IFB 26-05 Musketball Drive & Cedar Creek Drive

LEGAL NOTICE OF INVITATION FOR BID
Lincoln County, New Mexico
Project Name: Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
Lincoln County is proposing renovations to Cedar Creek Drive and Musketball Drive in Ruidoso. The
proposed redevelopment includes asphalt pavement, grading for lateral ditches and stormwater
drainage improvements. Project scope includes surface removal, subgrade preparation, base course,
asphalt pavement, wired enclosed riprap, gabion baskets and sign installation. The project scope will
also require the contractor to inspect existing unearthed utilities and work with utility owners to
determine if replacement is needed.
Bids will be accepted for this project by Lincoln County. Bids must be submitted in both hard copy and
PDF (via USB). Bids must be received with a time stamp by Thursday, October 22, 2026 no later than
10:00 a.m. (MDT).
Complete set of Bids must be submitted in hard copy and USB to:
Lincoln County Purchasing Department
Attn: Nicholas Morerod
300 Central Ave, P.O. Box 711
Carrizozo, NM 88301
Bids must be sealed and clearly marked as: "SEALED BID ENCLOSED" 26-05 MUSKETBALL & CEDAR
CREEK ROADS.
Bid Opening shall be conducted in person.
Bid Opening Location
300 Central Ave
Carrizozo, NM 88301
Bidders may also attend the bid opening remotely. A Teams Meeting link will be provided to Bidders
upon request. The Bids received will be considered by Lincoln County at its next regular meeting or at
a special meeting as may be required. Bidders will be deemed non-responsive if the Bids are received
after the bid date.
Complete set of the Bidding documents may be obtained electronically upon request. Send your
request and contact information for plan holder list to: NMorerod@lincolncountynm.gov and copy
(cc): DRoybal@pettigrew.us and EAmbrosio@pettigrew.us
Submit your questions via email by Thursday, October 15, 2026 no later than 5:00 p.m. (MDT).
In case of ambiguity or lack of clearness, Lincoln County reserves the right to adopt the most
advantageous thereof, or to reject any or all bids and waive irregularities.
SOLE POINT OF CONTACT: LINCOLN COUNTY
Nicholas Morerod
Phone: (575) 648-2385, ext. 107
Email: NMorerod@lincolncountynm.gov
(FOR OWNER USE ONLY)
Newspaper: Albuquerque Journal Publish: 10/01/2026
Newspaper: Ruidoso News Publish: 10/01/2026
Website: www.lincolncountynm.gov Publish: 10/01/2026

Project Manual
Specifications and Contract Documents for:
MUSKETBALL DRIVE & CEDAR CREEK DRIVE
Bid Number: 26-05
Owner:
LINCOLN COUNTY
300 Central Avenue,
Carrizozo, NM 88301
October 2026

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
SEQUENCE OF EVENTS
Action Responsibility Date
1. Issue IFB Procurement Manager October 01, 2026
2. Questions Submission
Offerors October 15, 2026 by 5:00pm
Deadline
3. Response to Written
Questions/ IFB Procurement Manager October 16, 2026
Amendments
4. Submission of Sealed Bids &
Purchasing, Bidders, General
Public Bid Opening October 22, 2026 at 10:00am
Public
Meeting
5. Bid Tabulation Procurement Manager October 23, 2026
6. Contract Award Procurement Manager/BOCC TDB
7. Protest Deadline Offerors 15 Days after Award
*Award is subject to the approval of the Board of County Commissioners and per the schedule of their
meetings which is subject to change.
Dates/times prior to the submission deadline are subject to change and will be done so with the
issuance of an addendum.
Sequence of Events - iv

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
ENGINEERING CERTIFICATION
It is unlawful for the State or any of its political subdivisions to engage in the construction of any public
work involving engineering unless the engineering is under the responsible charge of a licensed
professional engineer.
Public Works Projects estimated at $100,000 or more shall be stamped by a Registered Professional
Engineer.
This is to certify that I am a Registered Professional Engineer in the State of New Mexico, that these
documents were prepared by me, or directly under my supervision, and that the same are true and
correct to the best of my knowledge and belief.
David Roybal, P.E.
License Number 23576
State of New Mexico
Engineering Certification - v

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
TABLE OF CONTENTS
Invitation for Bid ........................................................................................................................................................... i
Cover Page ..................................................................................................................................................................... iii
Sequence of Events ..................................................................................................................................................... iv
Engineering Certification .......................................................................................................................................... v
Table of Contents ........................................................................................................................................................ vi
Section 1- Scope of Work ......................................................................................................................................... 1.1
Section 2 - Terms and Conditions .......................................................................................................................... 2.1
Section 3 - Instructions to Bidders ......................................................................................................................... 3.1
Section 4 - Bid Form .................................................................................................................................................... 4.1
Section 5 - Bid Guaranty ............................................................................................................................................ 5.1
Section 6 - Construction Contract ......................................................................................................................... 6.1
Section 7 - Notice of Award/Notice to Proceed ................................................................................................ 7.1
Section 8 - Performance Bond ................................................................................................................................ 8.1
Section 9 - Payment Bond ........................................................................................................................................ 9.1
Section 10 - Certificate of Insurance ..................................................................................................................... 10.1
Section 11 - Prevailing Wage Rates & Certified Payroll .................................................................................. 11.1
Section 12 - Statement of Bidder's Qualification ............................................................................................. 12.1
Section 13 - Special Provisions ............................................................................................................................... 13.1
Section 14 - General Provisions ............................................................................................................................. 14.1
Section 15 - Notice to Contractors ........................................................................................................................ 15.1
Section 16 - Construction Procedures and General Notes ........................................................................... 16.1
Section 17 - Technical Specifications .................................................................................................................. 17.1
Table of Contents - Page vi

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
SECTION 1 - SCOPE OF WORK
1. The Project Description shall be:
Musketball Drive & Cedar Creek Drive
IFB 26-05
Lincoln County is proposing renovations to Cedar Creek Drive and Musketball
Drive in Ruidoso. The proposed redevelopment includes asphalt pavement,
grading for lateral ditches and stormwater drainage improvements. Project
scope includes surface removal, subgrade preparation, base course, asphalt
pavement, wired enclosed riprap, gabion baskets and sign installation. The
project scope will also require the contractor to inspect existing unearthed
utilities and work with utility owners to determine if replacement is needed.
2. This project consists of furnishing all materials, labor, machinery, equipment, tools, etc., necessary
to furnish and install miscellaneous construction items consisting of any or all of the Bid items
listed in the Unit Price Bid Proposal.
3. All items necessary for the complete construction shall be included in the Contractor's Unit Prices
in the Bid Form. Items not specifically listed on the Bid Form and are part of the project as listed
in the plans, details, and specifications shall be incidental to the construction item in the Bid Form
or incidental to the project.
4. The Contractor is responsible for acquiring any and all permits necessary for the construction of
this project (unless otherwise noted) and for contacting all utilities or the New Mexico One Call
system to determine all lines located in the project area.
5. Scope of Work includes the following:
A. Clearing and grubbing
B. Subgrade preparation
C. Base course 6"
D. Asphalt
E. Blading and reshaping
F. Reseeding
G. Structural concrete
H. CMP culverts
I. Wire enclosed riprap
J. Traffic signage
Scope of Work - Page 1.1

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
SECTION 2 - TERMS AND CONDITIONS
1. The Terms and Conditions will form part of the contract between Lincoln County and the
successful Bidder. Failure to comply with all of the Terms and Conditions may subject the offer to
rejection.
2. All Bids must be received with a time stamp by Thursday, October 22, 2026, no later than 10:00
a.m. (MDT). Bidders will be deemed non-responsive if electronic Bids are received after the bid
date.
3. Complete set of Bids must be submitted in Hard Copy and USB to:
Lincoln County Purchasing Department
Attn: Nicholas Morerod
300 Central Ave, P.O. Box 711
Carrizozo, NM 88301
Bids must be sealed and clearly marked as: "SEALED BID ENCLOSED" 26-05 MUSKETBALL DRIVE
& CEDAR CREEK DRIVE.
4. Bidders must examine Section 3 - Instructions to Bidders for the complete Bid submission
requirements.
5. The Bid shall exclude all State taxes. Non-taxable transaction certificates will be issued, if
requested.
6. It is the Bidder's responsibility to see that the Bid arrives on time. Late Bids, faxes, telegrams, or
telephone Bids will not be accepted.
7. Bid specifications indicate the minimum standard of quality, performance, or other pertinent
characteristics required.
8. In case of ambiguity in stating Bid prices, Lincoln County reserves the right to adopt the most
advantageous interpretation.
9. Bid Opening shall be conducted in person.
Bid Opening Location
300 Central Avenue
Carrizozo, NM 88301
10. All Bidders will be notified with a letter of Notification of Award.
11. Lincoln County reserves the right to waive technical irregularities in the form of the offer which
do not alter price, quality, or quantity and to reject any or all offers when it is in the best interest
of Lincoln County to do so.
Terms and Conditions - Page 2.1

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
12. In signing this Bid, the Bidder certifies that there has been no direct or indirect action in restraint
of free competitive Bidding in connection with this Bid submitted to Lincoln County.
13. New Mexico Procurement Code, NM Stat 13-1-28 through 199 (2020), NMSA 1978, as amended,
shall apply to this procurement and prevail over any inconsistent terms and govern all
interpretations of contract documentation. In addition, criminal laws prohibit bribes, gratuities,
and kickbacks.
13.1. Refer to Section 3 - Instructions to Bidders for Procurement under Existing Contracts.
14. It is expressly agreed and understood that the Contractor is not authorized to act as an agent of
Lincoln County or to enter into any contract on behalf of Lincoln County. It is also acknowledged
that the Contractor, its agents, and employees, by virtue of award of this Bid, are not entitled to
any fringe benefits available to the employees of Lincoln County.
15. The Contractor will save and hold Lincoln County harmless from all suits, actions, claims, losses,
and expenses, including attorney's fees, brought on account of any injuries or damages sustained
by any employee or person, including wrongful death or damage to property as a result of any
negligence, misconduct, or omission by the Contractor, employee, or agent thereof connected in
any way with the Contractor's performance under this Contract.
16. According to State procurement regulations, any protest of the award must be submitted in
writing within fifteen (15) days of written Notice of Award to:
Lincoln County
Attn: Nicholas Morerod
300 Central Avenue, P.O. Box 711
Carrizozo, NM 88301
Terms and Conditions - Page 2.2

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
SECTION 3 - INSTRUCTIONS TO BIDDERS
1. Submission of Bid
1.1. A Bid shall be received no later than the date and time prescribed and at the place
indicated in the Invitation for Bid and Section 2 - Terms and Conditions.
1.2. The unbound copy of the Bid Form is to be completed and submitted with the Bid
Guaranty, List of Subcontractors, and other required documents listed under the terms
of Section 4 - Bid Form.
1.3. Bid submission shall consist of one (1) completed set of Bid Documents for each Bidder.
Complete set of Bidding Documents shall be the entire Project Manual, Specifications
and Contract Documents, and other required documents listed in the Bidding
Documents. Bid Documents shall include the following items:
A. Bid Form ................................................................................................................... 4.1
B. Addendum Acknowledgement, Signed ....................................................... 4.2
C. Signed Addendum
D. Base Bid, Musketball Drive & Cedar Creek Drive ........................................ 4.3
E. Bid Submittal, Signed .......................................................................................... 4.9
F. New Mexico Contractor's License Number .................................................. 4.10
G. New Mexico Contractor's License Classification(s) ................................... 4.10
H. New Mexico Department of Workforce Solutions
Contractor Registration Number (NM DWS#) ......................................... 4.10
I. New Mexico Resident Contractor's Preference Number......................... 4.10
J. Resident Veteran Contractor Preference Number .................................... 4.10
K. Federal Employee Tax ID Number (FEIN) ...................................................... 4.10
L. State of New Mexico Tax ID Number ............................................................. 4.10
M. Certificate as to Corporate Principal............................................................... 4.11
N. List of Subcontractors .......................................................................................... 4.12
O. Campaign Contribution Disclosure Form .................................................... 4.13
P. New Mexico Preference Resident Veteran Certification Form .............. 4.16
Q. Related Party Disclosure Form ......................................................................... 4.17
R. Certification Regarding Debarment, Suspension,
and Other Responsibility Matters. ................................................................... 4.18
S. Non-Collusion Affidavit ....................................................................................... 4.19
T. Bid Guaranty ........................................................................................................... 5.1
U. Agent's Affidavit/Power of Attorney .............................................................. 3.4
1.4. Complete set of Bid Documents must be submitted in Hard Copy and USB to:
Instructions to Bidders - Page 3.1

Lincoln County, New Mexico
Musketball Drive & Cedar Creek Drive
Bid Number: 26-05
Lincoln County Purchasing Department
Attn: Nicholas Morerod
300 Central Avenue, P.O. Box 711
Carrizozo, NM 88301
Bids must be sealed and clearly marked as: "SEALED BID ENCLOSED" 26-05
MUSKETBALL DRIVE & CEDAR CREEK DRIVE.
1.5. The Bidder shall assume full responsibility for timely delivery of Bid Documents as noted
on the Invitation for Bid, including those Bids submitted by mail. Hand-delivered Bids
shall be submitted at the location stated in the Invitation for Bid and will be clocked in
at the time received, which must be prior to the time specified. Bids will then be held
for public opening.
1.6. Oral, telephonic, or telegraphic Bids are invalid and will not receive consideration. Bids
received after the date and time for receipt of Bids will be returned unopened.
2. Sole Point of Contact
2.1. Any inquiries, requests, questions, and bid submission during the procurement process
shall be directed to the following point of contact:
LINCOLN COUNTY
Nicholas Morerod
Phone: (575) 648-2385, ext. 107
Email: NMorerod@lincolncountynm.gov
3. Copies of Bidding Documents
3.1. Complete sets of the Bidding Documents may be obtained as stated in the Invitation for
Bid and shall be used in preparing Bids. Neither the Owner nor the Engineer assumes any
responsibility for errors or misinterpretations resulting from the use of incomplete sets of
Bidding Documents.
4. Examination of Bidding Documents and Site
4.1. Before submitting a Bid, each Bidder must:
A. Examine the Bidding Documents thoroughly. Study and carefully correlate the
Bidder's observations with the Bidding Documents.
B. Visit the site to be familiarized with local conditions that may in any manner affect
cost, progress, or performance.
C. Become familiarized with Federal, State, and local laws, ordinances, rules, and
regulations, whichever is applicable, that may in any manner affect cost, progress, or
performance of the Work.
Instructions to Bidders - Page 3.2