Construction Professional Services - Renovations and Modifications Districtwide Projects

Request for Proposal (RFP)
to provide
Construction Professional Services (CP)
for
Stephens County Schools 2026 Renovations and Modifications
Districtwide Projects
Toccoa, Georgia
Copies of the RFP are available on the Stephens County Schools website and the
Georgia Procurement Registry, or by e-mailing a request for the RFP to:
CM-at-Risk RFP
Attention: John Stith, Deputy Superintendent of Stephens County Schools
Stephens County School District
191 Big A School Road
Toccoa, Georgia 30577
E-mail: john.stith@stephenscountyschools.org
OWNER:
Stephens County Board of Education
191 Big A School Road
Toccoa, Georgia 30577
The Stephens County Board of Education reserves the right to reject any and all proposals and to waive
technicalities.
Solicitation Issue Date: Thursday, September 10, 2026
Proposal Packages Due: Friday, October 9, 2026, at 2:00 p.m.
PPAB 14264764v13

TABLE OF CONTENTS
1. GENERAL PROJECT INFORMATION
2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS
3. CONTRACT INFORMATION
4. SELECTION PROCESS
5. SCHEDULE OF EVENTS
6. OPTIONAL PRE-PROPOSAL APPOINTMENTS AND PROJECT-SITE VISITS
7. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION
8. SUBMITTAL REVIEW PROCESS
9. INSTRUCTIONS FOR PREPARING SUBMITTAL
10. SUBMITTAL OF FEE PROPOSALS
11. SUBMITTAL OF PROPOSAL AND FEE PROPOSALS
12. FINAL EVALUATION AND SELECTION
13. ADDITIONAL TERMS AND CONDITIONS
14. EXHIBIT "A" - GENERAL SCOPE OF WORK
15. EXHIBIT "B" - ATTACHMENT 'A' - I. PRECONSTRUCTION COSTS AND EXPENSES BREAKDOWN
ATTACHMENT 'B' - II. CONSTRUCTION COSTS OVERHEAD BREAKDOWN
PPAB 14264764v23

REQUEST FOR PROPOSAL
Construction Professional (CP) Services for
Stephens County School District
Stephens County Schools 2026 Renovations and Modifications
The Stephens County Board of Education ("Owner") a Georgia local public school district soliciting proposals from
Construction Professionals and firms interested in providing Construction Professional ("CP") services for the Stephens
County Schools 2026 Renovations and Modifications. This Request for Proposal ("RFP") seeks to identify potential providers
of the above mentioned services. All respondents to this RFP are subject to instructions communicated in this document,
and are cautioned to completely review the entire RFP and follow instructions carefully. The Owner reserves the right to
reject any or all proposals, and to waive technicalities and informalities at their discretion.
1. GENERAL PROJECT INFORMATION
Project Description: Refer to Exhibit A for the "Project Description/Scope of Work".
Project Delivery Method
The Preferred Delivery Method for the Project will be Construction Manager-at-Risk (CM @ Risk), and, at a minimum, the
Owner will also directly employ the services of a Design Professional in addition to the services of the CP.
During pre-construction, the Contractor will be responsible for pricing, value engineering, as well as maintainability and
construct ability issues.
Project Budget
For preliminary budgets, please see Exhibit A "Project Description/Scope of Work". The preliminary estimated construction
budget is $20 million to $26 million and is anticipated to be funded with ESPLOST funds. As part of the CP services, the CP
will evaluate the Scope of Work and determine a developmental budget for the project, and prioritize the needs. The final
construction budget will be determined by the prioritization of the Work, and the available funding. The Scope of Work may
be revised by the Owner due to programmatic requirements, funding availability, or other circumstances.
Project Schedule
The selection of the Contractor is anticipated to be finalized at the regular Board meeting on Tuesday, October 20, 2026,
following evaluation and any finalist interviews. Preconstruction services are expected to begin immediately upon
execution of the contract with the Contractor. Construction services are expected to begin upon execution of applicable
Guaranteed Maximum Price (GMP) amendment(s) to the Construction Professional Contract. (All of the dates herein are
estimates which are subject to change.) The Owner's first construction priority is the fire-alarm work at Stephens County
High School and its connected buildings, and the Owner desires that this work begin as close to December 2026 as
practicable. Other pending priority work may also be released early as design, permitting, procurement, funding, and other
prerequisites allow. All projects will be Substantially Completed by December 2029.
2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS
The Contractor will be expected to work collaboratively with the Design Professional to provide preconstruction services
which may include, without limitation, technical review, cost verification, cost evaluation, value engineering, schedule
development, and schedule evaluation, in addition to management of the construction. In addition, the Contractor will be
responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and
miscellaneous contracts required for completion of the project within its predetermined budget and schedule. The
successful Contractor will be required to work collaboratively with the Owner's consultants.
3. CONTRACT INFORMATION
This is a Construction Professional Contract. The contract format will be an Actual Cost plus a percentage Fee not to exceed
the Guaranteed Maximum Price (GMP) Agreement as indicated on Exhibit B. The contract may include liquidated damages
for late project completion. During Pre-Construction, the Contractor will be responsible for pricing, value engineering, and
maintainability and constructability issues. Construction will commence with the release of distinct work packages based on
the design documents. The Contractor shall select all construction subcontracts by competitive selection using cost and
other factors, with Owner approval of each subcontractor.
PPAB 14264764v33

Form of Agreement
The agreement between the Owner and the Contractor shall be a modified "AIA Document A133-current edition - Standard
Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of
Work Plus a Fee with a Guaranteed Maximum Price, along with the Owner's modifications. The General Conditions for the
project shall be as described in a modified "AIA Document A201-2017 - General Conditions of the Contract for
Construction", along with the Owner's modifications and Supplementary Conditions (if any). The General Requirements of
the CP contract and general conditions are not open for negotiation. The construction services will be on an actual cost
basis with all savings under the GMP, including unused contingency, returned to the Owner.
4. SELECTION PROCESS
Selection of the Contractor will be a qualification/fee proposal evaluation process. Proposals will be evaluated using the
published criteria, with qualifications comprising 80% of the total score and the Fee Proposal comprising 20%. Proposers
will be ranked by total score, and fee negotiations will begin with the highest-ranked firm.
* The Owner reserves the right to interview up to the top three ranked proposers, if they so choose. If interviews
are conducted, the proposers interviewed will then be re-ranked, and fee negotiations will begin with the top
ranked firm from the interview process.
5. SCHEDULE OF EVENTS
The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times
indicated will be current standard time in Toccoa, Georgia. The Owner reserves the right to adjust the schedule as
the Owner deems necessary and as permitted by Georgia law.
RFP Estimated Time Line:
Schedule of Events:
a. Owner begins 30-calendar-day public/newspaper/website advertisement of RFP: Thursday, September 10, 2026
(advertising continues through Friday, October 9, 2026)
b. Optional pre-proposal appointments and project-site visits: By appointment
c. Deadline for written questions/requests for clarification (see Section 7): Friday, September 25, 2026, at 4:00 p.m.
d. Owner issues written responses/addenda to questions: Friday, October 2, 2026
e. Deadline for submission of Proposal: Friday, October 9, 2026, at 2:00 p.m.
f. Owner evaluation period: Friday, October 9, 2026 through Monday, October 19, 2026
g. Interviews with Finalists (if needed): Monday, October 19, 2026
h. Recommendation and final selection by Stephens County BOE at regular Board meeting: Tuesday, October 20, 2026
6. OPTIONAL PRE-PROPOSAL APPOINTMENTS AND PROJECT-SITE VISITS
Prospective proposers may schedule an optional meeting and relevant project-site visits with John Stith, Deputy
Superintendent of Stephens County Schools, by e-mailing john.stith@stephenscountyschools.org. Failure to schedule or
attend will not disqualify a proposer. Questions requiring an official clarification or change to the RFP must be submitted in
writing under Section 7, and official responses will be distributed by addendum.
7. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION
It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittal
for accuracy before submitting the document. Questions about any aspect of the RFP, or the project, shall be submitted in
writing (e-mail only) to:
Mr. John Stith, Deputy Superintendent
Stephens County School District
e-mail: john.stith@stephenscountyschools.org
Phone calls will not receive an official response.
The deadlines for submission of questions relating to the RFP are the times and dates shown in the (Schedule of Events-
Section 5). All relevant questions and requests for clarification received and the corresponding responses will be posted on
PPAB 14264764v43

the Owner's website, and will be distributed to those who requested documents, as an addendum to the original
solicitation for services. From the issue date of this solicitation until a successful proposer is selected and the selection is
announced, respondents are not allowed to communicate for any reason with any members or employees of the Owner
except for submission of questions as instructed in the RFP, during an optional appointment or project-site visit, or as
provided by any existing work agreement(s). For violation of this provision, the Owner shall reserve the right to reject the
proposal of the offending proposer.
8. SUBMITTAL REVIEW PROCESS
Proposal Review
This RFP is issued for the purpose of acquiring Proposals from prospective Contractors. A selection will be made by a
Selection Committee consisting of representatives of the Owner. The Selection Committee will receive and review
Proposals submitted in response to this RFP. To be deemed eligible for evaluation, firms must meet the following minimum
qualifications:
Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)
* The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or
contracting by any state or federal agency, department, or authority.
* Firm must have sufficient bonding capacity for the anticipated total cost of the Work and in amounts sufficient to
satisfy the statutory bond requirements applicable to public works construction under O.C.G.A. 36-91-21.
Provide a letter or other supporting documentation from a bonding company confirming the firm's capacity to
furnish all required payment and performance bonds for the Project in the amounts required by Georgia law.
* Firm must have a current Contractor's Public Liability Insurance policy, and must be insurable in the following
amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property damage- limits of
$2,000,000 for each accident and $10,000,000 for the aggregate of operations. Pollution Insurance with limits of
not less than $1,000,000 each occurrence and $2,000,000 aggregate. Owner shall be named additional insured on
the Pollution Policy. (The Owner reserves the right to require additional limits and/or coverage for actual
contract.) Provide your current insurance certificate.
* Firms must have all necessary, valid and current licenses to do business in the State of Georgia. Provide a copy of
your GC license, business license and Georgia Certificate of Existence.
* Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (current
assets/current liabilities) of 1.0 or higher.
* The firm must demonstrate a commitment to safety with regard to Worker's Compensation by having an
Experience Modification Rate (EMR) over the past three years of 1.2 or less.
* The firm or its principals have not been terminated for cause or currently in default on any public works contract.
The firms must provide a sworn statement attesting to compliance with the minimum criteria listed above and provide
supporting documentation as requested further in the process in accordance with deliverable (A) A-1 below in this RFP.
The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for
the evaluation are listed below:
Criteria for Evaluation of Submittal
10% Factor: Stability of the firm, including the firm's corporate history, resources, form of ownership, litigation history,
financials, bonding capacity, and overall organizational capacity.
20% Factor: Firm's Relevant Project Experience and Qualifications, including effective management of facilities
comparable in complexity and function for public owners, with emphasis on Georgia public schools, and
demonstrated experience assisting school systems with Georgia Department of Education capital outlay
funding applications, eligible-cost documentation, reimbursement submissions, coordination, and project
closeout.
15% Factor: Firm's Capacity, Availability, and Readiness for Expedited Project Initiation, including the firm's current and
projected workload, ability to mobilize qualified personnel, and proposed approach to begin priority
projects as close to December 2026 as practicable, with particular emphasis on the high-school campus
and its connected buildings.
20% Factor: Proposed Project Team's Relevant Experience and Qualifications, including the experience of the project
PPAB 14264764v53

manager, superintendent, estimator, and other key personnel on completed projects of similar type and
complexity; the team's experience with effective budget and schedule control; and the percentage of each
primary team member's time committed to this project.
15% Factor: Districtwide Facility Condition Assessment and Long-Range Capital Planning, including the firm's proposed
methodology and capability to evaluate the condition and remaining useful life of major building systems
and components; develop planning-level costs; prioritize needs; and recommend a phased, multi-year
capital improvement plan and project schedule.
20% Factor: Evaluation of the submitted Fee Proposal, as submitted on Exhibit B with attachments A & B, attached
herein.
9. INSTRUCTIONS FOR PREPARING SUBMITTAL
Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8- 1/2" x 11")
paper. The pages must be numbered. A table of contents, with corresponding tabs, must be included to identify each
section. Responses are limited to forty (40) double-sided pages or less using a minimum of an 11-point font. Any exhibits,
affidavits or other enclosure information called for may be included in an appendix and will not count toward the limit. A
completed proposal packet must include a signed Non-Collusion Affidavit along with the required E-Verify Affidavit(s). Tab
sheets also do not count toward limit. Each submittal shall be prepared simply and economically, providing straightforward,
concise delineation of respondent's capabilities. Emphasis must be on completeness, relevance, and clarity to content.
To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The
content of all Proposals must be categorized and numbered as outlined below and be responsive to all requested
information:
PROPOSALS
A. Stability
A1 Provide basic company information: Company name, address, name of primary contact, telephone number, fax
number, e-mail address, and company website (if available). If the firm has multiple offices, include information
about the parent company and branch office separately. Identify the office from which project will be managed and
proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number
of years in business. For joint venture entities that have not undertaken at least two projects together, each firm
should submit its Proposal separately. Joint submittals are Subject to the same submittal page limit.
A2 Briefly describe the history of your firm(s). Provide general information about the firm's establishment, personnel
resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices
that will be directly involved with this Project.
A3 Please disclose whether or not the firm has been involved in any litigation with an Owner or Architects during the
past five (5) years. List any active or pending litigation and provide a thorough explanation of its scope. List any
claims against your firm or against Owners where your firm is named.
A4- List the firm's annual average gross revenue for each of the past 5 years. Supply main financial and banking
references.
A5 Please provide information as to whether or not your firm has ever been removed from a contract for cause OR
failed to complete a contract as awarded?
A6 The firm, in order to be deemed eligible for further evaluation, will issue the following statement asserting that the
firm meets the minimum qualifications required for this project (supporting information is requested and can be
included as an Appendix in the Proposal). The SIGNED statement shall read as follows:
a. We certify our firm or its principals are not currently ineligible, debarred, suspended, or otherwise
excluded from bidding or contracting by any state or federal agency, department, or authority.
PPAB 14264764v63

b. We certify that our firm has sufficient bonding capacity for anticipated total cost of work. Provide a letter
or other supporting documentation from a bonding company indicating the firm's capacity to bond the
project.
c. We certify our firm has a current Contractor's Public Liability Insurance policy, and our firm is insurable in
the following amounts: Bodily injury, including death limits of $1,000,000 for each accident. Property
damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The
Owner reserves the right to require additional limits and/or coverage for actual contract.) Provide your
current insurance certificate.
d. We certify our firms has all necessary, valid and current licenses to do business in the State of Georgia.
Provide a copy of your GC license, business license and Georgia Certificate of Existence.
e. We certify we have sufficient cash flow to undertake the project as evidenced by a current ratio (current
assets/current liabilities) of 1.0 or higher.
f. We certify a commitment to safety with regard to Worker's Compensation by having an Experience
Modification Rate (EMR) over the past three years of 1.2 or less. Firm must provide a letter or other
supporting documentation.
g. We certify the firm or its principals have not been terminated for cause or are currently in default on any
public works contract.
B. Experience and Qualifications
B1 Provide information on the firm's experience on projects of similar function, and complexity (similar type of
construction). Describe 3-5 projects, in order of most relevant to least relevant, which demonstrate the firm's
capabilities to perform the project. For each project, provide the following information:
a. Project name, location and dates during which services were performed.
b. Brief description of project and physical description (delivery method, cost, square footage, number of
stories, type of foundation, structural system, envelope, site area).
c. Services performed by your firm.
d. Provide any Owner-written letters of reference/recommendation about the firm's performance on the
project.
e. Owner/Architect contact information.
f. Explanation as to how the highlighted project relates to the current Project being considered. If the firm
has multiple offices, indicate the office responsible for each highlighted project
B2 Provide examples demonstrating the firm's experience assisting Georgia public school systems with Georgia
Department of Education capital outlay funding and reimbursement processes, including applications, project
eligibility and documentation, coordination, reimbursement submissions, and closeout. For each example, identify
the school system, project, amount of state funding or reimbursement (if available), the firm's role, the outcome,
and a current owner reference.
C. Statement of Suitability
C1 Provide any information that may serve to differentiate your firm from other firms regarding suitability for the
project. Suitability may include, but is not limited to, the firm's fit to the project and/or needs of the Owner, any
special or unique qualifications for the project, current and projected workloads, the proximity of main office to
project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this
project type.
C2 Provide information on any special services, such as BIM capabilities, LEED Certification, and Georgia Peach Green
Certification, offered by the firm that may be relevant and available for this project.
C3 Provide a proposed mobilization and early-work plan showing the firm's capacity and earliest feasible date to begin
priority projects. Specifically address how the firm would pursue commencement of fire-alarm work at Stephens
County High School and its connected buildings as close to December 2026 as practicable, including team
availability, preconstruction activities, design coordination, permitting, procurement and long-lead items, bid
packages or GMP amendments, and known assumptions or constraints.
D. Qualifications and Experience of Proposed Project Team
D1 Describe your firm's proposed organization for the construction management team including, project executive,
project director, project manager, superintendent, cost estimator, etc., who will manage the project. Please
designate the specific individuals to fill the following key roles on your team:
a. Superintendent(s)
b. Project Manager
PPAB 14264764v73

c. Project Executive / Project Director
d. Cost Estimator
e. Other (please describe, if applicable)
D2 Please provide, for each of the above personnel, current resume listing relevant project experience, percentage of
the person's time to be committed to this project, current and projected workloads, and his/her office location in
relation to project location.
D3 Please identify the individual who, from project start to finish, will be the leader of your construction team and the
principal point of contact between your firm and the Owner, the Architect, and other consultants. Provide detailed
information on the qualifications of this individual and the direction, authority, and management tools that will be
provided to the individual by the firm. Provide information on his/her current and projected workloads, and his/her
office location in relation to project location. This individual's competence, his/her leadership, location, and his/her
ability to achieve customer satisfaction will be heavily considered in the selection of a construction management
firm.
D4 Provide an organizational chart showing the lines of responsibility and accountability for your team and proposed
sub-consultants. If a joint-venture, identify responsibility relationships, where there may be past experience at such
relationships, and levels of experience.
D5 Provide examples of your recent experience as CP in constructing facilities similar to this project, including the
following information:
a. Provide photographs of similar projects your firm/team completed in the past five (5) years.
b. Provide a written reference from the Architect/Owner (with current contact information) familiar with your
performance on each of the above projects. Provide a Program Manager reference (if applicable).
c. List the individuals who served as the Project Executive/Director, Project Manager, Superintendent, and
Cost Estimator on the projects. Please note whether these individuals are still employed with your firm.
d. Indicate those projects where an architect, engineering consultant, and contractor served a corporate or
public client as a team.
e. Provide information about the two most recent similar projects your firm has completed. Include the total
quantity of change orders and net total cost increase of change orders to the project. Summarize the actual
schedule performance relative to the initial project schedule. For each project, provide the name of an
Owner's representative (with a current phone number) who is most familiar with your performance on the
project.
E. Management Plan
E1 With regard to your firm's expected role in the project, please provide:
* a statement of your definition of the role,
* your anticipated level of management responsibility and accountability for project
concerns.
E1.1 Describe your process for efficiently resolving issues and maintaining the project commitments while
working collaboratively with the Architect, Owner, and other stakeholders as applicable.
E1.2 Describe your procedures for routine solving of complex project issues without compromising your team
commitments.
E1.3 Provide your proposed methods and plans of communication.
E2 Describe your firm's approach to providing pre-construction services on this project.
E3 Provide your cost management plan for controlling costs on this project within the GMP during construction.
Describe your systems and procedures for controlling costs during construction.
E4 Provide your change order management plan for managing cost and schedule exposures within the stated limitations.
E5 Provide your procurement and workforce plan including details on your plan to assure local contractor opportunity.
Describe how your firm intends to arrange the construction into bid packages in order to maintain The Owner's
PPAB 14264764v83

schedule and budget objectives.
E6 Provide your schedule management plan for this project during construction. Describe systems and procedures your
firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.
E7 Provide your subcontractor management plan including, contract document compliance procedures, project
accounting procedures, issue resolution and compliance with Security and Immigration Compliance Act O.C.G.A.
13-10-91 - as it relates to subcontractor compliance with the requirements set forth therein ensuring compliance
with the federal work authorization program.
E8 Provide your closeout management plan for this project. Describe your systems and procedures for your closeout
plan.
E9 Describe the firm's proposed approach to a districtwide facility condition assessment (facility audit) and long-range
capital plan. Explain how the firm would inventory and assess major building systems and components, estimate their
condition and remaining useful life, develop planning-level costs, rank priorities, and recommend a phased multi-year
schedule aligned with safety, educational impact, funding and eligibility, school calendars, design and permitting,
procurement, and construction sequencing. At a minimum, address HVAC, flooring, roofs, fire-alarm and life-safety systems,
and other significant capital assets.
E10 Provide your quality assurance plan for this project. Describe your firm's approach for validating compliance with
the construction documents. Explain your process for ensuring quality workmanship.
E11 Provide your safety and site logistics plan for this project. Describe your plan for working around existing operations
and for site access. Provide your accident incident rate for the past three (3) years, using the following formula:
Incident Rate = # of Injuries x (200,000) / # Total Man Hours
E12 Provide your plan for applying any services not specifically mentioned herein. Explain the relevance of these
services to this project and how they benefit the project.
PPAB 14264764v93

10. SUBMITTAL OF FEE PROPOSALS
Fee Proposals must be submitted separately, in a sealed envelope, with the Proposal. Firms must use the attached "CP Fee
Proposal" forms (Exhibit B, attachment A, & B) for their fee proposal. Understand that this proposal constitutes a starting
point for negotiation toward an eventual agreement on fees. The submitted fees will be evaluated concurrently with the
Proposal.
11. SUBMITTAL OF PROPOSAL AND FEE PROPOSAL
All responses must be sealed in an opaque envelope or box, and reference the Stephens County School District - Stephens
County Schools 2026 Renovations and Modifications on envelopes or boxes and be addressed to the address below.
Proposals must be physically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 5 of
RFP) at the exact address below:
Proposers should deliver five (5) hard copies and one (1) electronic copy (.pdf format on a thumb drive) of their Proposal
submittal, and the same of the separate sealed fee submittal to:
CM-at-Risk RFP
Attention: John Stith, Deputy Superintendent
Stephens County School District
191 Big A School Road
Toccoa, Georgia 30577
It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadlines; the Owner
cannot accept responsibility for incorrect delivery, regardless of reason. No Proposal submittals will be accepted after the
time stipulated above. Proposal submittals will not be accepted via facsimile or e-mail.
It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their
qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is
not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner.
Labeling information provided in submittals "proprietary" or "confidential" or any other designation of restricted use will
not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal
documents will remain confidential until final award.
12. FINAL EVALUATION AND SELECTION
Upon completion of the evaluation of RFP submittal, proposers will be ranked in descending order of recommendation.* In
the event a satisfactory fee cannot be reached with the highest-ranking firm, the Owner will formally terminate the
negotiations in writing and begin negotiation with the second highest-ranking firm, and so on until a mutually agreed upon
fee is established. Once the successful Contractor and the agreed upon fee have been determined, a CP services contract
will be awarded by the Owner.
*The Owner reserves the right to interview up to the top three ranked proposers, if they so choose. If interviews are
conducted, the proposers interviewed will then be re-ranked, and fee negotiations will begin with the top ranked
firm from the interview process.
13. ADDITIONAL TERMS AND CONDITIONS
Deadlines
The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section
5). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and
answered in writing, and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or
requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any
PPAB 142647641v03