N2M26-17 Free Summer Food Service Program

CITY OF ALHAMBRA
N2M26-17
CONTRACT DOCUMENTS
AND
SPECIFICATIONS
NOTICE INVITING SEALED BIDS
FREE SUMMER FOOD
SERVICE PROGRAM
ALMANSOR PARK
800 SOUTH ALMANSOR STREET
ALHAMBRA PARK
500 NORTH PALM AVENUE
GRANADA PARK
2000 WEST HELLMAN AVENUE
APRIL 16, 2026
CITYOFALHAMBRA
111 SOUTH FIRST STREET
ALHAMBRA, CALIFORNIA 91801

TO PROSPECTIVE BIDDERS:
The Department of Parks and Recreation and the City of Alhambra wishes to take this
opportunity to welcome you as a prospective bidder for this service. It is the Parks &
Recreation's intention to provide you with thorough and complete information regarding
this project and to present an accurate description of the necessary work so that you may
successfully bid and carry out the project.
Submittal of your bid assumes that you are familiar with the specifications and requirements
necessary to carry out the delivery of the service.
If there are any questions regarding this project, please contact Rosalyn Rojas, Recreation
Supervisor at (626) 570-5081 or rrojas@cityofalhambra.org
Michael Macias
Director of Parks and Recreation

TABLE OF CONTENTS
NOTICE INVITING SEALED BID...............................................................A
INSTRUCTION TO BIDDERS.....................................................................B
PROPOSAL.............................................................................................C
TECHNICAL SPECIFICATIONS...... .......................................................... D

NOTICE INVITING SEALED BIDS
N2M26-17
FOR
FREE SUMMER FOOD SERVICE PROGRAM
800 SOUTH ALMANSOR STREET
500 NORTH PALM AVENUE
2000 WEST HELLMAN
IN THE CITY OF ALHAMBRA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra invites sealed bids for the
above stated project and will receive such bids in the office of the City Clerk, 111 South First
Street, Alhambra, California 91801, up to the hour of 10:30 A.M. April 16, 2026. They will be
publicly opened at 11:00 A.M. in the City Council Chambers.
Copies of the Specifications and contract documents are available from the City of Alhambra,
Parks and Recreation Department, 111 South First Street, Alhambra, California
Affirmative action to ensure against discrimination in employment practices on the basis of race,
color, national origin, ancestry, sex, or religion will be required.
The City of Alhambra will deduct a 10 percent retention from all progress payments as specified
in Section 9-3.2 of these Specifications.
The City of Alhambra hereby affirmatively ensures that minority business enterprises will be
afforded full opportunity to submit bids in response to this notice and will not be discriminated
against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration
leading to the award of the contract.
In entering into a contract to supply goods, services, or materials the Contractor offers and
agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it
may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act
(Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and
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Professions Code), arising from purchases of goods, services, or materials pursuant to the
contract. This assignment shall be made and become effective at the time the awarding body
tenders final payment to the Contractor, without further acknowledgment by the parties.
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Bids must be prepared on the approved Proposal forms in conformance with the Instructions to
Bidders and submitted in a sealed envelope plainly marked on the outside.
Bids more than $100,000 must be accompanied by a bid bond, made payable to the City of
Alhambra for an amount no less than 10 percent of the amount bid.
No bid will be accepted from a vendor who has not been licensed in accordance with the
provisions of the Business and Professions Code. The successful vendor will be required to
possess business licenses from the City of Alhambra.
The City of Alhambra reserves the right to reject any or all bids, to waive any irregularity, and
to take all bids under advisement for a period of thirty days.
For the purpose of determining the lowest responsible bidder the City of Alhambra will reduce
the total amount of any bid submitted by an amount equal to one percent of that portion of the
bid which is subject to sales or use tax if it is determined that the City of Alhambra would
receive a refund of sales or use tax on that portion of the bid. Payment, however, will conform
to the provisions of Section 9-3 of these Specifications and will not be reduced by the
aforementioned one percent.
Any contract entered into pursuant to this notice shall become effective or enforceable against
the City of Alhambra only when the formal written contract has been duly executed by the
appropriate officers of the City of Alhambra.
BY ORDER OF the City of Alhambra, California.
Lauren Myles, CMC
City Clerk of the City of Alhambra
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INSTRUCTIONS TO BIDDERS
PROPOSAL FORMS
Bids shall be submitted in writing on the Proposal forms provided by the City of Alhambra. All
information requested therein must be clearly and legibly set forth in the manner and form indicated.
The City of Alhambra will not consider any proposal not meeting these requirements.
All enclosed bid packet documents must be completed and submitted with the proposal. Failure to
do so will disqualify the bid.
PROPOSAL GUARANTEE
Proposals more than $100,000 must be accompanied by a proposal guarantee consisting of a bid bond
payable to the City of Alhambra in the amount not less than 10 percent of the total amount bid. Any
proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a contract is
awarded fails or refuses to execute the contract documents or furnish the required insurance policies and
bonds as set forth in those documents, the proposal guarantee shall be forfeited to the City of Alhambra.
The proposal guarantees of all bidders will be held until the successful bidder has properly executed all
contract documents.
DELIVERY OF PROPOSAL
Proposals shall be enclosed in a sealed envelope plainly marked on the outside, "SEALED BID FOR
THE FREE SUMMER FOOD SERVICE PROGRAM, IN THE CITY OF ALHAMBRA - DO NOT
OPEN WITH REGULAR MAIL." Proposals may be mailed or delivered by messenger. However, it is
the bidder's responsibility alone to ensure delivery of the proposal to the hands of the City of
Alhambra's designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. Late
proposals will not be considered.
WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by a written request signed by the bidder. Such requests must be
delivered to the City of Alhambra's designated official prior to the bid opening hour stipulated in the
Notice Inviting Bids. Proposals may not be withdrawn after the bid opening hour stipulated in the
Notice Inviting Bids without forfeiture of the proposal guarantee. The withdrawal of a proposal will not
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prejudice the right of the bidder to submit a new proposal, providing there is time to do so.
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IRREGULAR PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and
may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or
erasures. Alternative proposals will not be considered unless specifically requested. No oral,
telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid
will be deemed and held to include any such taxes which may be applicable.
DISQUALIFICATION OF BIDDERS
In the event that any bidder acting as a prime vendor has an interest in more than one proposal, all
such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to
subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so,
may also submit a formal proposal as a prime contractor. No proposal will be accepted from a bidder
who has not been licensed in accordance with the provisions of the State Business and Professions
Code.
DISCREPANCIES AND MISUNDERSTANDINGS
Bidders must satisfy themselves by thorough examination of the Specifications, and other contract
documents, and by any other means as they may believe necessary, as to the actual physical
conditions, requirements and difficulties under which the work must be performed. Before
submitting a Proposal, the Bidder shall carefully examine the specifications and fully inform
themselves as to all existing conditions and limitations, and shall include in the Proposal, the cost of
all items necessary in the delivery of the project. The Bidder shall not be allowed any extra
compensation by reason of any matter or thing, concerning that which such the Bidder might have
fully informed himself prior to the bidding. No bidder shall at any time after submission of a
proposal make any claim or assertion that there was any misunderstanding or lack of information
regarding the nature or amount of work necessary for the satisfactory completion of the job.
Any errors, omissions, or discrepancies found in the Specifications, or other contract documents shall
be called to the attention of the Alhambra Parks and Recreation Department Attention: Michael
Macias, Director of Parks and Recreation, Tel: (626) 570-5044, Fax: (626) 282-9419 and clarified
prior to the submission of proposals. Should a Bidder find any ambiguity, inconsistency or error in
the plans and project manual, or be in doubt as to their meaning, the Bidder shall notify the Alhambra
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Parks and Recreation Department, in writing via email no later than 10:00 am, (Friday, April 10,
2026). Issues requiring clarification will be addressed in a written addendum response, sent by email
to each Bidder, person or firm recorded by the Alhambra Parks and Recreation Department as having
possession of the bid packet. Any addenda issued by the Alhambra Parks and Recreation during the
time of bidding are to be included in the proposal from the Bidder, and shall become a part of the Bid
documents. The Bidder shall acknowledge receipt of addenda on the proposal form in the space
provided.
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