REQUEST FOR PROPOSALS - DISTRICT HVAC FILTERS 2026-2027

REQUEST FOR PROPOSAL - Timberlane Regional School District HVAC Filters 2026/27
SAU 106 (Timberlane Regional School District "TRSD") requests sealed proposals to provide HVAC Filters
quarterly for nine buildings during the 2026-2027 academic year, as outlined per building, quantity, size and
rating below. All sealed proposals must be submitted by Friday, October 2, 2026, at 9 a.m., with the bid opening
on October 2 at 10 a.m.
The company shall submit a statement with the proposal, indicating school experience, along with the names of
the school districts previously and/or currently served, the involved dates, and the scope of services performed.
Proposals must remain valid for 96 hours after the opening.
The SAU may conduct an investigation as necessary to determine the company's capacity to execute the
work. The company is required to provide the SAU with all relevant information and data needed for this purpose
upon request. The Superintendent retains the authority to accept or reject any and all proposals, or any individual
item(s) within them, to waive any informalities in the procurement process, and to cancel, either partially or
entirely, the request for proposals. The Superintendent will award the contract in a manner deemed to be in the
best interests of the School District. The School District reserves the right to select the proposal that most
effectively meets the District's requirements as determined by the Superintendent. Although price will be a
significant factor in the evaluation, the Superintendent retains the right to select a vendor even if it does not
submit the lowest cost proposal.
Each proposer must clearly express any deviation from the conditions and specifications in the appropriate
space on the proposal form. Unless stated by the proposer and accepted by the districts, all conditions and
specifications apply.
Any fraudulent or inaccurate statements or willful concealment of relevant information by the Proposer are
grounds for rejecting that proposal and terminating any subsequent contract. The Proposer may not withdraw
proposals after the proposal opening.
The successful proposer, known as the contractor, shall be ready to enter into a written contract with the school
district following the District's written acceptance of the proposal. The contract will last until June 30, 2027.
Once the district has evaluated project costs, final decisions on quantities and any limits to the scope of work
shall be noted in the agreement/contract.
All contractors or companies submitting proposals must provide the labor, materials, tools, and equipment
necessary to complete the task and anything else reasonably implied for this contract's prompt and satisfactory
completion.
All proposals must be submitted in a sealed envelope marked "RFP-HVAC Filters" and addressed to Justin
Krieger, Superintendent, Timberlane Regional School District, 30 Greenough Road, Plaistow, NH 03865, no
later than Friday, October 2, 2026, at 9 a.m. The bid opening will be on October 2 at 10 a.m.
Please direct all questions to:
Marc Brander, Director of Facilities, marc.brander@timberlane.net
SAU 106 - 30 Greenough Road, Plaistow, NH 03865 (603) 382-6119

Building, Quantity, Size and Rating HVAC
Filter Specification
SAU BUILDING:
6 - 20"X20"X1" MERV8
HIGH SCHOOL:
162 - 18"x24"x2" MERV8
84 - 18"X24"X4" MERV 12
20 - 16"X16"X2" MERV8
16 - 16"X16"X4" MERV12
32 - 20"X20"X2" MERV8
6 - 20"X25"X2" MERV8
2 - 16"X25"X2" MERV8
16 - 16"X20"X2" MERV8
HIGH SCHOOL MOD'S:
2 - 12"X24"1" MERV8
2 - 10"X30"X1" MERV8
PAC:
6 - 20"X24"X2" MERV8
4 - 20"X25"X2" MERV8
12 - 20"X20"X2" MERV8
MIDDLE SCHOOL:
40 - 16"X25"X2" MERV8
38 - 16"X16"X2" MERV8
4 - 16"X16"X4" MERV12
12 - 16"X20"X2" MERV8
28 - 20"X25"X2" MERV8
36 - 20"X20"X2" MERV8
32 - 20"X24"X2" MERV8
6 - 18"X24"X2" MERV8

ATKINSON ACADEMY:
63 - 18"X24"X2" MERV8
39 - 18"X24"X4" MERV2
34 - 20"X20"X2" MERV8
4 - 20"X24"X2" MERV8
2 - 20"X24"X4" MERV12
4 - 16"X16"X2" MERV8
2 - 18"X18"X1" MERV8
4 - 20"X10"X1" MERV8
POLLARD SCHOOL:
32 - 20"X20"X2" MERV8
4 - 20"X25"X2" MERV8
69 - 18"X24"X2" MERV8
45 - 18"X24"X4" MERV12
24 - 20"X24"X4" MERV12
8 - 20"X24"X2" MERV8
4 - 24"X24"X2" MERV8
4 - 24"X24"X4" MERV12
DANVILLE ELEMENTARY:
50 - 20"X20"X2" MERV8
4 - 16"X25"X2" MERV8
4 - 16"X16"X2" MERV8
2 - 20"X24"X2" MERV8
4 - 24"X24"X2" MERV8
SANDOWN CENTRAL:
26 - 20"X20"X2" MERV8
8 - 16"X20"X2" MERV8
2 - 20"X25"X2" MERV8
SANDOWN NORTH ELEMENTARY:
56 - 20"X20"X2" MERV8
14 - 16"X20"X2" MERV8

Proposal Submittal
Sealed proposals are due on Friday, October 2, 2026, at 9 a.m., with the bid opening on October 2 at
10a.m. at the SAU 106 office building at 30 Greenough Road, Plaistow, NH 03865.
COMPANY PROFILE
and
REQUIRED SUBMITTALS
Please provide the following information about your business. This form is necessary for
submitting your proposal. You may attach extra sheets or documents as needed.
1. DUNS Number or Federal Tax ID #
2. Size of Company: Total number of employees
Total number of service employees
3. Number of years in business
4. Number of years under current management
5. Office locations (service, retail, other)
6. Please provide the website address:
List three references for which your company performed similar scope and size work. Include the
company or agency name, contact name, telephone number, and email address.
1)
2)
3)
(Company Name) (Print Name)
(Authorized Signature & Title) (Date)

PROPOSAL FORM
Timberlane Regional
School District
2026/2027 HVAC
FILTERS
To: Mr. Justin Krieger Superintendent of Schools
SAU 106/Timberlane Regional School District
30 Greenough Rd.
Plaistow, NH 03865
Having carefully examined the description of the Request for Bid, the undersigned agrees to perform the
work for the following contract price:
HVAC FILTER PROPOSAL PRICE:
Total Proposal Price: $
Submittals Included:
Company Profile
COMPANY NAME:
ADDRESS OF COMPANY:
PHONE:
EMAIL:
SIGN HERE:
DATE
NAME OF THE AUTHORIZED OFFICER
All proposals must be submitted in a sealed envelope marked "RFP-HVAC Filters" and addressed to Justin
Krieger, Superintendent, Timberlane Regional School District, 30 Greenough Road, Plaistow, NH 03865, no
later than Friday, October 2, 2026, at 9 am, with the bid opening on October 2 at 10 am

Selection Criteria
Proposals will be evaluated based on the following criteria:
* Experience and qualifications of the contractor and team
* Demonstrated understanding of the project scope and objectives
* Cost-effectiveness and value
* References and past performance
If the District decides to make an award based on these evaluations, it will notify the selected proposer(s).
If the District cannot reach an agreement with the selected proposer(s) during contract discussions, it
may then begin discussions with the next preferred proposer, continue down the list, or alternatively, the
District may reject all proposals, cancel this RFP, or initiate a new acquisition process with fresh
proposals.
The District will use a scoring scale of 100 points, which will be distributed as set forth in the table below.
CATEGORIES POINTS
1.Capability to Perform Required Services 20
2.Experience and Past Performance on Similar Projects 20
3.Project Understanding 20
4.Proposed Fee for Services 40
TOTAL POTENTIAL POINTS AWARDED 100
END OF RFP