PREA Auditor

Q25002363 PREA AuditorGeneral InformationSolicitation Number
Q25002363Status
ReleasedDepartmentHuman ServicesDivisionOffice of Youth ServicesIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 04/10/2025Offer Due Date & Time04/30/2025 02:00 PMDescriptionThe Hawaii Youth Correctional Facility is seeking a Department of Justice certified Prison Rape Elimination Act (PREA) auditor for juvenile correctional facilities. HYCF is a thirty bed facility consisting of male and female youth located in Kailua Hawaii on a six hundred acre farm. The audit requested shall be completed utilizing the standard PREA audit instrument(s). This audit will be performed pursuant to a contractual agreement between the auditor and the Office of Youth Services Hawaii Youth Correctional Facility. Candidates will be required to submit a proposal to include length of time audit will take, travel, housing, meals, transportation and cost of audit.

any questions or concerns regarding this process and bid should be directed to Deputy Facility Administrator Matelina Aulava 808-266-9500Contact PersonBueno, DarrellEmail dbueno@dhs.hawaii.gov Phone808-266-9500General CommentsThe Hawaii Youth Correctional Facility is seeking a Department of Justice certified Prison Rape Elimination Act (PREA) auditor for juvenile correctional facilities. HYCF is a thirty bed facility consisting of male and female youth located in Kailua Hawaii on a six hundred acre farm. The audit requested shall be completed utilizing the standard PREA audit instrument(s). This audit will be performed pursuant to a contractual agreement between the auditor and the Office of Youth Services Hawaii Youth Correctional Facility. Candidates will be required to submit a proposal to include length of time audit will take, travel, housing, meals, transportation and cost of audit.

any questions or concerns regarding this process and bid should be directed to Deputy Facility Administrator Matelina Aulava 808-266-9500Procurement OfficerLeanne GillespeAttachments 103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Bueno, Darrell.

Q25002363 PREA AuditorLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Bueno, Darrell.

Q25002363 PREA AuditorInstructions

• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.