6515--Reviewed and Ready-GreenhomesAccutech_FY25 (VA-25-00008333)

Active

Contract Opportunity

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of Other than Small Businesses and/or Small Businesses, including VIP-Verified Veteran-Owned Small Business (VOSB) or Service-Disabled Veteran-Owned Small Business (SDVOSB) prospective contractors relative to the North American Industry Classification System (NAICS) Code 339112.

This sources sought notice is to determine interest and capability of authorized vendors able to fulfill the following requirement:
GREEN HOME B128 FREEDOM - WANDER PREVENTION SYSTEM Pricing shown is for the supply and installation of the equipment required to provide a complete Accutech LS2400 Series Wander Prevention Systems for three (3) doors within the Green Home B128 Freedom. Required 120vac service is not included an must be provided by Others. NOTE: Customer to coordinate with their Fire Alarm Vendor to facilitate integration with new Accutech system. QTY:1

GREEN HOME B129 LIBERTY - WANDER PREVENTION SYSTEM Pricing shown is for the supply and installation of the equipment required to provide a complete Accutech LS2400 Series Wander Prevention Systems for three (3) doors within the Green Home B129 Liberty. Required 120vac service is not included an must be provided by Others. NOTE: Customer to coordinate with their Fire Alarm Vendor to facilitate integration with new Accutech system. QTY:1

GREEN HOME B130 HONOR - WANDER PREVENTION SYSTEM Pricing shown is for the supply and installation of the equipment required to provide a complete Accutech LS2400 Series Wander Prevention Systems for four (4) doors within the Green Home B130 Honor. Required 120vac service is not included an must be provided by Others. NOTE: Customer to coordinate with their Fire Alarm Vendor to facilitate integration with new Accutech system. QTY:1

GREEN HOME B131 VALOR - WANDER PREVENTION SYSTEM Pricing shown is for the supply and installation of the equipment required to provide a complete Accutech LS2400 Series Wander Prevention Systems for four (4) doors within the Green Home B131 Valor. Required 120vac service is not included an must be provided by Others. NOTE: Customer to coordinate with their Fire Alarm Vendor to facilitate integration with new Accutech system. QTY:1

GREEN HOME B132 INDEPENDENCE - WANDER PREVENTION SYSTEM Pricing shown is for the supply and installation of the equipment required to provide a complete Accutech LS2400 Series Wander Prevention Systems for four (4) doors within the Green Home B132 Independence. Required 120vac service is not included an must be provided by Others. NOTE: Customer to coordinate with their Fire Alarm Vendor to facilitate integration with new Accutech system. QTY:1

GREEN HOME B133 COURAGE - WANDER PREVENTION SYSTEM Pricing shown is for the supply and installation of the equipment required to provide a complete Accutech LS2400 Series Wander Prevention Systems for four (4) doors within the Green Home B133 Courage. Required 120vac service is not included an must be provided by Others. NOTE: Customer to coordinate with their Fire Alarm Vendor to facilitate integration with new Accutech system. QTY:1

1.BACKGROUND
The VA Illiana Health Care System located in Danville IL is looking to procure an update to the Accutech Wander Guard System.
2.SCOPE
Contractor shall provide install and warranty services for the new system. The install will include installation of all required equipment and full coverage warranty for a period of 1 year after completion.

Services include:

Install of all control stations, receivers, antennae, and keypads.
Verify full functionality after completion.
3. CONFORMANCE STANDARDS
All services provided under this contract shall be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA) and Original Equipment Manufacturer standards and specifications.
4. HOURS OF WORK
Hours of work for preventative maintenance and emergency repairs are defined as Monday through Friday from 8am to 5pm, excluding Federal holidays or as otherwise arranged with the Contracting Officer's Technical Representative (COR) or his/her designee.
The 10 holidays observed by the Federal Government are: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.
Work performed outside of normal working hours of coverage at the request of the Contracting Officer (CO) or COR shall be billed separately.
5. EMERGENCY REPAIR SERVICE
Service shall consist of maintaining the equipment in accordance with the Conformance Standards Section. Warranty repair service shall consist of replacing non-consumable parts, calibration, adjusting and maintaining the equipment, except those services necessitated by accident, fire or abuse.

The COR and CO have the authority to approve/request a service call from the Contractor.

6. PARTS
The Contractor shall furnish all warranty covered, non-consumable, parts as necessary to maintain the equipment, covered by this contract, in accordance with the Conformance Standards Section. The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer or equal thereto). All parts supplied shall be of current manufacture and have full compatibility with existing equipment. Documentation of intended parts source(s) shall be provided to the Contracting Officer upon request.
7. DOCUMENT ATION/REPORTS
The Contractor shall submit a legal field service report, which shall include detailed specifications of the preventative maintenance inspection or emergency repair services performed, including replaced parts and estimated prices required
for the service call. NOTE: Any additional charges to be claimed shall be approved by the COR before service was performed.
8. REPORTING REQUIREMENTS
The Contractor shall be required to report to the VA Police Service (Bldg. 102) to log in during normal working hours as well as after normal working hours. This check-in is mandatory. VA Police Service will issue a badge that will expire after 12 hours. The Contractor is now cleared to report to the Biomedical Engineering Service, Building 102, Room 108F to log in during normal working hours. This check-in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report. The Contractor shall return to the same service and building to submit the field service report to the COR for signature during normal working hours, or leave the service ticket at the Police Service after hours.
9. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT
The Contractor's staff shall include a "fully qualified" Field Service Representative assigned to this area and a "fully qualified" Field Service Representative who shall serve as the backup.
"Fully qualified" is based upon training and on experience in the field. For training, the Field Service Representatives shall have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the Field Service Engineers shall have a minimum of one (1) year of experience providing preventative maintenance and emergency repair services on the same make and model of equipment covered under this contract.
Contractor shall take all necessary precautions to protect persons and property from damage during performance of this contract. Contractor shall be responsible for any injury to himself or his employees, or others, as well as for any damage to personal property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Illinois.
10. TEST EQUIPMENT
Upon request of the COR or CO, the Contractor shall provide a copy of the current Calibration Certification of all test equipment, which is to be used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards.
11. SAFETY REQUIREMENTS
In the performance of this contract, the Contractor shall take such safety precautions as the CO may determine to be reasonably necessary to protect the lives and health of occupants of the building. The CO shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work and hold the Contractor in default.
12. PERFORMANCE REQUIREMENTS
Documentation/Reports

The Contractor is solely responsible for providing Service and Preventative Maintenance Inspection reports, as defined in the Documentation/Reports Section. Failure to provide the COR with service reports may result in an unacceptable performance evaluation for that quarter. Leaving service reports with a person in the vicinity of the equipment may be performed in addition to the previous stated requirement, but is not to be used as a substitute.
Emergency Repair On-Site Physical Response Time

The FSE shall commence work as stated in the Emergency Repair Service Section.
Required Check In and out

The FSE shall check in prior to commencing work and check out when work is complete as indicated in the Reporting Requirements Section.
13. VA INFORMATION CUSTODIAL LANGUAGE
a. Information made available to the contractor or subcontractor by VA for the performance
or administration of this contract or information developed by the contractor/subcontractor in
performance or administration of the contract shall be used only for those purposes and shall
not be used in any other way without the prior written agreement of the VA. This clause
expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data
- General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the
contractors/subcontractor s information systems or media storage systems in order to ensure
VA requirements related to data protection and media sanitization can be met. If co-mingling
must be allowed to meet the requirements of the business need, the contractor must ensure
that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive
requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not
destroy information received from VA, or gathered/created by the contractor in the course of
performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives
and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use,
disclose and dispose of VA information only in compliance with the terms of the contract and
applicable Federal and VA information confidentiality and security laws, regulations and
policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after
execution of this contract, the parties agree to negotiate in good faith to implement the
information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as
authorized and necessary to perform the terms of the agreement or to preserve electronic
information stored on contractor/subcontractor electronic storage media for restoration in case
any electronic equipment or data used by the contractor/subcontractor needs to be restored to
an operating state. If copies are made for restoration purposes, after the restoration is
complete, the copies must be appropriately destroyed.

If responding to this notice please provide the following:
Qualifications, capabilities, and experience for providing this product;
Business size/Socioeconomic status;
Memo or correspondence from manufacturer to distribute their products.
This is not a Request for Proposal/Quote or an announcement of a solicitation and no solicitation package exists at this time. Responses will be used solely for market research purposes of the Government. The Government will not pay for any materials provided in response to this notice and submissions will not be returned to the sender. VOSBs and SDVOSBs must be registered and verified in VIP for set-aside consideration.
The applicable North American Industry Classification System (NAICS) Code for this requirement is 339112 responses should be submitted by e-mail to Vernise L. Newton at vernise.newton@va.gov. The information requested must be received no later than 10:00 am Central Standard Time on 10/22/2024.

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