County Properties in Lieu of Courthouse

JEFFERSON COUNTY, WISCONSIN
REQUEST FOR BID
Jefferson County Parking Lot Maintenance
Issued: 08-Jul-2026
Responses Due: 30-Jul-2026
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GENERAL INFORMATION
1.1 Purpose & Scope:
Jefferson County (hereinafter "County"), requests Bids for parking lot maintenance services, and
intends to use the results of this process to award a Contract. Jefferson County does not guarantee it will
purchase any specific quantity or dollar amount. Bids that require a minimum number of commodities or
services may be rejected.
1.2 Project:
Crack filling, seal coating, asphalt patching, and line marking for the Courthouse, Fair Park, and Carnes Park.
Courthouse site is located at 311 South Center Avenue, Jefferson, WI
Fair Park site is located at 506 North Jackson Street, Jefferson, WI
Carnes Park West is located at N3220 Radloff Road, Fort Atkinson, WI
Carnes Park East is located at N3299 Banker Road, Fort Atkinson, WI
Detailed specifications attached separately.
1.3 Hours of Work:
Courthouse scope of work shall be executed on weekends only, Friday 6pm - Sunday 6pm, allowing
access Monday morning. Sheriff entrance shall be completed in phases to allow access to that
entrance at all times.
Fair Park scope of work shall be executed in phases Monday thru Thursday in a manner that allows
access to the property, building entrances, 40 % of the parking spaces, and a minimum of two gates
at all times.
Carnes Park scope of work shall be executed in phases any day of the week but must allow access
to the property, building entrances and a minimum of 40% of the parking spaces at all times.
1.4 Contract:
In the event of an award, the contents of this RFB (including all attachments), RFB addenda and revisions,
the Bid response from the successful bidder as accepted by the County, Jefferson County's Standard Terms
& Conditions, and any additional terms agreed to in writing by the parties shall be incorporated into the
attached Contract. Failure of the successful bidder to accept these elements may result cancellation of the
award.
1.5 Minimum Requirements:
Mandatory bidder qualifications and/or requirements in this RFB document must be minimally met without
exception; failure to meet such may disqualify your bid. Before the award of any Contract, the County shall
be satisfied the bidder has sufficient qualified resources available for performing the work described in the
bid. In the event no bidder is able to meet the mandatory requirements, the County reserves the right to
continue the review of the bids and select the bidder that most closely meets the requirements specified in
this RFB.
1.6 Standard Terms & Conditions:
All contracts shall be subject to Jefferson County's Contract for Services and Standard Terms and
Conditions (Exhibit A). The bidder shall not submit its own Contract document as a substitute for
the County's Standard Terms & Conditions. Bidders shall accept all terms and conditions or submit point-
by-point exceptions along with proposed alternative language for each point. The County reserves the right
to negotiate the contractual terms and conditions or reject the bidder's response and proceed to the next
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qualified bidder.
1.7 Reasonable Accommodations:
Upon request, the County shall provide reasonable accommodations, including the provision of
informational material in an alternative format for individuals with a disability.
SUBMITTAL INSTRUCTIONS
2.1 Calendar of Events:
Date Event
08-Jul-2026 Date of issuance of the Request for Bid
27-Jul-2026 Pre-Bid Site Visit/Conference 9:00am
30-Jul-2026 Bids due from vendors by [1:00pm] (CST)
30-Jul-2026 Bid opening at [1:00pm] (CST)
13-Aug-2026 Anticipated Award Date
24-Aug-2026 Anticipated Project Start Date
25-Sep-2026 Project Completion Date
2.2 Communication:
All communications and/or questions in regard to this Request for Bid must be in writing and directed to
John Fox. Any contact with County employees concerning this RFB is prohibited from the date of
release of the RFB until the notice of award is released, except as authorized herein. Contacting anyone
other than the designated contact set forth above may disqualify your response.
2.3 Pre-Bid Site Visit:
Bidders shall visit the project site prior to submitting a bid to ensure they understand the requirements of
the project. Site visits will be held July 27th, 9am. We will begin site tours at the Jefferson Courthouse
meeting outside at the North end of the site near the veterans memorial.
2.4 Supplements/Revisions:
If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in
this RFB, they shall promptly notify John Fox in writing. If a bidder fails to notify the County of an error in
the RFB document which is known to the bidder or which must have reasonably been known to the
bidder, the bidder submits a response to the RFP at its own risk and if awarded a contract, shall not be
entitled to additional compensation or time by reason of the error or its later corrections.
In the event it becomes necessary to provide additional clarifying data or information or revise any part of
this RFB, supplements or revisions will be posted on the Jefferson County website. It is the responsibility of
prospective bidders to check the website for any amendments prior to submission.
2.5 Method of Bid:
The bidder shall submit a lump sum contract proposal and unit price information as indicated on the bid
form. Prices shall be in U.S. dollars.
2.6 Submission:
All bids shall be submitted on the County Bid Form provided herein, along with all other required
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documentation, in a sealed envelope bearing on the outside the name of the bidder, the bidder's address,
and the project name to 311 S. Center Avenue, Jefferson, WI, or by email as an attachment or
downloadable link with the subject line "Jefferson County Parking Lot Maintenance" to
facilitiesbids@jeffersoncountywi.gov. Bids must be received and time-stamped no later than 1:00pm (CST)
on July, 30, 2026. Any responses received after the submission deadline will not be considered.
2.7 Bid Modification:
Once submitted bids may be modified in writing prior to the date and time set for bid closing. Any such
modification must be signed by a duly authorized representative, and state the new document supersedes
or modifies the prior bid. The modification must be clearly marked "Bid Modification" with the RFB project
title. Bids may not be modified after bid closing time and date.
2.8 Bid Withdrawal:
Bids may be withdrawn in writing by a duly authorized representative of the bidder any time prior to the
bid opening date. Following the bid opening, bids cannot be withdrawn for a period of sixty (60) days from
the scheduled bid opening.
2.9 Use of Subcontractors:
The bidder will be responsible for the contract performance of its subcontractors. The bidder shall
identify in its bid response any potential subcontractors, suppliers, and service providers it intends to use
to perform, furnish or procure labor, services, materials, plans or specifications under this Contract.
All subcontractors must be approved in writing by the County. Pursuant to Wis. Stat. 779.14(1m)(d), the
County is authorized to make direct payment to subcontractors or pay the prime contractor with checks
made payable to the prime contract and one or more subcontractors.
2.10 Taxes:
Pursuant to Wisconsin Statutes Section 77.54(9m), certain building materials and other eligible items may
be purchased for this project by the County without the requirements to pay the regular sales or use tax.
When permitted under Wisconsin Statutes Section 77.54(9m), the bidder will exclude sales or use tax on
building materials and other eligible items.
2.11 Bid Evaluation:
Jefferson County reserves the right to accept or reject any and all bids and to waive any technicality or
informality. Award will be made to the lowest responsible, responsive bidder conforming to the
specifications, terms and conditions set forth herein. Jefferson County shall be the sole judge as to bidder's
compliance with the bid instructions.
In determining the responsiveness and responsibility of the bidder, the following shall be considered when
applicable: the ability, capacity, and skill of the bidder to perform as required; whether the bidder can
perform promptly, or within the time specified without delay or interference; the character, integrity,
reputation, judgment, experience and efficiency of the bidder; the quality of past performance by the
bidder; the previous and existing compliance by the bidder with related laws and regulations; the
sufficiency of the bidder's financial resources; the availability, quality, and adaptability of the bidder's
equipment, supplies, and/or services to the required use, etc.
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SPECIFICATIONS
01 73 29 Cutting & patching (attached)
32 17 23 Line marking (attached)
32 12 18 Seal coating (attached)
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BID FORM
Jefferson County Parking Lot Maintenance
Bidder shall complete the work in accordance with the Specifications set forth above for the
following price(s):
CRACK FILLING QTY RATE TOTAL
Courthouse LF
Fair Park LF
Carnes Park LF
TOTAL:
SEAL COATING QTY RATE TOTAL
Courthouse SY
Fair Park SY
Carnes Park SY
TOTAL LABOR:
LINE MARKING QTY RATE TOTAL
Courthouse Stall
Fair Park Stall
Carnes Park Stall
TOTAL LABOR:
UNIT PRICE (Includes all prep work) QTY Rate COST
Crack filling LF
Seal coating SY
Line marking Stall
Asphalt patching SY
TOTAL BID: _________________
For the price quoted in relation to this project, bidder shall provide all labor, equipment, materials, taxes,
overhead, fuel, subcontractors, and all other direct and indirect costs necessary to complete the project in
accordance with the Specifications and Contract documents.
ATTACH PROJECT SCHEDULE WITH ESTIMATED DATE OF COMPLETION
AND LIST OF ALL PROPOSED SUBCONTRACTORS WITH THE CLASS OF WORK TO BE PERFORMED BY EACH
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BID FORM Continued
Alternate bids
Alternate bid #01: Provide additional line marking for Courthouse parking space 1 - 14 as shown
on drawings
Alternate bid #02: Provide additional asphalt pavement sealing and crack filling as shown on
Carnes Park East drawings
Alternate bid #03: Provide additional asphalt pavement sealing and crack filling as shown on
Carnes Park West drawings
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BIDDER CERTIFICATION
Jefferson County Fair Park barn roof replacement
The undersigned bidder certifies by submission of the this bid that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any federal department or agency.
By submitting a bid, the bidder agrees to provide the specified products and/or services in this Request
for Bids, at the prices quoted, pursuant to all requirements and specifications set forth herein.
Furthermore, the undersigned vendor certifies under penalty of perjury that:
1) the bidder has read and fully understands all bid specifications, plans, and terms and conditions;
2) the bid is genuine and is not made in the interest of or on behalf of any undisclosed person or entity;
3) the bidder has not directly or indirectly inducted or solicited any other bidder to submit or not submit
a bid;
4) the bid has been independently arrived at without collusion with any other bid submitter, competitor,
or potential competitor; and
5) the bidder has not knowingly disclosed this bid prior to the bid opening with any other bid submitter or
competitor.
Submitted By:
Address:
Phone:
Email:
Signature:
Printed Name:
Title: Date:
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CONTRACT FOR SERVICES
Contract No.:
Commodity/Service:
Contract Term:
Contract Amount:
This Contract for _________________________("Contract"), is made to be effective on this ___________ day of
________, 20___ ("Effective Date") by and between Jefferson County, a quasi-municipal corporation ("County") and
____________ ("Vendor"). The County and Vendor may hereinafter be referred to individually as a "Party" or collectively as
"Parties." The County and Vendor, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1.0 TERM OF AGREEMENT
This Contract is effective upon execution by the Parties and shall expire upon completion of the project,
unless sooner extended or terminated in whole or in part, as provided herein.
2.0 ENTIRE CONTRACT
2.1 Entire Contract. This document together with its exhibits and attachments is
the "Contract" and a complete and exclusive statement of the agreement
between the parties. This Contract supersedes all other communications and
representations between the Parties related to the subject matter of the
Contract.
2.2 Integration of Documents. The parties intend for this Contract and all of the Exhibits
and attachments hereto to be read and harmonized together to the extent possible.
In the event of conflict between the terms of the documents, this document shall
control.
2.3 Contract Parts. The Contract consists of the following parts which will serve
as the hierarchy of documents in descending order for resolution:
Final Executed Contract and/or Official Purchase Order
Request for Bid or Proposal (including all attachments and addenda)
Jefferson County's Standard Terms & Conditions (Exhibit A)
Vendor's Original Bid Response dated ____________
3.0 SCOPE OF WORK
Vendor agrees to provide all of the products and services set forth in specifications
outlined in the Request for Bid. A brief overview of the scope of work and products is as
follows: _________________________________________________________
4.0 CONTRACT PRICE
The County shall pay Vendor for completion of the scope of work in accordance with the
Vendor's Bid Response an amount in current funds not to exceed $__________. All
equipment, materials, labor, overhead, taxes, and all other costs are included in order to
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