Operate Concessions for Funtastic Island Park 2026 RFP

Location:	Oklahoma
Posted:	Feb 12, 2026
Due:	Mar 6, 2026
Agency:	Owasso city
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D R - Professional, Administrative and Management Support Services
Solicitation No:	Request for Proposal
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

PARK CONCESSION STAND

PURPOSE OF REQUEST:

The City of Owasso (City) is inviting qualified vendors to submit a Proposal relating to the

operation and management of mobile concessions at Funtastic Island in the City of Owasso

from April 1, 2026, through October 31, 2026.

RFP TIME SCHEDULE:

Deadline for Proposals:

Preliminary Selection:

Award Agreement:

March 6, 2026

March 10, 2026

March 12, 2026

SITE INFORMATION:

The City intends to seek a private entity to provide concessions at the following facility:

Funtastic Island: Located at 10320 East 116th Street North, Owasso, 74055

- Amenities include Playground, Splash Pad, Picnic Shelter, and Restrooms.

SCOPE OF SERVICE :

 Administer, manage, and oversee operations of mobile concession facility.

 Routine maintenance and repairs of the facility as needed.

 Maintain the cleanliness and sanitation of all surrounding areas of the mobile concession

facility, including the park playground area and parking lot.

 Collect all waste, daily, from the areas mentioned above, including the trash receptacle

near the concession stand, and dispose of it off-site in a public dumpster.

 Purchase and maintain a sufficient inventory of products to serve patrons at the designated

location.

CONCESSION FACILITY :

1. The City of Owasso will provide a designated space in a pre-determined location in the

park.

2. Vendor will supply a mobile concession facility, in the form of a self-contained concession

truck or trailer.

3. Vendor will place the mobile concession facility in the designated location daily, beginning

on the first day of operation (April 1, 2026) through the last day of operation (October 31,

2026).

4. Vendor must agree that the City shall have the right to inspect the Vendor’s concession

facility/facilities and operation at any time and as often as is necessary for the City’s

judgment.

5. Vendor shall have complete control over the operation of the mobile concession

facility/facilities subject only to the obligations of the agreement and applicable law.

6. Vendor must accept the location in “as is” condition and containing whatever

appurtenances that may be contained therein or thereon.

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OPERATING HOURS

1. The facility must operate from April 1, 2026, through October 31, 2026.

2. Specific operating hours may be decided by the vendor, subject to approval from the City,

provided that the facility is in operation for a minimum reasonable time period each day.

3. Maximum hours of operation parameters are 10:00 AM – 10:00 PM.

4. Operating hours must be published on the mobile concession facility and consistent

throughout the agreement term.

OPERATING COSTS

1. Vendor will be responsible for all operating costs for the mobile concession facility.

2. The City of Owasso will not provide electrical or water service.

3. Operating costs are envisioned to include, but are not limited to, utilities, cleaning, routine

repairs, routine maintenance, and trash removal.

OPERATING AGREEMENT

1. The City of Owasso intends to enter into a concession agreement whereby the vendor

would operate the mobile concession facility and pay the City of Owasso a monthly

concession fee, as proposed by the bidder, in addition to a minimum base rent of

$250/month.

OPERATING REQUIREMENTS :

1. Vendor must acquire and maintain all necessary permits and/or licenses to engage in the

concession business during the agreement term.

2. Vendor will maintain the highest sanitation requirements and meet or exceed Oklahoma

Health Department standards and codes.

3. Vendor shall be wholly and solely responsible for vendor’s agents, servants, and

employees, and shall furnish such Workers Compensation, Unemployment, and other

insurance coverage as may be required by applicable law.

4. Vendor shall furnish whatever uniforms, tools, or equipment required by vendor or

vendor’s agents, servants, or employees.

5. Vendor shall produce and maintain a suitable and sufficient liability insurance policy in an

amount not less than $100,000.00 per claim and $500,000.00 per occurrence, covering

any losses or injuries that may occur as the result of acts or omissions by the vendor or

vendor’s agents, servants, or employees while operating the concession facility. Such

insurance shall include, but not be limited to, losses or injuries resulting from the

preparation, handling, storage, supply, or delivery of products designed for human

consumption.

6. Vendor will be responsible for all applicable federal, state, and local taxes for all products

sold and any federal and state taxes for themselves and any employees they might

employ.

7. The vendor will ensure that all insurance coverage required by the agreement will be with

insurance companies licensed to do business in the State of Oklahoma and in good

standing with the State Insurance Commissioner’s office on the agreement's effective

date.

OPERATING SPECIFICS :

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1. Glass containers shall not be distributed to patrons at any time or for any reason.

2. Vendor must submit the concession fee and base rent payment to the City on the first of

each month by 4:00 pm at City Hall.

3. If the vendor chooses the percentage of Gross Monthly Revenue as the concession fee, a

monthly financial statement including gross revenue and expenditures must accompany

payment, and explain how the percentage payment was calculated.

4. All financial documents, records, and detailed accounts of financial operations shall be

open to the City’s Finance Department for review and/or audit.

5. The Term of Agreement shall be for one (1) season, April 1st - October 31st, with the option

of renewal upon compliance.

6. Vendor must agree to and comply with all agreement terms.

INSTRUCTIONS TO VENDORS :

1. All proposals should be sent or delivered to the City of Owasso’s Recreation and Culture

Department – 200 S. Main Street, Owasso, Oklahoma, 74055

2. All proposals should be clearly marked in the lower left-hand corner: RFP – Park Mobile

Food Concession Facility. All proposals must be received by 11:30 a. m. on March 6,

2026. No faxed or telephone proposals will be accepted.

3. Proposals should be prepared simply and economically, providing straightforward,

concise descriptions of provider capabilities to satisfy the requirements of the request.

4. All proposals must include the following information:

a. The name, local address, and phone number of the organization and/or individual

submitting a proposal for this agreement.

b. A complete description of your organization, including qualifications and

experience concerning concession administration and vending management.

c. Names of the principals of your organization and the résumés of each. Identify

the principal who will be in charge of the administration.

d. Details of the competencies for each item previously identified under “SCOPE OF

SERVICE” and include a commentary that evidences the ability to complete

requirements.

e. A list with a detailed explanation of the equipment vendor will be providing and

utilizing at the site.

f. Proposed menu and prices for concession items or criteria by which future pricing

will be determined.

g. Hours and days of operation (not to exceed 10:00 AM -10:00 PM).

h. Proposed concession fee to City (percentage of Gross Monthly Revenue, or

proposed flat monthly fee).

i. Proposed base rent to City (no less than $250/month).

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j. Respondents shall submit the proposal in a bound submittal in 8-1/2” x 11”.

The response shall be limited to twenty (20) single-sided pages, not including

resumes.

The City of Owasso reserves the sole right to evaluate the submittal, waive any irregularities

therein, select candidates for submittal of proposals, or reject any and all organizations that

submitted should it be deemed for its best interest. Once the proposals are reviewed, negotiations

will begin and continue until an agreement can be reached. Interviews may be required for the

final selection.

PROPOSAL EVALUATION

The RFP submittal will be evaluated on the following:

 Experience, qualification, and knowledge

 Established awareness of the significance placed on involved responsibilities regarding

cleanliness, sanitation, and disposal

 Recognized understanding of all required terms of operation previously described

 Quality of service and development potential

 Compensation to the City

The City wishes to thank you in advance for your interest and submission of your RFP. Please

direct comments, questions, and any requests for information to Tina Mushrush, Administrative

Manager of Recreation and Culture, the City of Owasso, at (918) 376-1539 or via email at

tmushrush@cityofowasso.com.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	Request for Proposal
Bid Title:	Operate Concessions for Funtastic Island Park 2026 RFP
Category:	Services
Status:	Open
Additional Status Information:	Addendum to the Request - Deadline for Submittals is 11:30 AM

Operate Concessions for Funtastic Island Park 2026 RFP

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