RFI Secured Education Apps Management Platform for Corrections
| Location: | Ohio |
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| Posted: | Feb 5, 2026 |
| Due: | Feb 26, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036568 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036568 |
| Solicitation Name: | RFI Secured Education Apps Management Platform for Corrections |
| Original Begin Date: | 2/5/2026 11:47:51 AM |
| Begin Date: | 2/5/2026 11:47:51 AM |
| End Date: | 2/26/2026 5:00:00 PM |
| Inquiry End Date: | 2/17/2026 12:15:00 PM |
| Commodity: | Management information systems MIS |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DRC100000 OPERATION SUPPORT CENTER DRCFRA |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Information (RFI) (Simple & Single) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036568
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Solicitation Name
RFI Secured Education Apps Management Platform for Corrections
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RFx Type
Request for Information (RFI) (Simple & Single)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/5/2026 11:47:51 AM (ET)
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Amendment?
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End Date
2/26/2026 5:00:00 PM (ET)
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Inquiry End Date
2/17/2026 12:15:00 PM
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Summary
The Ohio Department of Rehabilitation and Correction (DRC) issuing this Request for Information (RFI) to gather information from qualified vendors regarding a
Secured Digital App(s) management information system for educational needs specifically designed for corrections (Prisons). Such as
Nucleos AchieveDPX or something comparable made for corrections (prisons). Solutions with existing relationships to specific education product/service providers is ideal, but with the security to so Single-Sign on for all applications for participants that do not have email access, as a way to sign in and verify user.
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Predecessor Contract
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Process
To participate or submit an inquiry for this RFI, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal. The objective for this Request for Information (RFI) is to gather information from qualified vendors for secure digital platforms designed for correctional facilities. The information will help DRC understand solution capabilities, implementation approaches, security posture, and cost structures to inform a potential future competitive procurement
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Ship To
P003086 DRC OSC 1800 Harmon Ave Columbus
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1 Record(s)
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0 Record(s)
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Solicitation Documents
4 Record(s)
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Attachment Preview
REQUEST FOR INFORMATION (RFI)
SRC0000036568
Secure Education Apps Management Platform for Corrections
Ohio Central School System (OCSS)
Information and comment submissions pursuant to this RFI must be submitted via OhioBuys.
**All Responses Must Adhere to OhioBuys Dates**
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform
for Supplier partners to engage in procurement activities with the State of Ohio. For additional
information on submitting proposals see the “Viewing and Responding to Solicitations” Learner Guide
or the “Viewing and Responding to Solicitations” Supplier Training Video linked below.
Learner Guide:
https://procure.ohio.gov/about/03_supplier-training/03_supplier-training
Viewing and Responding to Solicitations:
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES
Offerors may make inquiries regarding this RFI any time during the inquiry period listed in the
Calendar of Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation,
open the Inquiry tab and submit their inquiry.
Offerors will not receive a personalized e-mail response to their question, nor will they receive
notification when the question has been answered.
Operation Support Center
P.O. Box 430
Columbus, Ohio 43216 U.S.A.
drc.ohio.gov
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
1
Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the
Solicitation Overview and navigating to the inquiries section of that page. ODRC will try to respond
to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ODRC will not
respond to any inquiries received after 8:00 a.m. on the inquiry end date.
During the performance of the Work, a State representative (the “Agency Project Representative”) will
represent the Agency and will be the primary contact for matters relating to the Work. The Agency
Project Representative will be designated at the Contract award.
BACKGROUND
The Ohio Department of Rehabilitation and Correction (ODRC) was established under House Bill
494. Its responsibilities are defined in ORC 5120. ODRC is the largest agency in the State of Ohio
with operations throughout the State and is the fifth largest prison system in the nation, consisting of
twenty-five (25) state-administered adult correctional institutions and three (3) privately-operated
institutions. The current ODRC population is approximately 45,500. The institutions vary in level of
security and include corrections reception centers, correctional camps, and pre-release centers. The
mission of ODRC is to reduce recidivism among those we touch. The values of the agency are aligned
to support the mission of the agency. The values of the agency are as follows: (1) Take care of our
staff; they will transform our offenders (2) One team-one purpose (3) Civility towards all and (4) Hope
is job one.
SUMMARY
The Ohio Department of Rehabilitation and Correction (DRC) is issuing this Request for Information
(RFI) to gather information from qualified vendors regarding Nucleos-Achieve DXP or comparable
secure digital platforms designed for correctional facilities. The information collected will help DRC
understand solution capabilities, implementation approaches, security posture, and cost structures to
inform a potential future competitive procurement.
PROJECT OBJECTIVES
DRC’s vision is to reduce crime in Ohio, and its mission is to reduce recidivism among those they
touch. In alignment with this vision and mission, the objectives of this RFI are to:
• Understand available solutions for secure educational content delivery in correctional settings,
including tablet-based, Chromebooks, apple devices and lab-based deployments.
• Assess vendor capabilities, experience, and outcomes in correctional and workforce
environments, including measurable impacts on education, training, and workforce readiness.
• Identify potential implementation strategies, technical architecture, and associated non-binding
cost models suitable for statewide or phased deployment.
INFORMATION REQUESTED
Vendors are requested to provide concise written responses to the items below, along with any relevant
diagrams or appendices:
Operation Support Center
P.O. Box 430
Columbus, Ohio 43216 U.S.A.
drc.ohio.gov
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
2
A. Platform overview and core features
• iOS platforms such as Chromebooks and Apple devices (iPhone, iPads, iMac, MacBook) –
• Windows devices: PCs and Thin Clients, including ViaPath Tablets.
• SSO capabilities, specifically for Google Workspace (IDP).
• Include mobile device support, note that DRC uses laptops and PCs in addition to tablets
(Chromebooks and Apple devices).
• Active Directory Integration must be supported.
• ADA features for accessibility.
• Explain how the platform supports monitoring student use, including recordings (pictures or
face recognition), hours and days of use.
• Describe secure printing capabilities for sites such as Encyclopedia, CANVAS, Blackboard,
and Google Workspace for students.
• List any free content included with the package(s), if applicable.
• Provide a list of partnering providers your platform integrates with.
• Confirm if you have established relationships with the following core providers: Pearson VUE
(GED testing), GED Ready, K12 Management, Aztec, Reading Horizons, ACT WorkKeys,
Autodesk, Khan Academy, Blackboard (LMS), CANVAS (LMS), Brightspace (LMS),
CareerScope, CareerSafe, Amatrol (LMS), CASAS, Encyclopedia, Overdrive, JSTOR,
Essential Ed, Google Workspace, Apple, iCEV, LEXIS NEXIS, Moodle, NCCERConnect,
PHET, ServSafe, TABE, Typing Club, FAFSA, RiseUp, Workbay, WebXam, Money Smart,
OhioMeansJobs, DESMOS Calculator (graphing calculator), MSSC Training, The Supreme
Court of Ohio Attorney Directory.
1. Description of the platform (e.g., Nucleos-Achieve DXP), its primary use cases in
corrections, and high-level architecture.
2. Core features such as secure content delivery, LMS, learner records, assessment tools,
reporting/analytics, integration with existing educational content providers, and
offline/online operation modes as applicable.
B. Security, compliance, and controls
1. Description of security architecture, including data encryption in transit and at rest, identity
and access management, and logging/monitoring capabilities.
2. Description of how the solution supports compliance with relevant standards and policies
(e.g., CJIS expectations where applicable, NIST-aligned controls, MFA support, auditing),
including any third-party assessments or certifications.
Description of controls to prevent unauthorized communication, limit internet exposure,
and restrict access to only approved educational and rehabilitative content in correctional
environments.
C. Deployment models and scalability
1. Supported deployment models (e.g., on-premises, cloud, hybrid) and how each model
addresses security and connectivity constraints typical in secure facilities.
Operation Support Center
P.O. Box 430
Columbus, Ohio 43216 U.S.A.
drc.ohio.gov
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
3
2. End-user device options (e.g., secure Chromebook, apple devices, tablets, PCs, computer
labs, shared kiosks), and how the platform manages devices and user access within housing
units, classrooms, and workforce centers.
3. Scalability considerations, including ability to support multiple institutions, thousands of
concurrent users, and phased rollouts across a statewide system.
D. Training, implementation, and support
1. Proposed approach to implementation, including discovery, configuration, integrations
(e.g., existing LMS, student information systems, offender management systems), pilot
phases, and production rollout.
2. Training offerings for facility staff, educators, and administrators (e.g., initial training,
ongoing professional development, online resources, train-the-trainer programs).
3. Support model, including hours of operation, SLAs, escalation paths, and access to
technical and customer success resources.
E. Estimated pricing structures (non-binding)
1. High-level, non-binding pricing models (e.g., per-seat, per-facility, per-device, tiered by
usage or content) and any typical one-time implementation or integration fees.
2. Description of any included or optional content catalogs, certifications, or third-party
curricula, and how these are priced (bundled vs. add-on).
3. Any available information about total cost of ownership considerations, such as device
lifecycle, support costs, seat and/or site licenses and training costs over time.
F. Experience, outcomes, and references
1. Relevant experience delivering digital education or workforce development solutions in
jails, prisons, or community corrections, including years in market and number/type of
correctional partners.
2. Case studies or summaries of similar implementations, including program goals (e.g., tablet
programs, workforce education), populations served, and reported outcomes such as
engagement, credential attainment, or recidivism-related metrics where available.
3. Customer references (jurisdiction and facility type) that may be contacted by DRC for
further information at a later stage.
G. Scope of information and agency commitments
This RFI is issued solely for information and planning purposes and does not constitute a
solicitation, offer, or commitment by DRC to purchase any products or services. No contract will
be awarded directly as a result of this RFI, and DRC will not reimburse any costs incurred in
preparing responses. Responses will be used to help DRC evaluate available market options and
may inform the development of a future competitive solicitation (e.g., RFP) if DRC chooses to
proceed.
DRC agrees to:
• Treat submitted information as confidential to the extent permitted by Ohio law and
applicable public records requirements.
Operation Support Center
P.O. Box 430
Columbus, Ohio 43216 U.S.A.
drc.ohio.gov
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
4
• Use vendor responses solely for internal planning, budgeting, and requirements definition
purposes.
H. Response Format
Each respondent’s response should include a cover letter identifying the submitting organization
and the organization’s point of contact in PDF format.
1. The cover letter should be in form of a standard business letter and contain the following:
a. A statement regarding the principal place of business.
b. A list of the people who prepared the response, including their titles.
c. The name, phone number, e-mail address and mailing address of a contact person
who has authority to answer questions regarding the response.
2. Executive summary (maximum 2 pages) highlighting how the platform supports
correctional education, secure delivery, and workforce outcomes. Response to RFI
Requirements, in order of appearance in RFI document.
3. Responses to the “Information requested” sections above, clearly labeled.
4. Optional appendices containing diagrams, marketing collateral, or additional case studies.
Operation Support Center
P.O. Box 430
Columbus, Ohio 43216 U.S.A.
drc.ohio.gov
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
5
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