State of Iowa Building Renovation

Location:	Iowa
Posted:	Dec 20, 2025
Due:	Jan 7, 2026
Agency:	State Government of Iowa
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RFP951600-01
Publication URL:	To access bid details, please log in.

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RFP COVER SHEET

Administrative Information

STATE OF IOWA

REQUEST FOR PROPOSALS

PROFESSIONAL DESIGN SERVICES

RFP Number RFP951600-01 Title of RFP State of Iowa Building Renovation

Agency

Iowa Department of Administrative Services (DAS)

Project

Description

The State of Iowa Department of Administrative Services (DAS) is a vendor to provide

professional services to assist the state with strategic space planning. Services may

vary based on needs and may include space utilization assessment, interior design, full

design/construction documents, interior design development, and related project

management for State owned properties within 30 miles of the Des Moines area.

State Issuing Officer:

Michael Bradbury

Issuing Officer

Iowa Department of Administrative Services

Hoover State Office Building, Level 3

1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327

Email: construction.procurement@iowa.gov

PROCUREMENT TIMETABLE—Event or Action

Date/Time (Central Time)

State Posts Notice of RFP on TSB website

12/18/2025

State Issues RFP

12/20/2025

A Pre-Proposal Conference will not be held for this proposal.

Questions, requests for clarification, and suggested changes from

Respondents due to Construction Procurement

12/29/2025 @ 2:00 PM

Proposals Due

1/7/2026 @ 2:00 PM

Relevant Websites

Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov

Website where contract terms and conditions are posted

https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf

Number of Copies of Proposals Required to be Submitted: 1 Digital

Firm Proposal Terms

The minimum number of days following the deadline for submitting Proposals that the firm guarantees

all proposal terms, including price, will remain firm is 120 Days.

1.1 INTRODUCTION

The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and

available Design companies for services, per RFP cover page, and as outlined in the following

(Sections 1.2 - 1.3). The successful proposal must:

● For the staff that will be assigned, identify and describe qualifications, experience, and

expertise in providing services for similar, or relevant, projects.

● For the staff that will be assigned, provide a list of past similar or relevant projects completed

in the last 5 years, and include brief descriptions of what the projects entailed and a contact

name and phone number (reference). In addition provide estimated project cost, final project

cost at acceptance, and whether it was completed on time.

● Describe the composition of your team. Identify staff to be assigned. Provide resumes of key

individual(s) including education, relevant experience, and certifications/licensing.

NOTE: Any responding company and/or consultant that is part of the project design services

cannot receive an award from the resulting request for bid of construction services.

● Describe the cost estimating, status reporting, and cost reporting procedures you utilize.

● Describe computer program/software capabilities and expertise you utilize. Please describe

your experience.

● Provide a copy of your organizational chart.

● Describe your experience, if any, on designing similar or relevant projects for the State of

Iowa.

● Provide the hourly rates, and anticipated hours by position, for all persons (including sub-

consultants) that will be assigned to the project. Also provide an estimated fee total.

● Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting

Policies and Procedures 210.245), and all other charges.

1.2 SCHEDULE

DAS is seeking a firm that can commence work upon execution of a contract. Time is of the

essence.

Execution of Designer’s Contract

Tentative Design Kick-Off Meeting

100% Design Development Documents and Cost Opinion By

50% Construction Documents and Cost Opinion By

95% Construction Documents and Cost Opinion By

100% Construction Documents and Cost Opinion By

Week of January 19th, 2026

Week of January 26th, 2026

To Be Coordinated

1.3 PROJECT DESCRIPTION

A Construction Manager may be engaged for this Project to serve as advisor to DAS and to provide

assistance in administrating the Contract for Design between DAS and the Designer according to

separate contract between DAS and Construction Manager. DAS is currently seeking a vendor to

provide professional services to assist the state with strategic space planning. Services may vary

based on needs and may include space utilization assessment, interior design, full

design/construction documents, interior design development, and related project management

for State owned properties within 30 miles of the Des Moines area. Proposals should reflect

experience with both physical and digital security, i.e. Integrated Camera Systems, Doors Access

Controls, Alarm Systems, Digital Entry Logs. The scope of services is anticipated to include

approximately 67 - 560 agency staff members and a range of 18,000 - 65,000 SF at a minimum of

two locations.

Design services shall include:

1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page

for a sample contract.

1.3.2 All design disciplines necessary to complete the scope of work.

1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the

Owner, Construction Manager, and Owner’s maintenance staff.

1.3.4 Use of the State of Iowa‘s construction management software program for uploading all

documents, submitting and approving pay apps, and construction administration. The

cost for the use of the software is paid by the Owner.

1.3.5 Services may include:

1.3.5.1 Space utilization assessment

1.3.5.2 Interior Design development

1.3.5.3 Full design including but not limited to architectural, building code evaluation,

mechanical, plumbing, electrical, data, data raceways, access controls, life safety,

and construction phasing plans. Finishes to include but not limited to new

ceilings, new light fixtures, new tile/carpet/VCT, VWB, paint, and new doors and

hardware.

1.3.5.4 Full design including providing material recommendations based on experience,

quality, and price. Recommendations for replacements and upgrades shall

include non-proprietary equipment and systems.

1.3.6 Coordination with voice/data staff of the State to help coordinate specifications and scope

related to those items.

1.3.7 Management and design of the office furniture layout and products; may include

implementation of furniture installation.

1.3.8 Management and design of A/V layout and products; may include implementation of A/V

installation.

1.3.9 Management and design of security layout and products including implementation of

installation.

1.3.10 Available existing CAD/PDF drawings will be provided to the successful design firm.

Accuracy of drawings shall be verified by the design firm.

1.3.11 Field examination of the existing buildings.

1.3.12 Provide minor drawing work to assist the Construction Manager in the development of

hazardous materials bid package. This shall include providing PDF backgrounds for

identification, by others, of hazardous materials removal.

1.3.13 Designer shall include any and all survey work required for completion of project.

1.3.14 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut

down requirements where required.

1.3.15 Provide detailed input of design schedule to Construction Manager for overall

incorporation into master schedule.

1.3.16 Designer shall assist Construction Manager in the evaluation of long lead times.

1.3.17 Quality control during Design, Preconstruction and Construction.

1.3.18 Compliance with all Federal, State, and applicable AHJ codes.

1.3.19 Completion of State building and energy code documents, as required.

1.3.20 Design review will be conducted at intervals determined by DAS. Reviews will be

conducted with DAS Owner Representative, DAS Space Management, Construction

Manager, if assigned, and Agency Representative at minimum.

1.3.21 Review with the Department of Inspections, Appeals, and Licensing’s Building Code

Bureau for approval of plans or exemption from review. All fees associated with the

Bureau are the responsibility of the designer.

1.3.22 Develop and distribute agendas and meeting minutes for all meetings during the design

phase.

1.3.23 Designer shall provide any information necessary to obtain utility rebates where

applicable.

1.3.24 DAS may engage the services of a commissioning agent for the project. Designer shall

coordinate with the commissioning agent, participate in meetings and review

recommendations of the commissioning agent. The intent is to have the commissioning

agent involved from the beginning of design through the end of the project. (A separate

RFP will award commissioning services. Design firms have the option of proposing on both

the design and commissioning services but can only be awarded one).

1.3.25 Construction drawings, specifications (the Construction Manager will produce Divisions

00 and 01), and addenda.

1.3.26 Provide bid alternates as determined during the course of design and bid package

development.

1.3.27 Assist Owner and Construction Manager in obtaining bids from qualified contractors.

1.3.28 Construction administration, including creation of the submittal and closeout items log,

review of and responses to submittals and closeout documentation, RFIs, proposal

requests, change orders, pay applications, periodic site visits, attendance at project

meetings as required, participation / development of contractor punch list, closeout

documentation review and approval, certificates of substantial completion, and

certificates of final completion, as well as development of Architectural Supplemental

Instructions for design revisions, and punch lists within the construction management

software program.

1.3.29 Participation with project team during construction progress meetings as required.

Designer shall participate in bi-weekly conference calls during the construction period.

1.3.30 Field Observation reports, with photos, submitted for each site inspection within five (5)

days of the site visit.

1.3.31 Acknowledgement that all documents are copyright to the State of Iowa and shall be

turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and

addendums will be expected to be incorporated before final posting. Both the native

computer format and PDF versions shall be uploaded to the construction management

software program at the end of the project.

1.3.32 The Department requests hourly fee pricing from the respondents to this RFP. Pricing

shall be broken down by position.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.