RFP2025-19-5510 Household Hazardous Waste Collection Days

Location:	Louisiana
Posted:	Dec 2, 2025
Due:	Dec 9, 2025
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	20008-2025-19-5510
Publication URL:	To access bid details, please log in.

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VOUCHER #2025-19-5510

TO BE PUBLISHED – LEGAL

10/17/25; 10/24/25; 10/31/25

PROPOSALS TO BE OPENED:

December 2, 2025 @ 2:00 PM CST

THE ADVOCATE

BATON ROUGE, LOUISIANA

NOTICE TO PROPOSERS

Notice is hereby given that sealed bids will be received by the City of Baton Rouge and the Parish of East Baton

Rouge Purchasing Division until 2:00 PM CST on December 2, 2025, in Room 826, of City Hall, 222 Saint

Louis Street, Baton Rouge, Louisiana, 70802 for:

RFP 2025-19-5510 – Household Hazardous Waste Collection Days

Copies of the Request for Proposal may be obtained from LaPAC

(https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102), Central

Bidding (http://www.centralauctionhouse.com) or by email request to:

. RFP2025195510HazWasteColl@brla.gov

*Note: The City-Parish has elected to use LaPAC, the state’s online electronic bid posting and Central Bidding

notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on State

Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available for vendor

self-enrollment. NOTE: This RFP is not available to submit online via Central Bidding; submissions must

be mailed or hand delivered to the address mentioned in the RFP.

In that LaPAC and Central Bidding provides an immediate e-mail notification to subscribing bidders that a

solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered

formally given as of their respective dates of posting. Though not required if receiving solicitation and addenda

notices from LaPAC and Central Bidding the City-Parish will email addenda to all vendors contacting our office

and requesting to be put on our office Vendor Listing for this solicitation.

The deadline for receiving written inquiries is November 21, 2025, at 5:00 PM CST.

Proposals received after the above specified time will not be considered.

The right to reject any and all proposals and to waive irregularities and informalities is reserved.

The City of Baton Rouge and Parish of East Baton Rouge has established a Socially and Economically

Disadvantaged Business Enterprise (SEDBE) program in accordance with Revised Statute RS 33:2233.4. It is the

policy of the City-Parish to ensure that Eligible Business Enterprises EBE’s, certified in accordance with the

Parish program, have an equal opportunity to receive and participate in parish contracts. For this project the

EBR Parish Purchasing office has directed a review of the scope of work and has established a minimum

EBE goal of 5% of the contract amount. All Proposers shall achieve this goal or demonstrate good faith efforts

to achieve the goal. Good faith efforts include meeting this EBE goal or providing documentation demonstrating

that the Bidder made sufficient good faith efforts in attempting to meet this goal. Only EBE firms certified under

the Parish SEDBE Certification Program at the time of submittal of the bid will count toward this EBE goal. To

be considered responsive, the apparent low bidder must submit EBE Forms 1, 1A, and 2, and Letters of EBE

Certification, as appropriate, within 10 days after bid opening.

The City-Parish is an equal opportunity employer and encourages the participation of Disadvantaged Business

Enterprises (DBE) in all of its projects. Proposers/Prospective Contractors are strongly encouraged to make

positive efforts to utilize minority subcontractors for a portion of this project.

Proposers are requested to include in their proposal a description of plans for minority participation under this

Contract as suppliers or subcontractors.

All questions concerning the Solicitation and Contract Documents MUST be received in accordance with

the Schedule of Events cited in section 1.3 of the Solicitation documents and as further defined in section

All questions concerning the Solicitation and Contract Documents MUST be received in accordance with

the Schedule of Events cited in section 1.3 of the Solicitation documents and as further defined in section 1.7.2

Proposer Inquiry Periods of the same document.

Though not required if receiving solicitation and addenda notices from LaPAC, the City of Baton Rouge, Parish

of East Baton Rouge will e-mail or mail addenda to all vendors contacting our office and requesting to be put on

our office Vendor Listing for this solicitation.

REQUEST FOR PROPOSAL

Household Hazardous Waste Collection Days

Solicitation No: 2025-19-5510

Proposal Opening Date: December 2, 2025

Proposal Opening Time: 2:00 pm

City of Baton Rouge/Parish of East Baton Rouge

Office of the Mayor-President

Division of Purchasing

October 17, 2025

NOTE TO PROPOSERS:

1) Submit the separate set of Proposal Forms with all required information as your

Proposal.

2) Retain the complete set of Specifications and Contract Documents for your file.

iii

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ........................................................... 7

1.1 Background ........................................................................................................................................... 7

1.1.1 Purpose............................................................................................................................................... 7

1.1.2 Goals and Objectives ......................................................................................................................... 7

1.2 Definitions ........................................................................................................................................ 8

1.3 Schedule of Events................................................................................................................................ 9

1.4 Proposal Submittal .............................................................................................................................. 10

1.5 Proposal Response Format.................................................................................................................. 11

1.5.1 Number of Response Copies............................................................................................................ 12

1.5.2 Legibility/Clarity.............................................................................................................................. 12

1.6 Confidential Information, Trade Secrets, and Proprietary Information.............................................. 12

1.7 Proposal Clarifications Prior to Submittal .......................................................................................... 13

1.7.1 Pre-proposal Conference NOT REQUIRED FOR THIS RFP ........................................................ 13

1.7.2 Proposer Inquiry Periods.................................................................................................................. 13

1.8 Errors and Omissions in Proposal....................................................................................................... 15

1.9 Proposal Guarantee NOT REQUIRED FOR THI S RFP ................................................................... 15

1.10 Performance Bond NOT REQUIRED FOR THIS RFP ................................................................... 15

1.11 Changes, Addenda, Withdrawals ...................................................................................................... 15

1.12 Withdrawal of Proposal .................................................................................................................... 15

1.13 Material in the RFP ........................................................................................................................... 15

1.14 Waiver of Administrative Informalities............................................................................................ 15

1.15 Proposal Rejection ............................................................................................................................ 16

1.16 Ownership of Proposal...................................................................................................................... 16

1.17 Cost of Offer Preparation.................................................................................................................. 16

1.18 Non-negotiable Contract Terms........................................................................................................ 16

1.19 Taxes ................................................................................................................................................. 16

1.20 Proposal Validity .............................................................................................................................. 16

1.21 Prime Consultant Responsibilities .................................................................................................... 16

1.21.1 Corporation Requirements ............................................................................................................. 17

1.22 Use of Subcontractors ....................................................................................................................... 17

1.23 Written or Oral Discussions/Presentations ....................................................................................... 17

1.24 Acceptance of Proposal Content ....................................................................................................... 18

1.25 Evaluation and Selection (see Part III Evaluation) ........................................................................... 18

1.26 Contract Negotiations ....................................................................................................................... 18

1.27 Contract Award and Execution ......................................................................................................... 18

1.28 Notice of Intent to Award ................................................................................................................. 18

1.29 Debriefings........................................................................................................................................ 19

1.30 Insurance Requirements.................................................................................................................... 19

1.31 Subcontractor Insurance.................................................................................................................... 19

1.32 Indemnification ................................................................................................................................. 19

1.33 Fidelity Bond Requirements NOT REQUIRED FOR THIS RFP ).................................................. 19

1.34 Payment for Services ........................................................................................................................ 19

1.35 Termination....................................................................................................................................... 20

1.36 Assignment ....................................................................................................................................... 20

1.37 No Guarantee of Quantities .............................................................................................................. 20

1.38 Audit of Records ............................................................................................................................... 21

1.39 Civil Rights Compliance................................................................................................................... 21

1.40 Record Retention .............................................................................................................................. 21

1.41 Record Ownership ............................................................................................................................ 21

1.42 Content of Contract/Order of Precedence ......................................................................................... 21

1.43 Contract Changes .............................................................................................................................. 22

1.44 Substitution of Personnel .................................................................................................................. 22

1.45 Governing Law ................................................................................................................................. 22

1.46 Claims or Controversies.................................................................................................................... 22

1.47 Proposer’s Certification of No Suspension or Debarment................................................................ 23

PART II – SCOPE OF WORK/SERVICES ................................................................................................. 23

2.1 Scope of Work/Services..................................................................................................................... 23

2.2 Period of Agreement ........................................................................................................................... 27

2.3 Price Schedule..................................................................................................................................... 28

2.4 Deliverables ........................................................................................................................................ 28

2.5 Location .............................................................................................................................................. 28

2.6 Proposal Elements............................................................................................................................... 28

2.6.1 Financial........................................................................................................................................... 28

2.6.2 Technical .......................................................................................................................................... 28

PART III – EVALUATION ......................................................................................................................... 29

3.1 Financial Proposal (40 Points) ............................................................................................................ 29

3.2 Technical Proposal (50 Points) ........................................................................................................... 29

3.3 Socially and Economically Disadvantaged Business Enterprise (SEDBE) Initiative (10 Points)...... 29

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-2025-19-5510	RFP2025-19-5510 Household Hazardous Waste Collection Days BID OPENING DATE HAS BEEN REVISED TO 12.9.25 AT 14:00 PM CST Original: 20008-2025-19-5510	10/17/2025	12/09/2025 2:00:00 PM CT

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pnarcisse@brla.gov

RFP2025-19-5510 Household Hazardous Waste Collection Days

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