Retrofit Roof System

Location:	North Carolina
Posted:	Mar 25, 2026
Due:	Apr 23, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	311-25-26-35
Publication URL:	To access bid details, please log in.

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INVITATION TO BID REQUEST

#25-26-35

RETROFIT ROOF SYSTEM

PUBLIC WORKS STREET DIVISION

CITY OF GREENVILLE

NORTH CAROLINA

MANDATORY

PRE-BID MEETING: THURSDAY, APRIL 9, 2026 @ 2:00 PM

STREET DIVISION

1511 DICKINSON AVE., GREENVILLE, NC 27834

BIDS DUE DATE:

THURSDAY, APRIL 23, 2026 @ 2:00 PM

PROJECT MANAGEMENT

2000 CEDAR LANE, GREENVILLE, NC 27834

CONTACT PERSONS:

QUESTIONS REGARDING THE BID PACKAGE:

Wanda House

Financial Services Manager

Telephone: (252) 329-4862

Email: whouse@greenvillenc.gov

QUESTIONS REGARDING THE SPECIFICATIONS:

Mr. Ross Peterson

Project Management

Telephone: (252) 329-4570

Email: rpeterson@greenvillenc.gov

CITY OF GREENVILLE

ADVERTISEMENT FOR PROPOSALS

Retrofit Roof System

Public Works Street Division

Exhibit “A”

The City of Greenville, NC is requesting proposals for the “Retrofit Roof System” located at 1511 Dickinson Ave.,

Greenville, NC 27834. Provide labor and material to retrofit existing metal roof with new 60 Mil TPO. Includes

covering skylights, EPS flute fill, R-15 insulation board, curb and penetration flashing, gutters/downspouts and

other associated items to complete retrofit roof system.

There is an add alternate to install R-25 insulation board verse R-15.

There are two-unit pricings for Sq. Ft. wet/damaged insulation and damage/deteriorated metal decking.

This is a turn-key project.

A mandatory pre-bid meeting and site visit will be held at 1511 Dickinson Ave., Greenville, NC on Thursday April

9, 2026 at 2:00 PM.

The person, firm or corporation making a proposal shall submit a bid to Ross Peterson, Project Management, on or

before the hour and day of Thursday, April 23, 2026 by 2:00pm. The preferred method of delivery of the bid is by

email to rpeterson@greenvillenc.gov The bid may also be mailed or hand delivered to the Jaycee Park

Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27834 and must be received prior to the

submittal deadline time and date. Any method of submitting must state and shall have the words Bid Enclosed,

Retrofit Roof System Attn: Ross Peterson along with the company name in the subject line or on the outside of the

envelope.

Bids received after the deadline will not be opened. All bids will be marked with the date and time they are

received by reception staff. Bids will NOT be opened and read aloud. Bids will be open and reviewed by city staff.

A bid tabulation will be available upon request once the contract is awarded to the successful bidder.

The bidder shall include the required responses and supply all the information as indicated on Attachment A, B, C,

D, and E. The prices inserted shall be net and shall be the full cost including all factors whatsoever. Any bids not

submitted on such forms provided will be considered unresponsive.

No bid may be changed or withdrawn after the time of the opening. Any modifications or withdrawals requested

before this time shall be acceptable only when such request in writing is made to Ross Peterson, Project

Management.

The City of Greenville reserves the right to reject any or all bids, waive any informality and award contracts that

appear to be in its best interest. The right is reserved to hold any or all proposals for a period of sixty (60) days

from the bid opening thereof.

The scope of work attached represents the minimum specification or description of work to be purchased or

contracted. These requirements are not intended to prevent fair responses or to eliminate competition, but they

are intended for the protection of each and every proposer to ensure, if possible, that all bids submitted shall be

upon a fair and comparable basis.

All work shall be FOB, Greenville, N.C.

From the date of this advertisement until the date of opening the proposals, the plans and specifications of the

proposed work and/or a complete description of the apparatus, supplies, materials or equipment are and will

continue to be on file in the office of the City of Greenville Purchasing Manager, 200 W. 5th Street, Greenville, NC

27834, during regular business hours, and available to prospective bidders. Inquiries should be directed to the

Purchasing Manager at the above address --- Telephone (252) 329-4862. Minority/Women owned business are

encouraged to submit proposals.

Exhibit “A”

INSTRUCTIONS TO BIDDERS

Proposal to Provide

Retrofit Roof System

Public Works Street Division

1511 Dickinson Ave., Greenville, NC

1. Contractor is to provide verification to the City that the company’s employees are covered under worker’s

compensation insurance coverage.

2. All permits can be obtained through the City at no cost to the Contractor.

3. It is expressly understood by the contractor offering a proposal after a written notice of award by the City,

a purchase order will be required to be executed and will serve together with this proposal, these

instructions, scope of work, and any detailed specifications as the entire form of contract between the

parties except in cases where formal contracts are warranted.

4. Each Contractor submitting a proposal is affirming that no official or employee of the City is directly or

indirectly interested in this proposal for any reason of personal gain.

5. Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal

Excise and Transportation Tax from which the City is exempt.

6. Questions regarding any procedure for submission of a proposal for the Retrofit Roof System shall be

directed by email to Ross Peterson, Project Management, @ rpeterson@greenvillenc.gov. Questions shall

be submitted by 5:00 PM, Tuesday, April 14, 2026. Answers will be provided in an addendum and email to

those that signed in at the pre-bid by 5:00 PM, Thursday, April 16, 2026. If an addendum is provided it

must be indicated by initialing on bid form. Addendums will be available on city web page.

7. If the Contractor is unable to provide a proposal for any reason, please send an email with an explanation

to rpeterson@greenvillenc.gov.

8. By submitting a proposal for Retrofit Roof System the Contractor attests that it is in compliance with all

items listed in the bid/proposal instructions. Furthermore, the Contractor attests that the City of

Greenville accepts no responsibility for any injuries to the firm’s employees, while on City property

performing their duties.

9. Contractor shall comply with all local, state, and federal laws, as well as safety/regulatory requirements

and ordinances associated with the work within this contract

10. It is expected that work would begin and scheduled after a pre-construction meeting to determine the best

dates and once all material has been delivered and confirmed.

11. No work will be performed at any time without proper supervision. Names and experience of supervisors

shall be provided.

12. Parking and staging areas for equipment and materials can be arranged on site during the pre-

construction meeting conducted prior to the work starting.

13. All work must be performed Monday – Friday from 7:00 AM to 5:00 PM. Weekends and other hours will

have to be approved in advance.

Exhibit “A”

14. The Contractor shall accompany a designated representative(s) of the City on inspections of work at any

time during the contract period. The City reserves the right to make determinations as to whether service

is performed satisfactorily. Deficiencies in work performance must be corrected immediately.

15. Deficiencies in work performance must be corrected immediately. The City reserves the right to add or

delete similar items/services specified in the proposal as requirements change during the period of the

contract. The City of Greenville and the Contractor will mutually agree upon prices for items/services to be

added or deleted from contract. A contract amendment will be issued for each addition or deletion.

16. Contractor shall not engage subcontractors to perform the Services without the City of Greenville’s prior

written consent by the Project Manager or designee. If any part of this work agreement is sublet, the

subcontractor shall be required to meet all insurance requirements set forth in the Agreement. The parties

stipulate that the Company will maintain each type of insurance set forth in the Agreement at a coverage

equal to the amount set forth in the Agreement at a coverage equal to the amount set forth for each type of

insurance. However, nothing contained herein shall relieve the Company from meeting all insurance

requirements or otherwise being responsible for the subcontractor.

17. Contractor is responsible for cleaning the worksite daily prior to the end of day.

18. New vendors must register online at the City of Greenville Vendor Self Service portal:

https://cityofgreenvillenc.munisselfservice.com/vss. This does not have to be completed to submit a bid,

however, the bidder must be a registered vendor prior to award of the contract.

SPECIFICATIONS

1.0 SCOPE:

The scope of work shall include, but is not limited to:

1.1 Contractor will have 30 consecutive working days to complete project.

Exhibit “A”

1.2 Install matching metal panels over all skylights.

1.3 Identify damaged or deteriorated metal panels. Replace or repair with like material.

1.4 Remove and dispose of all curb and penetration flashings.

1.5 Install EPS flute fill material loose laid between metal panel ribs.

1.6 Install 2.6”, R-15, Polyisocyanurate insulation mechanically fastened into the metal panels per wind

uplift requirements.

1.7 Install 60 Mil TPO membrane mechanically fastened into the purlins with heat welded seams per

manufacture’s details and specifications.

1.8 Install all associated curb and penetration flashings as required by the manufacturer.

1.9 Install all new 24gs. Steel edge metal.

1.10 Install all new 24 ga. Steel box gutters and downspouts.

1.11 Provide 20-year No Dollar Limit Manufacturer’s Labor and Material warranty.

1.12 Provide a 2-year Contractor’s warranty.

1.13 It is the responsibility of roofing contractor to protect working areas from damage. The roofing

contractor is responsible for repairs from any damage.

1.14 All work shall be done by done by certified/licensed contractors.

1.15 Obtain all permits from the City of Greenville at no cost.

1.16 Cleanup and removal of all debris at work site.

1.17 Add Alternate to install R-25 insulated board verses R-15.

1.18 Unit pricing for Sq. Ft. insulation repair.

1.19 Unit pricing for Sq. Ft. metal repair.

1.20 After completion, owner and contractor will perform walk through to determine punch list items.

Any punch list items shall be address within a week.

1.21 Provide close out documents to include warranty and manuals.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	311-25-26-35
Project Title:	Retrofit Roof System
Description:	The City of Greenville is requesting proposals for the Retrofit Roof System project. A mandatory pre-bid meeting is scheduled for Thursday, April 9, 2026 @ 2:00 pm at 1511 Dickinson Avenue, Greenville, North Carolina 27834. Questions about this proposal should be directed to Ross Peterson, Project Management via email: rpeterson@greenvillenc.gov.
Opening Date:	4/23/2026 2:00 PM
Posted Date:	3/26/2026
Status:	Open
Department:	CITY OF GREENVILLE


Solicitation Number * 311-25-26-35	Department CITY OF GREENVILLE	Status Reason Open
Opening Date 2026-04-23T14:00:00.0000000	Posted Date * 2026-03-25T16:34:57.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-04-09T04:00:00.0000000Z	Special Instructions Mandatory Pre-Bid Meeting at 1511 Dickinson Ave, Greenville, NC at 2pm.	Solicitation Type * Select RFP IFB RFI
Owner Cheryl House
Description The City of Greenville is requesting proposals for the Retrofit Roof System project. A mandatory pre-bid meeting is scheduled for Thursday, April 9, 2026 @ 2:00 pm at 1511 Dickinson Avenue, Greenville, North Carolina 27834. Questions about this proposal should be directed to Ross Peterson, Project Management via email: rpeterson@greenvillenc.gov.

Retrofit Roof System

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See also