Various Apple products

Location:	Mississippi
Posted:	Apr 25, 2026
Due:	May 8, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	318-20260413161934 NASD
Publication URL:	To access bid details, please log in.

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BID #26-03

New Albany School District

NOTICE TO BIDDERS

INVITATION FOR BIDS

1112 Wesson Tate Drive

New Albany, MISSISSIPPI 38652

TELEPHONE

(662) 534-1800

The New Albany School District will accept sealed bids for various Apple products until 2:00 P.M.

Friday, May 8th, 2026, in the Superintendent of Education Office Building of the New Albany School

District, located at 1112 Wesson Tate Drive, New Albany, MS 38652. This is a three-year term bid

and bid prices will be effective from the date the board awards the bid. Bids will be accepted by mail

or hand delivered. The sealed bids for the purchase of the following item(s) will be publicly opened,

read aloud and taken under advisement and tabulated by the administration at the time bids are due:

BID #26-03 APPLE BRANDED PRODUCTS

Items required, specifications, and bid forms. You may also obtain the documents in person at the

Superintendent of Education Office Building of the New Albany School District, located at 1112

Wesson Tate Drive, New Albany, MS 38652, by calling (662) 534-1800 or email jmiller@nasd.ms.

Mailed or hand delivered bids should be clearly marked on the outside of the envelope “SEALED

BID #26-03 Apple Branded Products” and delivered to the New Albany School District, 1112 Wesson

Tate Drive, New Albany, MS 38652.

The New Albany School District reserves the right to reject any and/or all bids or any groups thereof

and waive any defect or informality in any bid or bidding procedure.

Inquiries regarding this bid should be directed to Jake Miller at the following email address:

jmiller@nasd.ms

Jake Miller, Technology Director

New Albany School District

Publishing Dates: April 15, 2025 and April 22, 2025

Notice to Bidders:

The New Albany School District will accept sealed bids for various Apple products until 2:00 P.M.

Friday, May 8th, 2026, in the Superintendent of Education Office Building of the New Albany School

District, located at 1112 Wesson Tate Drive, New Albany, MS 38652. This is a three-year term bid

and bid prices will be effective from the date the board awards the bid. Bids will be accepted by mail

or hand delivered. The sealed bids for the purchase of the following item(s) will be publicly opened,

read aloud and taken under advisement and tabulated by the administration at the time bids are due:

Complete RFP can viewed at this web Address: https://tinyurl.com/3waf2898

BID #26-03

INTRODUCTION

New Albany School District is desiring to establish a contract for Apple branded products. The

District is soliciting Requests for Proposals (RFP) from qualified vendors with the intent to create a

contract to purchase Apple Equipment and Computer Accessories. This purchasing contract shall

include products listed herein and products available in the Apple Store for Education, specifically for

K-12 educational institutions. This purchasing contract shall include bulk purchases and individual

purchase during the 3-year term.

The New Albany School District seeks to maintain this term contract for a period of 3 years (36

months), at which time the agreement shall be terminated. During this 3-year term contract, the

District will request a price redetermination (updated price list) twice a year. This pricing update shall

also include any new products or updates to products that have been added to the Apple Store for

Education (K-12 Education Institutions Price List).

Prices quoted shall be all-inclusive (including all applicable taxes, shipping cost, and technical

support).

Omissions in the proposal of any provision herein described shall not be construed as to relieve the

vendor of any responsibility or obligation to the complete and satisfactory delivery, operation and

support of any services.

Should the vendor have questions or find discrepancies in, or omissions from, these specifications or

shall be in doubt to its meaning, the vendor shall at once notify the New Albany School District. All

questions should be addressed to Jake Miller at the following email address: jmiller@nasd.ms.

Proposals will be received at the New Albany School District Business Office, located at 1112

Wesson Tate Drive, New Albany, MS 38652 on or before 2:00 PM CDT on May 8th, 2026.

Copies of this RFP and, if any, subsequent addenda, as well as detailed specifications,

communications, updates, and other relevant information, can be found on our website:

https://www.newalbanyschools.us/careers/#bids. Interested parties shall submit a proposal clearly

labeled with the words “Term Contract for Apple Equipment and Computer Accessories” on or

before the specified deadline.

Submission Deadline: May 8th, 2026 at 2:00 PM CDT

Proposals received after the stated deadline will be deemed invalid and will not be considered. The

responsibility of timely delivery of proposals rests solely with the vendor. Bids or alterations by fax,

phone, or email WILL NOT be accepted.

The initial contract purchase aims to enhance educational resources for students and staff across

the New Albany School District, supporting student learning and technology integration as needed

throughout the District.

BID #26-03

Schedule of Events:

Event

Release of RFP

Newspaper Publish Dates

Deadline for Questions

Deadline for Submission of Proposals

Date(s)

April 7th, 2026

April 15 & April 22, 2026

May 4th, 2026

May 8th, 2026 @ 2:00 PM CDT

VENDOR BID INSTRUCTIONS

B-1 - DELIVERY OF BIDS:

1. The New Albany School District Board of Education will receive mailed/hand delivered sealed, competitive bids

in the Office of the Director of Finance, Superintendent of Education Office Building of the New Albany School

District, 1112 Wesson Tate Drive, New Albany, MS 38652, as per the date and time specified on page 1, at which

time the bids will be publicly opened, read aloud and taken under advisement and tabulated by the

administration at the time bids are due.

2. The Bid Proposal form must be received on or before said date and time, neither the dating of the Bid Proposal

form nor placing it in the mail by this date will meet the requirements pertaining to this bid. Any bid received after

the bid opening date shall be marked "LATE BID" and returned to the Bidder unopened.

3. The district will not be responsible for any delays in delivery. It is the sole responsibility of the Bidder that bid

proposals reach the above destination by the bid opening date and time.

4. Bids or alterations by fax or telephone WILL NOT be accepted.

5. If the New Albany School District Superintendent of Education Office Building is closed for any reason, including

but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations

superimposed after the fact, fire, earthquakes, floods or other natural disasters (the “Force Majeure Events”),

which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly

opened and read aloud on the next business day that the district shall be open and at the previously advertised

time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be

advertised, and all Vendors/Contractors, upon submission of a bid proposal shall be deemed to have knowledge

of and shall have agreed to the provisions of this paragraph. Bids shall be received by the district shall not be

held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of

the district offices as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the

delivery and receipt of its bid by the district prior to the new date and time of the bid opening.

B-2 - PRICES:

1. Bid prices, unless otherwise specified, shall be net, including transportation, lift-gate delivery, and handling

charges fully prepaid by the Bidder.

2. All bids must be firm prices, free of any escalator clauses.

3. Prices should include any and all applicable taxes, as New Albany School District is a tax-exempt governing

authority, tax exemption letter furnished upon request.

4. Bids will be awarded for each item included in the bid proposal. AppleCare pricing for each item should also be

included, where applicable.

B-3 - BID ADDENDUM:

1. Any interpretation of the documents will be made by written addendum only and issued by the office of the

Director of Finance. Copy of such addendum will be posted on the district website. The district will not be

responsible for any other explanation of the proposed document.

2. As per Mississippi Code of 1972, as amended; SEC. 31-7-13. Bid requirements and exceptions; (iv) No

addendum to bid specifications may be issued within two (2) working days unless such addendum also amends

BID #26-03

the bid opening date to a date not less than five (5) working days after the date of the addendum. Any addendum

will be distributed in accordance with applicable statute.

B-4 - PROPER EXECUTION

1. All bids must be submitted in accordance with Section 31-7-13 of Mississippi Code of 1972 as amended, and

must be properly executed and signed by a responsible officer or employee of the Bidder.

2. All bids must be typed or written (legibly) in ink. Any alterations or changes that are made must be done in ink

and initialized by the person who signs the Bid Proposal form.

a. Bids should be checked before submission for accuracy and correctness since the New Albany District

School Board of Education WILL NOT be responsible for any errors for which the Bidder is responsible.

3. The district reserves the right to reject bids from Bidders who submit incomplete bids that do not specifically

adhere to the bid instructions herein.

4. To prevent opening by unauthorized individuals, it is required that the Bid Proposal form be delivered in an

envelope clearly marked in the lower left-hand corner with the following information:

DATE: (date the bid is submitted)

DUE: (date the bid is due)

BID NUMBER: (on bid documents)

BIDDERS NAME: (company/full name)

B-5 - CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:

By signing the BID PROPOSAL FORM the Bidder certifies, in connection with procurement, that to the best of their

knowledge and belief:

1. The prices in the BID PROPOSAL FORM have been arrived at independently, without consultation,

communication, or agreement, for the purpose of restricting competition; as to any matter relating to

such prices with any other Vendor or Bidder.

2. Unless otherwise required by law, the prices have not been knowingly disclosed by the Bidder and will

not knowingly be disclosed by the Bidder prior to the Bid Opening Date and Time specified on page 1 of

the BID INSTRUCTIONS, directly or indirectly with any other Vendor or Bidder.

3. No attempt has been made or will be made by the Bidder to induce any other Person or Bidder to submit

or not to submit a BID PROPOSAL for the purpose of restricting competition.

B-6 - BID WITHDRAWAL and MODIFICATION:

1. Bids may be modified or withdrawn by written notice from or in person by the Bidder, if received in the Office of

the Director of Finance, two (2) working days prior to the stated bid opening date and time on page 1 of the BID

INSTRUCTIONS.

2. No withdrawals will be accepted by telephone, fax or email.

3. If a Bidder withdraws his bid, all documents shall remain in the possession of the New Albany School District

Board of Education, marked as withdrawn, and included in the permanent file of that bid item.

4. No bids shall be withdrawn for a period of thirty (30) days following the bid opening date, unless otherwise

provided for by law.

B-7 - BID OPENING:

1. All bid openings are open to the public. The New Albany School District staff will read a summary of each

bidder's proposal and answer questions to the extent possible at the time. Any information provided in the bid

which contains trade secrets or confidential commercial or financial information and which bidder does not wish

to be disclosed other than for purposes of evaluating it must be clearly labeled on each sheet as confidential.

2. All disclosures of bid information to interested parties will be made in compliance with New Albany School District

policies and procedures established in accordance with the Mississippi Public Records Act of 1983 defined in

Section 25-61 of the Mississippi Code.

B-8 - RIGHT TO REJECT BIDS:

The New Albany School District Board of Education reserves the right to reject any and/or all bids or any groups

thereof and waive any defect or informality in any bid or bidding procedure.

BID #26-03

B-9 - BID ACCEPTANCE:

1. If the New Albany School District accepts a bid in response to this request, it will accept the bid of and award the

bid to the lowest and best responsive bidder meeting specifications, price and other factors considered. The low

bid is not always the best bid. Other factors to be considered include, but are not limited to: conformity to the

specifications; quality; bidder's ability to provide service, maintenance, and training; past performance of bidder;

financial standing and status of the bidder.

2. Unless otherwise stated in the BID SPECIFICATIONS all bids shall be binding for a minimum of thirty (30) days

following the acceptance of the bid by the New Albany School District Board of Education.

B-10 – CONTRACT PERIOD

1. This is a three-year term bid and bid prices will be effective from the date the board awards the bid.

B-11 - BILLING/ORDERING

1. All items or services shall be billed to the individual school(s) or department(s) to which they are delivered or

performed, unless otherwise specified in the BID SPECIFICATIONS.

2. All invoices are due in the Superintendent of Education Office Building of the New Albany School District, 1112

Wesson Tate Drive, New Albany, MS 38652 38852, on or before the last day of each month. If they are not

received by that date payment will not be made until the following month.

3. Payment of above-described invoices shall be on the 2nd Monday of each month.

4. No negotiations, decisions or actions shall be executed by any bidder as a result of any discussions with any

District employee. Only transactions that are on a New Albany School District purchase order may be considered

official.

B-12 - DAMAGE OR LOSS:

1. Any damage or loss to the New Albany School District’s property as a result of any action by the successful

Bidder in the execution or performance of any item or service in this bid, shall be repaired to the satisfaction of

the New Albany School District Board of Education, at the Bidders expense, within a reasonable time set forth by

the New Albany School District Board of Education.

2. The successful Bidder shall hold the New Albany School District Board of Education, New Albany School District,

its Officers, Agents and Employees harmless from liability of any nature or kind whatsoever, because of use of by

publisher or author, manufacturer or agent of any copyrighted or un-copyrighted composition, secret process,

patented or unpatented invention, article, environment-sensitive material, or appliance furnished or used under

this bid.

B-13- Delivery:

1. The purchase order issued will indicate if delivery is to be made to one (1) central location or to multiple locations

within the District.

2. It is understood that the Bidder agrees to deliver all items prepaid (F.O.B. Destination) to an inside point or points

of receipt. All related costs for delivery are to be borne by the Bidder and should be included in their bid.

3. Any items requiring unpacking and/or assembly and/or installation WILL BE UNPACKED, ASSEMBLED,

INSTALLED AND SET IN PLACE AND MADE FULLY OPERATIONAL BY THE SUCCESSFUL BIDDER AT

THEIR OWN EXPENSE at the time and place designated by the New Albany School District unless otherwise

stated in the bid specifications.

4. Under no circumstances will the New Albany School District assume any responsibility in connection with

deliveries of the bid items.

5. If the successful Bidder fails to deliver by the specified delivery date or a reasonable time thereafter, giving

acceptable reasons for delay, the New Albany School District Board of Education reserves the right to cancel the

portion which he has failed to deliver within the specified time and/or to purchase it elsewhere, charging the

increase in price and cost of handling, if any, to the Bidder.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	318-20260413161934 NASD	Advertised Date	04/24/2026 10:00 PM
RFx #	3170035609	Submission Date	05/08/2026 2:00 PM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The New Albany School District will accept sealed bids for various Apple products until 2:00 P.M. Friday, May 8th, 2026, in the Superintendent of Education Office Building of the New Albany School District, located at 1112 Wesson Tate Drive, New Albany, M

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