ITB 2025-11DC Video Compression and Processing Technologies Distribution System * Attachment I * Attachment II * Attachment III * Bid Sheet * Acknowledgement * Addendum I
| Location: | Florida |
|---|---|
| Posted: | May 19, 2026 |
| Due: | May 29, 2026 |
| Agency: | University of Central Florida |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Solicitation | Contact | Notes | Open Bid Dater |
|
ITB 2025-11DC Video Compression and Processing Technologies Distribution System
* Attachment I * Attachment II * Attachment III * Bid Sheet * Acknowledgement * Addendum I |
Stefanie DelGiudice |
Questions are due Monday, May 4, 2026, at 05:00 PM EST
Due Date is Wednesday, May 27, 2026, at 3:00 PM EST Due Date is Friday, May 29, 2026 at 3:30 PM EST Stefanie DelGiudice is inviting you to a scheduled Zoom meeting. Topic: ITB 2025-11DC Video Compression and Processing Technologies Distribution System (Bid Opening) Date/Time: Wednesday, May 27, 2026 @ 3:00 PM Eastern Time (US and Canada) Friday, May 29, 2026 @ 3:30 PM Eastern Time (US and Canada) Join Zoom Meeting https://ucf.zoom.us/j/92103944803?pwd=QohSpPOwH11VMKhFaLQGLcL4Rso2vT.1 Meeting ID: 921 0394 4803 Passcode: 965843 |
05/29/2026 |
Attachment Preview
SUBMIT BID TO:
Via Bonfire Web Portal
UNIVERSITY OF CENTRAL FLORIDA
www.procurement.ucf.edu
https://ucfprocurement.bonfirehub.com/opportunities/231024
Your submission must be uploaded, submitted, and finalized prior to the
closing time on WEDNESDAY, MAY 27, 2026 @ 3:00 P.M. We strongly
recommend that you give yourself sufficient time and at least ONE (1)
day before the closing time to begin the uploading process and to finalize
your submission. See Attachment 3 for submittal instructions.
University of
Central Florida
INVITATION TO BID
Commodities
Acknowledgment Form
Page 1 of 21 Pages
BIDS WILL BE OPENED
Wednesday, May 27, 2026 @ 3:00 p.m.
and may not be withdrawn within 120 days after such date and time.
ADVERTISEMENT DATE:
ITB TITLE:
Monday, April 27, 2026 @ 3:00 p.m.
Video Compression and Processing Technologies Distribution System
FEDERAL EMPLOYER IDENTIFICATION NUMBER
ITB NO.
2025-11DC
SUPPLIER NAME
SUPPLIER MAILING ADDRESS
REASON FOR NO BID:
CITY - STATE - ZIP CODE
AREA CODE
TELEPHONE NUMBER
FAX:
EMAIL:
POSTING OF BID TABULATIONS
Bid tabulations with intended award(s) will be posted for review
by interested parties on the Procurement Services solicitation
webpage and will remain posted for a period of 72 hours. Failure to
file a protest in accordance with BOG regulation 18.002 or failure to
post the bond or other security as required in BOG regulation
18.003 shall constitute a waiver of protest proceedings.
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same
materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I
am authorized to sign this bid for the bidder and that the bidder is in compliance with all requirements of the Invitation to Bid, including but not limited
to, certification requirements. In submitting a bid to an agency for the State of Florida, the bidder offers and agrees that if the bid is accepted, the bidder
will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under
the anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired
by the state of Florida. At the state’s discretion, such assignment shall be made and become effective at the time the procurement agency tenders final
payment to the bidder.
GENERAL CONDITIONS
SEALED BIDS: All bid sheets and this form must be executed and submitted
as specified in Section 2. Bid prices not submitted on attached bid price
sheets when required may be rejected. All bids are subject to the terms and
conditions specified herein. Those which do not comply with these terms and
conditions are subject to rejection. The terms Contractor, Vendor, and
Supplier are used interchangeably in this document.
1. EXECUTION OF BIDS: Each bid must contain a manual signature of
the representative authorized to legally bind the Supplier to the provisions
herein. All spaces requesting information from the Supplier are to be
completed. Each bid must be typed or printed in ink. Use of erasable ink is
not permitted. All corrections to prices made by the bidder are to be initialed.
2. NO BID SUBMITTED: If not submitting a bid, respond by returning only
this bidder acknowledgment form, marking it "NO BID," and explaining the
reason in the space provided above. Failure to respond without justification
may be cause for removal of the bidder’s name from the bid mailing list.
NOTE: To qualify as a respondent, the bidder must submit a "NO BID," and
it must be received no later than the stated bid opening date and hour.
_______________________________________
AUTHORIZED SIGNATURE
_______________________________________
AUTHORIZED NAME (TYPED/PRINTED)
_______________________________________
TITLE
_______________________________________
CONTACT NUMBER
3. BID OPENING: The bid opening shall be public, on the date, time, and location
specified on the bid form. It is the bidder’s responsibility to assure that the bid is
delivered at the proper time and place of the bid opening. Bids which for any
reason are not so delivered will not be considered. Offers by telegram or
telephone are not acceptable. A bid may not be altered after the opening of the
bids unless allowed by the Assistant Vice President of Tax, Payables &
Procurement or designee in accordance with established procedures.
NOTE: Bid tabulations will be posted on the Procurement Services solicitation
webpage.
4. PRICES, TERMS AND PAYMENT: Firm prices should be bid and include
all services/commodities rendered to the purchaser.
(a) TAXES: The State of Florida is a tax-immune sovereign and exempt from
the payment of all sales, use and excise taxes.
(b) DISCOUNTS: Cash discount for prompt payment shall not be considered in
determining the lowest net cost for bid evaluation purposes.
(c) MISTAKES: Bidders are expected to examine the conditions, scope of
work, bid prices, extensions, and all instructions pertaining to the services
involved. Failure to do so will be at the bidder’s risk. In case of a mistake in
extensions, the unit price will govern.
(d) INVOICING AND PAYMENT: All Suppliers must have on file a properly
executed W-9 form with their Federal Employer Identification Number prior to
payment processing.
Suppliers shall submit properly certified original invoices to:
kNEXT
3544 Perseus Loop #160975
Orlando, Florida 32816
Invoices for payment shall be submitted in sufficient detail for a proper pre-audit
and post-audit. Prices on the invoices shall be in accordance with the price
stipulated in the contract at the time the order is placed. Invoices shall reference
the applicable contract and/or purchase order numbers. Invoices for any travel
expenses shall be submitted in accordance with the State of Florida travel rates
at or below those specified in Section 112.061, Florida Statutes and applicable
UCF policies.
Final payment shall not be made until after the contract is complete unless the
University has agreed otherwise.
Interest Penalties: Supplier interest penalty payment requests will be reviewed
by the UCF vendor ombudsman, whose decision will be final.
Vendor Ombudsman: A vendor ombudsman position has been established
within the UCF Division of Finance. It is the duty of this individual to act as an
advocate for Suppliers who may be experiencing problems in obtaining timely
payments(s) from the University of Central Florida. The vendor ombudsman can
be contacted at (407) 882-1082 or by mail at the address in paragraph 4(d) above.
The ombudsman shall review the circumstances surrounding non-payment to
determine if an interest payment is due and the amount of the payment and shall
ensure timely processing and submission of the payment request in accordance
with University policy.
5. CONFLICT OF INTEREST: Submission of this Invitation to Bid (ITB) shall
certify that the Bidder is aware of the requirements of Chapter 112, Florida
Statutes and in compliance with the requirements of Chapter 112, Florida Statutes
and other laws and regulations concerning conflicts of interest in dealing with
entities of the State of Florida. The Bidder certifies that its directors and/or
principal officers are not employed and/or affiliated with the University unless a
current Conflict of Interest (Report of Outside Activity/Employment) form has been
completed, executed by such director or officer, and approved in accordance with
applicable University policies or rules. Violation of this section by the Bidder shall
be grounds for rejection of the bid or cancellation of any contract or purchase
order resulting from this ITB, without penalty to the University of Central Florida.
No person or firm who receives a contract to perform a feasibility study for
potential implementation of a subsequent contract, participates in the drafting of
a competitive solicitation, assists in design, or develops a program for future
implementation shall be eligible to contract with the University of Central Florida
for any project dealing with that specific subject matter. Bidders must disclose with
their bids any such conflict of interest dealing with that specific subject matter in
accordance with Chapter 255, Florida Statutes.
6. AWARDS: At the sole discretion of the University of Central Florida, the right
is reserved to reject any and all bids or waive any minor irregularity or technicality in
bids received. Bidders are cautioned to make no assumptions unless their bid has
been evaluated as being responsive. Product substitutions may be submitted for
evaluation of equivalency unless specifically indicated otherwise. Bidders shall have
the burden of proof of equivalency.
The Board of Trustees may not request documentation of or consider a vendor’s
social, political, or ideological interests when determining if the vendor is a
responsible vendor. Additionally, the Board of Trustees may not give preference to a
vendor based on vendor’s social, political, or ideological interests.
7. GOVERNMENTAL RESTRICTIONS: In the event any governmental
restrictions may be imposed which would necessitate alteration of the material quality
of the services offered on this bid or performance of the items offered on this bid prior
to their completion, it shall be the responsibility of the successful bidder to notify the
purchaser at once, indicating in writing the specific regulation which requires an
alteration. The University of Central Florida reserves the right to accept any such
alteration, including any price adjustments occasioned thereby, or to cancel the
contract at no expense to the University.
8. LEGAL REQUIREMENTS: Applicable provisions of all federal, state, county
and local laws, and of all ordinances, rules and regulations shall govern the
development, submittal and evaluation of all bids received in response hereto and
shall govern any and all claims and disputes which may arise between person(s)
submitting a bid response hereto and the University of Central Florida, by and
through its officers, employees and authorized representatives, or any other person,
natural or otherwise. Lack of knowledge by any bidders shall not constitute a
cognizable defense against the legal effect thereof.
9. ADVERTISING: In submitting a bid, the Bidder agrees not to use the results
therefrom as a part of any commercial advertising. The Bidder may not use the
names, logos, or trademarks of the University, its employees, or affiliates without the
prior written consent of the University.
10. ASSIGNMENT: Any contract or purchase order issued pursuant to this
Invitation to Bid and the monies which may become due thereunder are not
assignable, except with the prior written approval of the University of Central Florida.
Under no circumstances shall the Bidder assign to a third party any right or obligation
of the Bidder pursuant to any contract or purchase order resulting from this Invitation
to Bid without prior written consent of the University. If the Bidder is, or during the
term of this Invitation to Bid or during the term of any contract or purchase order
resulting from this ITB, becomes an individual on the payroll of the State of Florida,
the Bidder represents that he or she has complied with all applicable provisions of
the Florida Statutes and Florida Administrative Code regarding outside or dual
employment and compensation.
11. FACILITIES: The University reserves the right to inspect the Bidder’s facilities
at any time with prior notice.
12. PUBLIC RECORDS: Any contract or purchase order issued pursuant to this
Invitation to Bid may be canceled unilaterally by the University for refusal by the
Bidder to allow public access to all papers, documents, letters or other material
subject to the provisions of Chapter 119, Florida Statutes, and made or received by
the Bidder in conjunction herewith or any contract or purchase order issued pursuant
to this Invitation to Bid.
13. RECORDS: The Bidder agrees to keep and maintain separate and independent
records, in accordance with generally accepted accounting principles, devoted
exclusively to its obligations and activities pursuant to a contract or purchase order
issued pursuant to this Invitation to Bid. Such records (including books, ledgers,
journals, and accounts) shall contain all entries reflecting the business operations
under a contract or purchase order issued pursuant to this Invitation to Bid. The
University or its authorized agent shall have the right to audit and inspect such records
from time to time during the term of a contract or purchase order issued pursuant to
this Invitation to Bid, upon reasonable notice to the Bidder.
14. METHOD OF ORDERING: Orders shall be processed only upon receipt of an
authorized purchase order issued by University of Central Florida or University of
Central Florida Visa Procurement Card (if applicable). All orders shall be initiated on
an as-needed basis throughout the term of the contract. Orders shall be promptly
filled and delivered. Any item or items received that do not meet specifications or
duplicate shipments received will be returned at the Supplier’s expense.
Note: Any and all special conditions and specifications attached hereto which vary
from these general conditions shall have precedence.
Invitation to Bid Acknowledgment Form (revised 4/7/25)
Definitions:
Addendum – Written or graphic instruments issued prior to the date for opening of bids, which modify or interpret the
solicitation documents by additions, deletions, corrections or clarifications.
Extension – A one-time (not to exceed 12 months) increase in the time allowed for the contract period in lieu of or after all
renewals are exhausted.
FOB Destination – Free on board at destination; title changes hands from Supplier to purchaser at the destination of the
shipment; Supplier owns goods in transit and files any claims. Payment of freight charges is determined by contract terms.
Invitation to Bid (ITB) – A written solicitation for competitive bids, advertised to the general public with a defined opening
date. Specifications are clearly defined to the point that any interested company will be able to submit a bid for the exact
item/service needed. This solicitation is generally required for acquisitions exceeding the established bid limit. Award is
based on lowest priced bid.
May, Should – Indicates something that is not mandatory, but permissible, recommended, or desirable.
Minor Irregularities – Irregularities that have no adverse effect on UCF’s interest will not affect the amount of the ITB and
will not give a Respondent an advantage or benefit not enjoyed by another Respondent.
Must, Shall, Will – The words “must,” “shall,” or “will” are equivalent and indicate mandatory requirements or conditions.
Purchase Order/Contract – The Purchase Order (PO) or other form or format provided to the awarded Respondent(s) that
UCF uses to make a purchase under the contract term, which includes a formal written PO, electronic PO, Procurement
Card (PCard), or any other means authorized by Procurement Services and that incorporates the requirements and
conditions listed in the Bid.
Renewal – Contracting with the same contractor for an additional period of time after the initial contract term, provided the
original terms of the agreement specify an option to renew or the renewal is determined to be in the best interest of the
university.
Respondent – For the purpose of this solicitation, any person, respondent, corporation or agency submitting a response to
the Invitation to Bid or their duly authorized representative. The word Respondent, Vendor, Supplier, Contractor, and Offeror
may be used interchangeably within the Invitation to Bid.
Response – The entirety of the Respondent’s submitted bid response to the ITB, including any and all supplemental
information submitted.
Responsible Respondent – Bidder who has the capability in all respects to perform fully the contract requirements, and
the experience, integrity, perseverance, reliability, capacity, facilities, equipment, and credit which will assure good faith
performance.
Responsive Respondent – Bidder who has submitted a bid that conforms in all material respects to the solicitation.
Sole Point of Contact – The Procurement Services representative or designee to whom Respondents shall address any
questions regarding the solicitation or award process. The sole point of contact shall be the arbitrator of any dispute
concerning performance of the Contract.
Successful Respondent – The firm or individual who is the recommended recipient of the award of a contract under this
ITB (also synonymous with “Offeror,” “Contractor” and “Supplier”). If a Respondent is a manufacturer, its certified dealers
and resellers may also furnish products under the Contract; in choosing to do so, the dealers and resellers agree to honor
the Contract and the term “Contractor” shall be deemed to refer to them. Unless awarded the Contract as a direct
Respondent, however, dealers and resellers are not parties to the Contract, and the Respondent that certifies them shall
be responsible for their actions and omissions.
UCF or University – University of Central Florida
Introduction
Video Compression and Processing Technologies Distribution System
WUCF TV, a department within the University of Central Florida, is soliciting bids to replace the station’s advanced video
compression and processing technologies and distribution system.
System Requirements
HARMONIC ENCODERS (No substitutions)
2 QTY
Harmonic: XOS 2 HD & 4 SD Encoder - Includes:
- 1RU HPE DL360 G11 server model large with dual AC PSU
- Software license for deploying XOS V2 software on a XOS server
- OCP QUAD 1G BASE-T (RJ45) PORT FOR HPE GEN11
- 2x SDI/ASI card with 8 ports
- 16x Micro BNC Male to BNC Female adapter 250mm (1ft)
- 2x Software license for XOS V2 products enabling encoding for one HD+ TV service.
- 4x Software license for XOS V2 products enabling encoding for one SD+ TV channel
- 6x Software license for XOS V2 products enabling support of Dolby audio codecs (Dolby E,
Dolby Digital, Dolby Digital Plus, Dolby AC-4, Dolby ATMOS). This license is per TV service
- 1x Software license for XOS V2 platforms enabling support of audio upmixing with Dolby audio
encoding. This license is per TV service
- 1x Software license for XOS V2 products enabling EAS (Emergency Alert System) processing
for one TV channel
- 6x Software license for XOS V2 products enabling support of Automatic Loudness Control for
audios of one TV channel
- 4x Software license for XOS V2 products enabling Nielsen watermarking for one audio of one
TV Channel
- 6x Software license for XOS V2 products enabling TS multiplexing including SI/PSI advanced
management and Statistical Multiplexing. This license is per output service
HARMONIC: COMMISSIONING SERVICE
1 QTY
Harmonic: SYSTEM CHECK-OUT, TEST AND COMMISSIONING SERVICE. 2 days maximum.
Inclusive of travel and expenses Services include: expertise in the setup, test and operation of
the products purchased from Harmonic, AFTER installation by the customer or Installer/System
Engineer
HARMONIC SUPPORT
2 QTY
2 QTY
Standard Support, 60 Month term, 3-day advance exchange for non-HPE and max. 20-day
hardware part shipment for HPE products, 8am - 5pm Monday - Friday Local time Remote
Telephone Support (Severity 1 Cases receive 24/7/365 remote technical support)
Extension Support 24 Month extension (If Available) (Total Support 84 Month term)
NEVION VIRTUOSO (No substitutions)
2 QTY
Virtuoso RE 1RU 6-slot media node appliance with redundant load-sharing AC power supplies.
(VIRTUOSO-HW-RE-AC2-UL)
License option enabling eight (8) ASI or Transport
Stream on IP inputs (or outputs). Includes basic TS
input monitoring (ETSI TR 101 290 Pri 1).
(VIR-RE-SW-TS8)
2x License option enabling one (1) alarm-based
automatic TS Input Switch with two (2) inputs and one
(1) output (VIR-RE-SW-TS-ISWX1)
4x License option enabling advanced TS monitoring for eight (8) TS inputs. (VIR-RE-SW-TS-
ADVMON8)
Quad channel electrical video breakout cable
supporting two input and two output 3G/HD/SD-SDI signals,
10G Ethernet SFP+ standard optical 850nm
transceiver (10GBASE-SR).
2x Nevion Virtuoso 10G High Bit-Rate Accelerator
(HW module).
Virtuoso software maintenance fee.
(VIRTUOSO-MAINT)
NEVION VIRTUOSO SUPPORT
2 QTY
24/7 Premium Support, 60 Month term.
2 QTY
Extension Support 24 Month extension (If Available) (Total Support 84 Month term)
TRIVENI DIGITAL GUIDEBUILDER PSIP GENERATOR : PRIMARY RE SERVER PLATFORM UPGRADE
(No substitutions)
1 QTY
GuideBuilder RE - 1U Fault Tolerant Server (Raid Level 1 and Dual Power Supplies)
Services three or more Major Channel Number
licenses, additional Major Channel Number licenses (ADOT) must be purchased.
- The following Triveni Digital licenses will be transferred to the new system
- Each additional Major Channel Number license for Primary (First year ESSP not included
with after-sale purchase of additional outputs, purchase of ESSP will be prorated to coincide with
renewal of original outputs. For GDBR-RE and GDBR-LCR (maximum 1).
- Primary Transport Carouseling IP Output – Harmonic Electra
- Replicated Transport Stream Output – Carouseling Replicated IP Output - Harmonic Electra
Station to purchase Annual Rovi subscription price, per call letter. Provides TV Guide data.
Subscriptions applicable for Mobile ESG. When ordering ROVI Subscription, include station
contact, telephone number and email address. ROVI subscription does not include an Interface.
If changing license file from ROVI, Input Interface must be purchased. (per call letter, per year)
Input Interface as needed - PMCP Interface Module for Decisionmark and Gracenote.
1 QTY
Triveni Digital GuideBuilder Primary Enhanced System Service Plan - for up to two Major
Channel Number licenses (ADOT). 60 Month term.
1 QTY
Extension Support Triveni GuideBuilder Primary Enhanced System Service Plan - for up to two
Major Channel Number licenses (ADOT). 24 Month extension (If Available) (Total Support 84
Month term)
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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