Firearm Exchange
| Location: | Tennessee |
|---|---|
| Posted: | Aug 3, 2026 |
| Due: | Aug 25, 2026 |
| Agency: | City of Hendersonville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 27-0006 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
27-0006
|
| Bid Title: |
Firearm Exchange
|
| Category: | Invitation to Bid |
| Status: | Open |
|
Attachment Preview
CITY OF
HENDERSONVILLE
101 MAPLE DRIVE NORTH
HENDERSONVILLE, TN 37075
PROJECT NAME:
Firearm Exchange
REQUEST FOR BIDS
ISSUE DATE: August 3, 2026
QUESTIONS DUE: August 14, 2026 AT 3:30 PM
ADDENDUM POSTED (IF NEEDED): August 19, 2026
SUBMITTALS DUE: August 25, 2026 AT 3:00 PM
BID NO. 27-0006
JAMIE CLARY, MAYOR
CITY OF HENDERSONVILLE
POLICE DEPARTMENT
City of Hendersonville
Police Department
PROJECT NAME:
Firearm Exchange
TABLE OF CONTENTS
DESCRIPTION:
Request for Bids
Table of Contents
Invitation to Bid
Bid Submittal Checklist
Bidding Instructions
Scope of Work Overview
General Conditions
Specifications
Bid Proposal Submittal Form
Title VI Compliance
PAGE NUMBER:
1
2
3
4
5-6
7
8-9
10
11
12
INVITATION TO BID
The Hendersonville Police Department is accepting sealed bids from qualified Federal Firearms
License (FFL) dealers for the exchange of one (1) lot of confiscated firearms for credit toward the
purchase of AR-15 patrol rifles.
Pursuant to Tennessee Code Annotated § 39-17-1317(l), the exchange shall occur solely between
the Hendersonville Police Department and a licensed and qualified firearms dealer in accordance
with applicable federal, state, and local laws.
Specifications may be obtained by email request to Angelique Early with the Hendersonville
Police Department at aearly@hvillepd.org or by paper copy from the Hendersonville Police
Department, 3 Executive Park Drive, Hendersonville, TN 37075.
Bids must be submitted by August 25, 2026, for the opening at 3:00 PM, at which time they
will be opened in the office of Chief Jones at the Hendersonville Police Department, 3
Executive Park Drive, Hendersonville, TN 37075.
The City reserves the right to reject any and all bids and to waive informalities or technicalities.
BID SUBMITTAL CHECKLIST
Project Name: Firearm Exchange
Solicitation Number: 27-0006
Company Name:
The Bidder is responsible for ensuring that all required documents are submitted with its response. Failure
to provide required documentation may result in the response being deemed nonresponsive.
Please check all items included with your submission.
☐ Completed Bid Submittal Checklist
☐ Copy of valid Federal Firearms License (FFL)
☐ Completed Bid Proposal Submittal Form
☐ Acknowledgment of All Addenda Issued (if any)
☐ Proposed firearm specifications/product information
☐ Qualifications/Experience with Law Enforcement Firearm Sales or Exchanges
☐ The bidder certifies that all firearms proposed are new and unused unless otherwise approved by the
Hendersonville Police Department.
☐ Title VI Compliance Form (Voluntary – Not Required for Submission or Evaluation)
CERTIFICATION
The undersigned certifies that this checklist has been reviewed and that all required documents have been
included in the submission. The Bidder understands that submission of this checklist does not relieve the
Bidder of responsibility for complying with all requirements contained in the solicitation, including any
applicable federal funding requirements, certifications, or contract provisions that may become applicable
to this project.
Authorized Representative: __________________________________________________________
Title: __________________________________________________________________________________
Signature: _____________________________________________ Date: ________________________________________________
BIDDING INSTRUCTIONS
Sealed bids will be received by the City of Hendersonville, Police Department, from qualified FFL dealers
for the exchange of confiscated firearms for AR-15 patrol rifles
Copies of the specifications and contract documents may be examined and obtained at the Police
Department, located at 3 Executive Park Drive, Hendersonville, Tennessee 37075.
For further information, contact Angelique Early, Purchasing Tech , aearly@hvillepd.org or 615-590-4670
BIDDING REQUIREMENTS
1) Bid Proposals will be received at Hendersonville Police Department located at 3 Executive
Park Drive, Hendersonville, Tennessee 37075, no later than 3:00 PM on August 25, 2026. Bids
must be submitted in the format shown below. Bids received after this time and/or bids improperly
submitted shall be returned to the bidder unopened. Telegraphic bids will not be accepted.
2) The following information shall be clearly noted on the outside of the bid package:
1.) Project Name:
Firearm Exchange
2.) Bidder’s Name:
3.) Business Address:
4.) Business Telephone:
5.) Bidder’s Email:
6) Federal Firearms License (FFL) Number
3) Bidder shall be properly licensed as a Tennessee Contractor in accordance with Tennessee
Code Annotated § 62-6-119 and shall maintain such license in good standing throughout
the duration of the project.
4) Bidder shall be a business properly licensed by the State of Tennessee.
5) Bidder shall supply proof of insurance prior to commencing with work.
6) All bidders shall submit qualifications demonstrating experience with law enforcement firearm
transactions and provide product specifications for the proposed AR-15 patrol rifles. Failure to
provide the required information may result in rejection of the bid. Successful bidder shall
coordinate exchange logistics with the Hendersonville Police Department within ten (10) business
days of award notification.
7) Contract/Project Administration: The Purchasing Tech, or their designated representative(s),
shall serve as the owner’s representative. All requests, correspondence and submittals pertaining
to this bid and resulting agreement shall be addressed, in writing, to the attention of:
Angelique Early , Purchasing Tech
Police Department
3 Executive Park Drive
Hendersonville TN 37075
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.