Provision of Backflow Testing and Re-Testing on an Annual Contract

Location:	Georgia
Posted:	May 18, 2026
Due:	May 22, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	PA026-26 INV
Publication URL:	To access bid details, please log in.

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May 4, 2026

INVITATION TO QUOTE

PA026-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for

the Provision of Backflow Testing and Re-Testing on an Annual Contract with four (4) options to renew for various

Gwinnett County Departments.

Quotes should be typed or submitted in ink and returned to the Attention of Savannah Anderson, Purchasing Associate II.

Quotes should be received by 3:00 p.m. May 22, 2026, via email at Savannah.Anderson@GwinnettCounty.com or sent to the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

A pre-quote conference is scheduled for 10:00 a.m. on May 7, 2026, in Conference Room 2W156 at Gwinnett County

Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. All bidders are

strongly urged to attend. Questions regarding Quotes should be directed to Savannah Anderson, Purchasing Associate II

at Savannah.Anderson@GwinnettCounty.com by 3:00 p.m. May 13, 2026. Quotes are legal and binding upon the vendor

when submitted.

Successful service providers will be required to meet insurance requirements. The Insurance Company should be authorized to

do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any

requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity

of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration

Center, 770-822-8165.

The written Quote documents supersede any verbal or written prior communications between the parties.

Award will be made to the service providers submitting the lowest responsive and responsible Quote. Gwinnett County

reserves the right to reject any or all Quotes, to waive technicalities, and to make an award deemed in its best interest. Quotes

may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the

lowest responsive, responsible vendor(s) at its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Savannah Anderson

Purchasing Associate II

The following pages should be returned in duplicate as your bid:

Quote Schedule, Page 5

References, Page 6

E-Verify Affidavit, Page 7

PA026-26

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I. GENERAL SPECIFICATIONS

A. PROJECT SCOPE

Gwinnett County is soliciting quotes from qualified service providers for the Provision of Backflow

Testing and Re-Testing on an Annual Contract with four options to renew for various Gwinnett

County departments.

B. BIDDING REQUIREMENTS

1. Work will be assigned on an as needed basis. Failure to satisfy the requirements set forth in

this solicitation and/or poor performance will be grounds for the County to Terminate for

Cause. The County reserves the right to terminate by Line Item or terminate the entire Contract.

2. Gwinnett County requests a minimum of three (3) verifiable references where work of a similar

size and scope has been successfully completed. Quotes will be considered only from

experienced and well-equipped service providers engaged in work of this type and magnitude.

List similar work successfully completed within the last three years, giving the number of

Backflow assemblies tested. References must specify the role of the service provider on the

job, including specific work, responsibilities, and level of authority (Prime/Sub/Vendor). The

service provider is responsible for the provision of accurate reference contact information.

C. GENERAL NOTES

1. It is the County’s intent to award to one service provider; however, the County reserves the right

to award the contract in its best interest.

2. Normal working hours for all field related work will be 7:00 A.M. to 6:00 P.M. local time,

Monday through Friday. Certain situations may arise that will limit these normal hours. Work

outside the normal hours, on holidays and weekends, will require prior written approval from

Gwinnett County. Verbal extensions of normal work hours by Gwinnett County will be restricted

to unforeseen or emergency situations requiring immediate attention.

3. Field related work requiring the assistance of Gwinnett County personnel must be scheduled a

minimum of 48-hours in advance.

4. All field staff (service provider as well as sub-consultants and sub-contractors) must wear, at

all times, a readily observable identification badge indicating their name and the name of the

service provider’s firm. All vehicles used in the field must have a company logo on both the

driver and passenger side of the vehicle that is easily read from a distance.

5. Any vehicles used for this work shall be properly supplied and equipped to perform the work

effectively and safely. The vehicles shall have warning lights and traffic safety equipment (e.g.,

warning cones, flags, signage, etc.) sufficient to provide protection in traffic lanes for the

public and workers. Service provider must follow all applicable standards for deploying safety

measures on public streets.

6. The service provider shall identify a contact person or persons who shall be on call 24 hours

per day during the life of the project. The service provider’s contact person(s) is/are

responsible to know the general location of all field crews every day and must have the means

to contact them within 15 minutes.

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7. All work shall be conducted in a manner that minimizes any inconvenience and/or disruptions

to Gwinnett County and its citizens.

8. The service provider, as well as all sub-contractors utilized by the service provider, must be

properly licensed/certified in the State of Georgia.

II. TESTING SERVICES SPECIFICATIONS

A. SCOPE

The service provider shall supply all labor, equipment, tools, and vehicles necessary to inspect and

perform testing on backflow prevention assemblies assigned to them by the County under this

contract. Field inspection and testing includes but is not limited to: locating, inspecting, assessing,

flushing and testing of the backflow prevention assembly. The service provider will not perform

repairs under this contract.

The County owns approximately 750 backflow assemblies; however, the number of backflow

assemblies may vary that will be assigned under this contract for inspection. In general, each

backflow assembly will be assigned each year for inspection/testing.

B. PROJECT DESCRIPTION

I. Test various sizes, types, models, and manufacturers of backflow assemblies at various

locations within Gwinnett County in accordance with Federal, State, and Local codes.

II. Testing procedures used shall follow the procedures outined in the University of Southern

California Foundation for Cross-Connection Control and Hydraulic Research (USCFCCCHR)

Manual of Cross Connection Control, latest edition.

III. Service provider shall submit reports to the Gwinnett County Department of Water Resources

via the online test report submittal portal no later than 10 days after completing the testing.

Copies of the reports shall also be submitted to the Contract Manager for each Department

with your invoice.

IV. At the request of the Contract Manager, pictures of each backflow device before and after

testing may be required to be submitted. Gwinnett County Representative will check backflows

periodically to insure testing is completed accurately.

V. Service provider submitting quotes must be listed and current on the Gwinnett County

Department of Water Resources approved Backflow Prevention Device Testers List

(bf_testers.pdf) at time of award. Applications can be submitted during this solicitation

process, but approval must be received by the quote due date/time. Successful service

provider must remain on this list throughout the contract period. Service provider shall have

OSHA approved confined space entry equipment.

VI. The Gwinnett County Contract Manager will notify successful service provider as to the

device(s) to be tested and their location. Testing must be completed within 14 days after

notification.

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VII.Service provider MUST verify Meter #, Serial #, Type, Size, Make, Model, and Location of each

backflow assembly.

VIII. Successful service provider will be responsible for locating, digging, pumping, or cleaning

water and debris out of boxes and vaults to access device.

IX. If a backflow assembly is unable to be located, the service provider must notify the Contract

Manager within 2 business days. Additionally, there will be no charge allowed for any backflow

device that is unable to be located.

X. Failed assemblies must be reported to the Gwinnett County Contract Manager within 2

business days of test along with explanation of failure. The Gwinnett County Contract Manager

will notify service provider for retesting when repairs have been completed.

XI. Access to restricted areas is available most business days from 7:00 a.m. to 3:30 p.m. with

assistance from Gwinnett County personnel.

XII.Quantities listed on bid schedule are approximate. There are multiple assemblies at most

locations. Gwinnett County reserves the right to add or delete assemblies and locations as

needed.

XIII. All invoices submitted must be itemized and include the Purchase Order number, facility

name and location within facility, dated before and after pictures as requested, the number of

passed tests, the number of failed tests, the number of retests, and a legible copy of each test.

III. EXPLANATION OF BID SCHEDULE

A. Testing and Re-Testing

Items 1 and 2 - Price per testing and retesting of various sized and type backflow assemblies.

Sizes will range from ¾” and up. Assemblies will range from Reduced Pressure Zone (RPZ), Double

Check (DC), Pressure Vacuum Breaker (PVB), and Double Check Detector Assembly’s (DCDA). All

tools and equipment needed for testing will be provided by service provider. Test reports will be

filled electronically by service provider within 10 days of testing.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE MAY RESULT IN YOUR QUOTE BEING DEEMED NON-

RESPONSIVE.

ITEM

APPROX.

ANNUAL

QTY

Testing and Re-Testing

DESCRIPTION

815 ea Test of Various Sized Backflow Assemblies

246 ea Retest of Various Sized Back Flow Assemblies

UNIT

PRICE

TOTAL

PRICE

Quote Total $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the

initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive. Contract to begin upon

award.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is

a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1:

% Increase

% Decrease

Explanation

Renewal Option 2:

% Increase

% Decrease

Explanation

Renewal Option 3:

% Increase

% Decrease

Explanation

Renewal Option 4:

% Increase

% Decrease

Explanation

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No.

Date

Addendum No.

Date

Certification of Non-Collusion in Quote Preparation

Signature

Date

In compliance with the attached specifications and requirements outlined in the Instructions to Vendors, the undersigned offers and

agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set

opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this quote, I

understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred

method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment

information in the instructions to vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

Fax Number

E-mail address

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Provision of Backflow Testing and Re-Testing on an Annual Contract

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See also