Digital Building Code Research
| Location: | North Carolina |
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| Posted: | Mar 25, 2026 |
| Due: | Apr 16, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 274-Digital Building Code Research |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 274-Digital Building Code Research |
| Project Title: | Digital Building Code Research |
| Description: | The City of Raleigh is seeking a qualified vendor to provide a digital building code research platform that enables authorized users to access, search, and interact with building codes and related regulatory materials used in plan reviews and inspection activities. The selected vendor must demonstrate that the platform provides lawful access to all building codes and regulatory materials and that all content is maintained, updated, and compliant with applicable copyright and licensing requirements. The platform must also comply with all City of Raleigh IT security standards to ensure secure access, data protection, and system integrity. |
| Opening Date: | 4/16/2026 5:00 PM |
| Posted Date: | 3/25/2026 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
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Solicitation Number
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274-Digital Building Code Research
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Department
CITY OF RALEIGH
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Status Reason
Open
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Opening Date
2026-04-16T17:00:00.0000000
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Posted Date
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2026-03-25T12:30:33.0000000Z
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Primary Commodity Code
Components for information technology or broadcasting or telecommunications
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Mandatory Conference/Site Visit
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Special Instructions
Bid Agent: Rotonda.Young@raleighnc.gov
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Solicitation Type
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Select RFP IFB RFI
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Owner
Patrick Barbour
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Description
The City of Raleigh is seeking a qualified vendor to provide a digital building code research platform that enables authorized users to access, search, and interact with building codes and related regulatory materials used in plan reviews and inspection activities. The selected vendor must demonstrate that the platform provides lawful access to all building codes and regulatory materials and that all content is maintained, updated, and compliant with applicable copyright and licensing requirements. The platform must also comply with all City of Raleigh IT security standards to ensure secure access, data protection, and system integrity.
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Attachment Preview
Request for Proposals #274- Digital Building Code Research
Title: Digital Building Code Research
Issue Date: March 27, 2026
Due Date: April 16, 2026, no later than 5:00 PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Planning and Development
Direct all inquiries concerning this RFP to:
Rotonda Young
Senior Fiscal Specialist
Email: Rotonda.Young@raleighnc.gov
(v.09/15/25)
Table of Contents
1. Introduction .............................................................................................. 2
1.1 Purpose ............................................................................................. 2
1.2 Background........................................................................................ 2
1.3 RFP Timeline ..................................................................................... 3
1.4 Pre-Proposal Conference .................................................................. 3
1.5 Proposal Question ............................................................................. 3
1.6 Proposal Submission Requirements & Contact Information .............. 4
1.7 Business Engagement & Opportunities ............................................. 5
1.8 Rights to Submitted Material .............................................................. 5
1.9 Communications ................................................................................ 6
1.10 Lobbying ............................................................................................ 6
1.11 Conflicts of Interest ............................................................................ 6
1.12 Proposer Expenses ........................................................................... 7
1.13 Proposer Acceptance ........................................................................ 7
2. Proposals ................................................................................................. 7
2.1 Request for Proposals Required Document Format .......................... 8
2.2 RFP Documents .............................................................................. 10
3. Proposal Evaluation .............................................................................. 10
3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10
3.2 Interview/Demonstration (Stage 2) .................................................. 11
3.3 Final Selection ................................................................................. 11
3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12
3.5 Contract Term…………………………………………………………….12
4. Scope of Services .................................................................................. 12
Appendix I – Proposal Cost Form ................................................................... 13
Appendix II – Proposer Questionnaire ........................................................... 14
Appendix III – Reference Questionnaire (Instructions) ................................. 15
Appendix III – Reference Questionnaire Form ............................................... 16
Appendix IV – Sample Contract ...................................................................... 18
INTRODUCTION
Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following services:
The City of Raleigh is seeking a qualified vendor to provide a digital building code
research platform that enables authorized users to access, search, and interact with
building codes and related regulatory materials used in plan reviews and inspection
activities. The selected vendor must demonstrate that the platform provides lawful
access to all building codes and regulatory materials and that all content is maintained,
updated, and compliant with applicable copyright and licensing requirements. The
platform must also comply with all City of Raleigh IT security standards to ensure secure
access, data protection, and system integrity.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the
North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
Contact Name
Email Address
Rotonda Young
Rotonda.young@raleighnc.gov
Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The
mild climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and
economic sustainability. The City conserves and protects our environmental resources
through best practice and cutting-edge conservation and stewardship, land use,
infrastructure and building technologies. The City welcomes growth and diversity through
policies and programs that will protect and enhance Raleigh’s existing neighborhoods,
natural amenities, history, and cultural and human resources for future generations. The
City leads to improve quality of life for neighborhoods and standard of living for all citizens.
The City works with universities, colleges, citizens, and local partners to promote new
technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry
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out the duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
The Planning and Development Department received one-time FY2026 funding to
support technological improvements for the Building Safety Division. The department is
seeking a digital platform that provides online access to building codes and regulatory
references used in plan reviews, inspections, and code compliance.
Currently, staff rely on printed code books and limited online tools, which can slow down
research and create inconsistencies in code interpretation. A digital platform will provide
searchable, up-to-date access to adopted codes, allowing staff to quickly locate relevant
sections, collaborate on review comments, and improve the efficiency and accuracy of
plan reviews.
The goal is to provide digital access to building codes and related resources for
approximately 50 users. The platform will allow staff to make plan reviews faster,
research easier, and code information more accessible.
Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The City of Raleigh reserves the right to modify and/or adjust the following schedule to
meet the needs of the service. All times shown are Eastern Time (EST):
RFP Process
Date and Time
RFP Date
March 27, 2026
Pre-Proposal Meeting/Site-Visit
(if required)
Deadline for Written Questions
City Response to Questions
(anticipated)
N/A
April 3, 2026
April 10, 2026
Proposal Due Date and Time
Evaluation Meeting
(anticipated)
Interviews
(if required)
Selection Announced
(tentative)
April 16, 2026 5:00 pm
May 1, 2026
N/A
May 8, 2026
Pre-Proposal Conference
If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance
by prospective proposers is strongly encouraged but is not mandatory. Prospective
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Proposers are encouraged to submit written questions in advance. Date, time, and
location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).
Proposal Questions
Requests for clarification and questions to this RFP must be
received by the City not later than the date shown above in the RFP
Timeline (Section 1.3) for the submittal of written inquires. The
firm’s failure to request clarification and submit questions by the
date in the RFP Timeline above shall be considered to constitute
the firm’s acceptance of all City’s terms and conditions and
requirements.
The City shall issue addenda reflecting questions and answers to
this RFP, if any, and shall be posted to North Carolina electronic
Vendor Portal (eVP). No information, instruction or advice provided
orally or informally by any City personnel, whether made in
response to a question or otherwise in connection with this RFP,
shall be considered authoritative or binding. Proposers can only
rely on written material contained in an Addendum to this RFP.
It is important that all Proposers submitting to this RFP periodically check eVP for
any Addenda. It is the Proposers responsibility to ensure that all addenda have
been reviewed and, if required signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
Contact Name
Rotonda Young
Email Address
rotonda.young@raleighnc.gov
Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 (PROPOSALS), and be
addressed and submitted as follows:
DELIVERED BY US POSTAL SERVICE
MAIL:
City of Raleigh
ATTN: Rotonda Yong
219 Fayetteville Street Suite 400
DELIVERED BY OTHER DEIVERY
SERVICES:
City of Raleigh
ATTN: Rotonda Young
219 Fayetteville Street Suite 300
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