One New Digital Multi-Function Monochrome Copier
| Location: | New Hampshire |
|---|---|
| Posted: | Mar 25, 2026 |
| Due: | Apr 7, 2026 |
| Agency: | Town of Merrimack, NH |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
One New Digital Multi-Function Monochrome Copier for the Assessing Department, due Tuesday, April 7, 2026 at 2PM.
Attachment Preview
Town of Merrimack
New Hampshire
6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov
March 18, 2026
REQUEST FOR BID
DIGITAL MULTI-FUNCTION MONOCHROME COPIER
Bids will be received by the Town of Merrimack until 2:00 PM (local time) on Tuesday, April 7,
2026 to supply and deliver one (1) new digital multi-function monochrome copier for the Town
of Merrimack Assessing Department, in accordance with the enclosed detailed bid specifications
and following conditions.
The proposed copier shall be a Konica Minolta Bizhub 301i copier/printer/scanner or equivalent.
The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and
federal taxes not applicable to municipalities. The bid price shall include shipping and handling
fees and to be quoted F.O.B., Assessing Department, 6 Baboosic Lake Rd., Merrimack, NH
03054. Indicate on the Bid Form the manufacturer and model number of the proposed copier,
and submit complete descriptive literature with each bid. Time required for delivery shall be
indicated on the Bid Form.
A bidder may submit more than one bid. However, each proposed machine should be submitted
on one Bid Form, and all proposed digital multi-function monochrome printer shall include
copying, scanning and printing functions. For example, if you do not have a 30-b&w ppm copier,
you may want to submit bids on both a 28-b&w ppm and a 36-b&w ppm copier that otherwise
satisfies our copier specifications. The Town is interested in the best combination of cost, speed,
durability, and functionality.
The Town will purchase with the copier a one-year maintenance contract, which shall: provide
on-site labor, parts, and all related supplies (toner, developer, etc.) except paper and staples;
commence immediately upon delivery; and be based on 10,000 black and white copies during
the contract period. The cost of the proposed maintenance contracts shall be indicated separately
on the same Bid Form. If possible, indicate the applicable costs should the Town renew the
maintenance contracts for a second or third year.
Our award will be based on copier and maintenance cost and on the Town's evaluation of the
proposed copiers and the bidder's maintenance service, which may include demonstrations and
discussions with current users. Therefore, bidders shall identify on the Bid Form two customers,
who are currently using digital multifunction copiers of the same manufacture as proposed, and
two customers to whom maintenance service has been provided for at least three years.
The Town reserves the right to reject any or all bids, to waive irregularities in the bids, and to
accept the bid which best serves the interest of the Town.
TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________
6 Baboosic Lake Road
Tel: 603-424-7075
Merrimack, NH 03054
Fax: 603-424-0516
Bids marked clearly “Digital Multi-Function Monochrome Copier”, shall include the bid form
furnished, and be returned to the Town of Merrimack Finance Department, 6 Baboosic Lake Rd,
Merrimack, NH 03054 by the time specified above when they will be read aloud.
It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the
date and time specified.
The Town of Merrimack’s Purchasing Policy is available on the Town’s website:
http://www.merrimacknh.gov/town/departments/finance/bid_opportunities, a copy may be
obtained by contacting the Purchasing Agent.
Seal bids must be submitted to the Town of Merrimack Finance Department at (603) 424-7075 by
the date and time specified above. For additional information please contact Sandra Song,
Purchasing Agent, at ssong@merrimacknh.gov or (603) 424-7075.
2
TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________
6 Baboosic Lake Road
Tel: 603-424-7075
Merrimack, NH 03054
Fax: 603-424-0516
Bid Specifications
DIGITAL MULTI-FUNCTION MONOCHROME COPIER
The proposed copier shall be a Konica Minolta Bizhub 301i or equivalent copier/printer/scanner
and shall provide:
Equipment Features:
• Speed: up to 30 ppm b & w
• 2 Universal Trays, 500 sheets for each, 5 ½” X 8 ½-11" X 17"
• 150-sheet bypass
• Memory: 8GB with 250GB SSD (Standard)
• Interface: 10/100/1,000-Base-T Ethernet; USB 2.0
• Automatic document feeder with 100 originals; Dual scan ADF
• 5 ½” X 8 ½-11" X 17" original and copy capability
• Resolution: 1,800 (equivalent) x 600 dpi; 1200x1200 dpi for printer, 600 x 600 dpi for
scanner and copier.
• Automatic duplex
• Connected to network for:
o Scan/print/copy functions
o Scan-to-eMail
o Scan to FTP
o Scan to SMB (scan to Desktop – network shared folders)
• Network protocol: TCP/IP; SMB; LPD; IPP; SNMP; HTTP(S); APPLETALK; Bonjour.
• Power Consumption: 110-120V/50/60Hz; Less than 1.5kW
• Cabinet Stand or copier desk
Trade-in (Optional):
One (1) Konica Minolta 223, with 116,509 mono as of 03/20/2026, SER# A1UG011015961. The
machine has been in service since July 2015.
Will be offered for trade-in allowance and can be viewed at Town Hall East Wing, located at 6
Baboosic Lake Rd, Merrimack, NH 03054. Please contact Tracy Doherty at (603) 424-5136 for
arrangements to see this copier. The operation hours is 8:30AM to 4:30PM, from Monday to
Friday except for observed holidays.
3
TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________
6 Baboosic Lake Road
Tel: 603-424-7075
Merrimack, NH 03054
Fax: 603-424-0516
Bid Form
Digital Multi-Function Monochrome Copier
Due by 2:30 PM on Tuesday, April 7, 2026
One (1) Digital Multi-function Monochrome Copier,
According to the Town’s bid specifications, delivered
Make: __________________________________________
Model: _________________________________________
Trade-in (Optional): (1) one Konica Minolta 223, Ser#A1UG011015961
$____________*
($____________)
Maintenance agreement for copier:
10,000 B&W
Year 1
$_________
Year 2 (optional) $_________
Year 3 (optional) $_________
Total bid with Trade-in: $____________ *
* including delivery, installation and training
excess B&W
$_________
$_________
$_________
The proposed copier will be delivered and installed within ______ calendar days after receipt of
the Town’s related purchase order.
The above bid is provided in accordance with the Town’s bid invitation dated March 18, 2026
except as indicated below.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Bidder: _________________________________________________________________
Street Address: ___________________________________________________________
City, State, Zip Code: ______________________________________________________
Phone No: ___________________________ Fax No: ____________________________
Authorized Signature: _____________________________________________________
Printed Name: __________________________________Date: _____________________
E-Mail address: __________________________________________________________
4
TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________
6 Baboosic Lake Road
Tel: 603-424-7075
Merrimack, NH 03054
Fax: 603-424-0516
List of References
List two (2) awards with whom you have performed similar services during the past three (3)
years. The Town may contact the Bidder’s reference at any time during evaluation.
Bidder: ______________________________________________________________________
Reference No.1 Information:
Company Name: _________________________________________________________
Contact Person Name: ______________________ Title: _________________________
Telephone No: ___________________ Email Address: __________________________
Description of services provided: ____________________________________________
_______________________________________________________________________
Reference No.2 Information:
Company Name: _________________________________________________________
Contact Person Name: ______________________ Title: _________________________
Telephone No: ___________________ Email Address: __________________________
Description of services provided: ____________________________________________
_______________________________________________________________________
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.