2027 Paper Supply IFB 2 documents

Location:	Massachusetts
Posted:	Mar 30, 2026
Due:	Apr 14, 2026
Agency:	Southeastern Regional Services Group
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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SERSG Paper IFB

FY27

Southeastern Regional Services Group

Bids Due 10:00 AM

Tuesday, April 14, 2026

Invitation for Bids

for Paper

for the period

July 1, 2026 - June 30, 2027

Michael Kelly, Procurement Officer

SERSG@townofsharon.org

www.sersg.org

90 S. Main Street Sharon, MA 02067 781-784-1543

SERSG Paper IFB

Contents

FY27

LEGAL NOTICE ..................................................................................................................... 3

INSTRUCTIONS TO BIDDERS ................................................................................................ 4

QUANTITY ESTIMATES ......................................................................................................... 7

DELIVERY POINTS IN TOWN/CITY ........................................................................................ 9

APPENDIX A: BID QUOTE SHEET ....................................................................................... 33

APPENDIX B: MUNICIPAL REFERENCES............................................................................. 35

APPENDIX C: AFFIDAVIT FOR NON-CORPORATE BIDDER.................................................. 36

APPENDIX D: AFFIDAVIT OF CLERK OF CORPORATE BIDDER ............................................ 37

APPENDIX E: CERTIFICATION OF NON-COLLUSION .......................................................... 38

ATTACHMENT 1: FORM OF CONTRACT ............................................................................. 39

SERSG Paper IFB

FY27

LEGAL NOTICE

The Southeastern Regional Services Group (SERSG) invites bids for printer, computer,

and copier paper for the Cities of Brockton and Taunton and the Towns of Abington,

Bellingham, Bridgewater, Canton, Dighton, East Bridgewater, Easton, Foxborough,

Hanson, Lakeville, Mansfield, Medfield, Middleborough, Milton, Norfolk, North

Attleborough, Norton, Raynham, Sharon, Somerset, Stoughton, Swansea, West

Bridgewater and Wrentham as well as for the Southeastern Regional Services Group for a

one-year period commencing July 1, 2026.

The bid package will be available 12:00PM Monday March 30, 2026 and may be

requested from Procurement Officer Michael Kelly at SERSG@townofsharon.org. The

bid package will be emailed.

Sealed bids will be received until 10:00 AM Tuesday, April 14, 2026 at Sharon Town

Hall 90 South Main Street Sharon, MA 02067. The SERSG Board of Directors will

evaluate the bids and reserves the right to waive any informality or reject any or all bids.

Individual contracts between the vendor and each participating municipality will be

awarded to that responsible and responsive bidder who offers the lowest overall price

package for paper supplies. The Awarding Authority will be the Select Board/Board of

Selectmen, Town Administrator/Manager, Mayor, or Chief Procurement Officer of each

city or town.

SERSG Paper IFB

FY27

INSTRUCTIONS TO BIDDERS

The Southeastern Regional Services Group (SERSG) invites bids for printer, computer,

and copier paper for the Cities of Brockton and Taunton and the Towns of Abington,

Bellingham, Bridgewater, Canton, Dighton, East Bridgewater, Easton, Foxborough,

Hanson, Lakeville, Mansfield, Medfield, Middleborough, Milton, Norfolk, North

Attleborough, Norton, Raynham, Sharon, Somerset, Stoughton, Swansea, West

Bridgewater and Wrentham as well as for the Southeastern Regional Services Group for a

one-year period commencing July 1, 2026. A list of Paper items being procured is at

https://sersg.org/bids/.

All bidding shall be in strict accordance with the requirements of M.G.L. Chapter 30B.

Work to be performed under the contract to be awarded shall comply with Executive

Order 227 that sets forth the Commonwealth’s non-discrimination and equal opportunity

policy and the Commonwealth’s civil rights laws and regulations.

Quantities and Deliveries

The quantities of computer and copier paper needed by the municipalities are estimated

as shown in this IFB. Such quantities are given solely for the purpose of bid comparison.

The Cities and Towns reserve the right to increase or decrease actual quantities ordered in

accordance with the City or Town’s needs during the contract period. The Contractor

will be responsible for providing the paper as it is ordered by the City or Town during the

contract period. Bid prices must include desktop delivery to the destinations listed.

There is a minimum delivery of one (1) carton. The bid prices quoted must be the same

for all municipalities listed. Taxes should not be included in bid prices because

municipalities are tax-exempt. SERSG Service Corp. is not exempt from Sales Tax and

should be billed accordingly. Deliveries of items must be made within two working days

of the receipt of the order.

Inquiries

Inquiries concerning this procurement prior to bid opening shall be made in writing to the

Procurement Officer Michael Kelly by email to SERSG@townofsharon.org. The deadline

for questions is Friday, April 10, 2026 at 12:00 noon. After the deadline, bidders will

have to use the existing information to develop their best bid.

Addenda

Addenda will be issued by e-mail to all known bid recipients so please assure you check

your email throughout the availability of the bid. No addenda will be issued after three

(3) work days prior to the date of bid opening, except an addendum, which withdraws or

otherwise postpones the date of the bid opening. Amendments to this procurement,

should there be any, must be acknowledged on the Bid Quotation Sheet or the bid will be

held to be non-responsive.

Bids to be held Open Sixty (60) Days

The Southeastern Regional Services Group may hold bids for a period of sixty (60) days

from the date of the opening of bids for the purpose of reviewing the bids and

investigating the qualifications of the bidders prior to awarding the contract. Bidders

SERSG Paper IFB

FY27

may not withdraw their bids during this period.

Requirements of the Bid

A complete bid will consist of all the following completed and originally signed

documents and certifications:

 Appendix A (signed Bid Quotation Form)

 Appendix B (References)

 Appendix C or D as appropriate

 Appendix E (Non-Collusion certificate)

 Acknowledgement of any and all Addenda issued

Bid Opening

Sealed bids with the bidder’s name and “FY27 Paper bid” will be received until 10:00

AM by the Sharon Town Clerk office clock on Tuesday, April 14, 2026 at the Sharon

Town Hall 90 South Main Street Sharon, MA 02067. Faxed or emailed bids will not be

accepted. Late bids, or those with photocopied signatures, will not be considered. Bids

will be opened and read aloud in the 2nd floor conference room at Sharon Town Hall. All

interested parties may attend. A Bid Tally will be available within 5 business days after

opening.

Late bids will not be considered. Bids delivered to the wrong address or office will be

considered late. The clock in the Sharon Town Clerks Office will be definitive.

Bidders may amend, modify or withdraw their bids if such amendment, modification or

withdrawal is sent in a sealed envelope that contains the bidder’s name and is marked

“Amendment, Modification or Withdrawal of SERSG Paper Supply Bid for FY27”,

and is received at the Sharon Town Hall Office by 10:00AM on April 14, 2026. No late

amendments, modifications or withdrawals will be considered.

Awarding Authority

The Awarding Authority will be the Mayor, Select Board/Board of Selectmen, Town

Manager, Town Administrator or Chief Procurement Officer of each city or town

participating in this procurement. The SERSG Board of Directors representing the

municipalities participating in this procurement will receive and evaluate bids to

determine responsiveness of the bids, the responsibility of the bidder and the lowest

price. The SERSG Directors will then recommend to the Awarding Authorities that a

contract be awarded to the lowest responsible and responsive bidder. This procurement is

governed by the provisions of Chapter 30B. The SERSG Directors reserve the right to

waive any informality in a bid or reject any or all bids.

Determination of the Lowest Bid Price

The bidder offering the lowest grand total of prices for all the paper supplies listed on

Appendix A (virgin and recycled paper) will be recommended for contract award. The

estimated quantity will be multiplied by the bid price for each sub item to compute a total

bid price for that sub-item. Then all of the sub-items will be totaled to compute the

Grand Total for that bidder. Each bidder’s Grand Total will then be compared to the

other Grand Totals. The bidder submitting the lowest Grand Total will be considered the

bidder submitting the lowest bid. Bidders must enter a unit bid price for each item both

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2027 Paper Supply IFB 2 documents

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