and all damages on City or private
properties caused by or resulting from its activities, operations, and that of its employees, agents
and officers.
5.0 ADDENDUM
5.1 Addendum: Any changes to the specifications will be issued as a written addendum. No oral
statements, explanations, or commitments by whosoever shall be of any effect.
5.2 Amendment: The contract may be amended from time to time through written agreement by both
parties.

Exhibit "B"
Title VI of the Civil Rights Act of 1964 Nondiscrimination Provisions, Appendices A & E.
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the "contractor") agrees as follows:
1) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation
(USDOT), as they may be amended from time to time, which are herein incorporated by reference and made a part
of this contract.
(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, national origin, sex, age, creed (religion), low-income, limited English
proficiency, or disability in the selection and retention of subcontractors, including procurements of materials and
leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the
Acts and the Regulations, including employment practices when the contract covers any activity, project, or program
set forth in Appendix B of 49 CFR Part 21.
(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations, either
by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract,
including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified
by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to
Nondiscrimination on the grounds of race, color, or national origin.
(4) Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the USDOT to be pertinent to
ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor
is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify
to the Recipient or the USDOT, as appropriate, and will set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Nondiscrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the USDOT may determine to
be appropriate, including, but not limited to:
(a) withholding payments to the contractor under the contract until the contractor complies; and/or
(b) cancelling, terminating, or suspending a contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every
subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract
or procurement as the Recipient or the USDOT may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by
a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any
litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter
into the litigation to protect the interests of the United States.
I. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and
authorities; including but not limited to:
Pertinent Nondiscrimination Authorities
* Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin); and 49 CFR Part 21.
* The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-
aid programs and projects);
* Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);