RFP 2026-12 Courthouse Restoration

Location:	Florida
Posted:	Jun 12, 2026
Due:	Jul 30, 2026
Agency:	Jefferson County
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Publication URL:	To access bid details, please log in.

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JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

INTENT AND GENERAL

INFORMATION

INVITATION TO BID NO: 2026-12

Name of Project: Courthouse Restoration

BID ADVERTISE DATE: June 17, 2026

BID RELEASE DATE: June 12, 2026

MANDATORY PRE-BID MEETING: July 9, 2026 @ 10:00 AM EST

RESPONSE DUE DATE AND TIME: July 30, 2026 @ 3:00 PM EST

MAIL OR DELIVER RESPONSE TO:

(hand-delivery or express mail services)

Jefferson County Board of County Commissioners

ATTN: ITB 2026-12

450 W Walnut St

Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Jenny Tuten

450 W Walnut St.

Monticello, FL 32344

850-342-0287

jtuten@jeffersoncountyfl.gov

ITB 2026-12

INTENT AND GENERAL INFORMATION

Project Name: Courthouse Restoration

TABLE OF CONTENTS

INTENT AND GENERAL INFORMATION

SECTION 1.0 SCHEDULE OF EVENTS

SECTION 2.0 BID QUESTIONS

SECTION 3.0 SCOPE OF WORK

SECTION 4.0 RECEIPT AND OPENING OF THE BID

SECTION 5.0 CONE OF SILENCE

SECTION 6.0 BID RESPONSE REQUIREMENTS

SECTION 7.0 EVALUATION OF BIDS AND SELECTION PROCESS

SECTION 8.0 INTENT TO AWARD AND CONTRACT EXECUTION

SECTION 9.0 STANDARD TERMS AND CONDITIONS (STAC)

APPENDICES:

A. Legal Advertisement

B. Draft Agreement

ITB 2026-12

INTENT AND GENERAL INFORMATION

Project Name: Courthouse Restoration

INTENT AND GENERAL INFORMATION

Jefferson County, Florida through Invitation to Bid No. 2026-12 is soliciting bids from qualified

businesses registered to do business in the State of Florida to provide Courthouse Restoration.

A special prequalification package for this project shall be obtained from the architect,

MLD Architects, LLC., 211 John Knox Road, Suite 105, Tallahassee, Florida 32303,

850/385-9200 (phone). This package shall be completed and submitted to the

Architect at the Mandatory Prebid Meeting to be conducted at 10:00 a.m. local time on

July 9, 2026 at the jobsite.

It is the intent of this ITB to enter into a Contract with the successful Bidder to begin upon

approval of the Board of County Commissioners and the issuance of a Notice to Proceed (NTP),

for the Work.

Firms interested in preparing a bid for this ITB must complete the requirements set forth in this

ITB, its attached documents and documents incorporated by reference (collectively referred to

as the “ITB”), and attend the pre-bid meeting. Under the bid process of Jefferson County, the

conditions set forth herein are binding on the Bidder as confirmed by the signature of a person

with legal authority to bind the Bidder on the cover letter transmitting its Bid to the County in

response to this ITB.

If this ITB is amended, the County Manager’s Office will issue an appropriate addendum to the

ITB. Any addendums will be posted on the County Website. If an addendum is issued, all terms

and conditions of this ITB that are not specifically modified in the addendum shall remain

unchanged. An addendum to this ITB will be issued if any of the date and/or time change, unless

the date(s) fall after the date the ITB Bid(s) are due. Specific dates/time will be determined at

each phase.

It is understood and the Bidder hereby agrees to be solely responsible for obtaining all materials

and determining the best methods that will be utilized to meet the intent of the specifications of

this ITB. Failure by the Bidder to acquaint themselves with the available information will not

relieve them from responsibility for estimating properly the difficulty or cost of successfully

performing the work. Bidders are expected to examine the specifications and all instructions

pertaining to the required commodities/services. Failure to do so will be at Bidder’s risk.

The County reserves the right to reject any Bid found to be non-responsive, vague, or non-

conforming. The County also reserves the right at any time to withdraw all or part of this ITB in

order to protect its best interests. The County is not liable for any costs incurred by the Bidder

in preparing its response, nor is a response an offer to contract with any Bidder. Pursuant to

Chapter 119, Florida Statutes (FS), all responses are subject to Florida’s public records laws.

While every effort is made to ensure the accuracy and completeness of information in the ITB, it

is recognized that the information may not be complete in every detail and that all work may not

ITB 2026-12

INTENT AND GENERAL INFORMATION

Project Name: Courthouse Restoration

be expressly mentioned in the ITB. It is the responsibility of the Proposer to include in its Proposal

all pertinent information in accordance with the objectives of the ITB.

The ITB and any addenda issued are available on the Jefferson County website at

http://www.jeffersoncountyfl.gov or by contacting the County at 850-997-3083. All questions

pertaining to this ITB should be submitted in writing in accordance with the ITB instructions set forth

in Section 1.0 of the ITB.

ADA –Special Accommodations: Any person requiring accommodations by the County due to a

disability should call the County Coordinator’s Office at 850-997-3083 at least five (5) working days

prior to any pre-response Conference, response opening, or meeting. If you are hearing or speech

impaired, please contact the County Coordinator’s Office by the Florida Relay Service, which can be

reached at 1-800-955-8771 (TTY).

SECTION 1.0 SCHEDULE OF EVENTS

Failure to comply with this or any other paragraph of this ITB shall be sufficient reason for

rejection of the bid.

All times listed in the Schedule of Events are Eastern Standard Time (EST).

Event

Date/Time

Bid Advertisement Date

June 17, 2026

Release of Invitation to Bid

June 12, 2026

Required Pre-Bid Meeting (must submit

July 9, 2026 at 10:00 A.M. @ 1

prequalification package)

Courthouse Circle Monticello, Fl 32344

Bid Questions Due from Prospective Bidder

July 17, 2026

Responses to bid questions due

July 24, 2026

BIDS DUE TO BOCC

July 30, 2026 at 3:00 P.M.

Posting of Intended Award

July 31, 2026

Board Consideration of Intended Award

August 6, 2026

Posting of Notice of Award

August 6, 2026

SECTION 2.0 BID QUESTIONS

2.1 All inquiries and questions concerning this ITB, must be in writing (e-mail is acceptable),

received in accordance with Section 1.0 Schedule of Events, and must be directed to: Jenny

Tuten, Executive Operations Manager at jtuten@jeffersoncountyfl.gov or mailed to 450 W

Walnut St., Monticello, FL 32344.

Questions and responses will be posted on the County’s Website and, if necessary, an Addendum

or Addenda will be issued.

SECTION 3.0 SCOPE OF WORK

ITB 2026-12

INTENT AND GENERAL INFORMATION

Project Name: Courthouse Restoration

GENERAL

1.1 RELATED DOCUMENTS:

A. Drawings and general provisions of Contract, including General and Supplementary Conditions

and other Division-1 Specification sections, apply to work of this section.

1.2 PROJECT/WORK IDENTIFICATION:

A. General: Project name is Jefferson County Courthouse Restoration and Repairs,

Monticello Florida as shown on the Contract Documents prepared by MLD Architects, LLC.

211 John Knox Road, Suite 105, Tallahassee, Florida, 32303 (1-850-385-9200).

B. Contract Documents: Indicate the work of the Contract and related requirements and

conditions that have an impact on the project.

C. Summary of References: Work of the Contract can be summarized by references to the

Contract, General Conditions, Supplementary Conditions, Specification Sections,

Drawings, addenda and modifications to the contract documents issued subsequent to

the initial printing of this project manual and including but not necessarily limited to

printed material referenced by any of these. It is recognized that work of the contract is

also unavoidably affected or influenced by governing regulations, natural phenomenon

including weather conditions and other forces outside the contract documents.

D. The repair, restoration, and rehabilitation of the historic Jefferson County Courthouse

while preserving historic character, in accordance with the Secretary of the Interior’s

Standards for Rehabilitation.

E. Abbreviated Written Summary: Briefly and without force and effect upon the contract

documents, the work of the Contract can be summarized as follows:

Work includes site and drainage improvements consisting of landscape trimming, and

rerouting of downspouts to properly sized below-grade drainage systems, removal of

undersized storm drainage, and redirection of HVAC condensate away from the structure.

Repair of basement waterproofing, including treatment of infilled window openings, wall

penetrations and replacement of the existing waterproofing. The exterior envelope

restoration work includes careful nondestructive cleaning, stucco repair, localized lime-

based tuckpointing, repair or replacement of deteriorated soffit, cornice, fascia, and

metal balustrade elements, sealing of exterior penetrations, and preparation and

repainting of exterior stucco, wood, and metal surfaces. Restoration of historic wood

windows, doors, transoms, and sidelights including wood repairs, reglazing, hardware

restoration, operability corrections, and repainting.

SUMMARY OF THE WORK:

The roofing work includes replacement of deteriorated modified bitumen low-slope roofing

systems. Install modified bitumen interply, 80 mil PVC hybrid roofing and flashing system to

provide a manufacturer's 20 year NDL warranty. Cleaning and evaluation of existing steep-slope

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2026-12 Courthouse Restoration

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