Request for Proposal San Mateo Medical Center Signage Refresh Project

DOCUMENT 00 11 16
NOTICE TO CONTRACTORS
NOTICE IS HEREBY GIVEN that the Board of Supervisors of the County of San Mateo, State of California, will receive sealed bids for the following construction contract:
SIGNAGE REFRESH PROJECT NO. PDP04
SAN MATEO MEDICAL CENTER
SAN MATEO, CA 44403

Bids shall be received in accordance with the Contract Documents. The Contract Documents may be examined and/or downloaded on OPENGOV: https://procurement.opengov.com/portal/smcgov/projects/167470

A Mandatory Pre-Bid Conference followed by a Project Site Visit/Job Walk is scheduled for May 14th 2025 2:00 PM (Pacific Time). The mandatory pre-bid conference will meet at San Mateo Medical Center, outside the main entrance, 222 West 39th Avenue, San Mateo CA 94403. Due to the nature of this hospital project, it is mandatory for interested contractors to attend the pre-bid conference and visit the project site to become familiar with project. Bids will not be accepted from any prime contractor not present at the mandatory pre-bid conference as evidenced on the attendance roster.

Please review the Project Plans & Specifications in advance of the Mandatory Pre-Bid Conference and Project Site Visit.

Contractors are expected to provide Personal Protective Equipment (PPE) for their personnel, as published by Order No. c19-5c (Revised) of the Health Officer of the County of San Mateo. The entire Order shall be followed by all who live and visit San Mateo County. Contractors shall comply with ALL applicable federal, state, and local health orders and ordinances and are required to continue to check for updates to such orders and ordinances.

Questions regarding this project should be directed to the Authorized Contact Person:

Scott Gurley, Project Manager
Project Development Unit
500 County Center 5th floor,
Redwood City CA 94063-1665
Phone: 480 390 8918
C_sgurley@smcgov.org

Bids shall be submitted using forms furnished and bound in the Project Manual of the Construction Documents and in accordance with the Instructions to Bidders Document 00 21 13 and shall be accompanied by a Bid Bond.

Bids shall be sealed and filed with the Project Development unit at 500 County Center 5th floor Redwood City CA 94063 and filed Bids shall receive the Clerk’s timestamp before May 23rd, 2025 2:30 (Pacific Time). All sealed bids officially received and filed with the Project Development Unit will be opened at 500 County Center Floor 5 Redwood City CA 94063 at the Project Development Unit or at another location as designated by County.

The Project Development Unit of San Mateo, State of California, reserves the right to reject any and all bids, alternate bids, or unit prices and waive any irregularities in any bid received.

No bidder may withdraw his bid for a period of ninety (90) days after the date set for the opening thereof.

Prospective bidders must be fully qualified, licensed, certified, and insured to perform the Work requested for the Project. All work performed must meet all current applicable laws and regulations.

Pursuant to Labor Code Sections 1770, et seq., the Director of the Department of Industrial Relations has determined the general prevailing rate of wages in the County of San Mateo for each craft, classification, or type of workman needed to execute the contract. The prevailing rates so determined are based on an 8-hour day, 40-hour week, except as otherwise noted. Existing agreements between the Building Trades and the Construction Industry groups relative to overtime, holidays and other special provisions shall be recognized. It shall be mandatory upon the Contractor and upon any subcontractors under him, to pay not less than the said specific rates to all laborers, workmen or mechanics employed by them in the execution of this contract.

Pursuant to State Senate Bill SB 854 (Stat. 2014, Ch. 28), effective January 1, 2015:
(1) No Contractor or Subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)).
(2) No Contractor or Subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
(3) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All Contractors and Subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

Contractor and its subcontractor(s) agree to pay not less than prevailing rates of wages and be responsible for compliance with all the provisions of the California Labor Code, Article 2-Wages, Chapter 1, Part 7, Division 2, section 1770 et seq and section 1810 et seq. A copy of the prevailing wage scale established by the Department of Industrial Relations is on file in the office of the Director of Public Works, and available at www.dir.ca.gov/DLSR or by phone at 415-703-4774. California Labor Code section 1776(a) requires each contractor and subcontractor keep accurate payroll records of trades’ workers on all public works projects and to submit copies of certified payroll records upon request.

A bid security bond will be required for the faithful performance of the contract in amount of not less than one hundred percent (100%) of the amount of the bid. See Document 00 61 16 Bid Bond.

A payment bond and performance bond will be required pursuant to California Public Contract Code Section 7103 and Section 10221 if a contractor is awarded a contract.

The Work to be performed consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required, as well as any other items and details not mentioned above but required by the Contract Documents and as directed by the Director of Public Works.

The Signage Refresh Project consists of:
Design review process, of documents provided by Engineer(s) and Architect(s) of record, submittal process with HCAI compliant signage, demo of existing signage to be replaced, wall/ceiling patching/painting at removed signage locations, fabrication and installation of new signage refresh package per approved submittals from design team and all required Authority Having Jurisdictions (including signage demo plan and any required temp signage)with structural and electrical attachments as indicated. All work in existing buildings with ongoing hospital operations must be fully coordinated with facility staff and approved daily. Reference 01 35 13.19 Special Project Procedures for San Mateo Medical Center Facility. This project requires Contractor to have experience working in an occupied hospital / healthcare facility on Office of Statewide Health Planning and Development (OSHPD) general acute-care hospital OSHPD-1 projects. See Document 00 21 13 Instructions to Bidders.

Project completion 200 calendar days after the Contract Award Date as defined in the Contract Documents.

Liquidated Damages are $250.00 per calendar day and shall be based on the Contract Time. Pursuant to California Government Code Section 53069.85, Owner may withhold Liquidated Damages from payments to the Contractor as such damages accrue, or, at Owner’s discretion, withhold Liquidated Damages from any payments due or that become due pursuant to the Contract, including Retention and final payment.