Traffic Signal Parts

Location:	Colorado
Posted:	Aug 28, 2026
Due:	Sep 15, 2026
Agency:	City of Thornton
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID (IFB)

IFB No. 263-26

TRAFFIC SIGNAL PARTS

Purchasing Analyst of Record: Nykeba Klein

Nykeba.Klein@thorntonco.gov

City Hall – 2nd Floor

Contracts and Purchasing Division

9500 Civic Center Drive

Thornton, CO 80229-4326

Main Phone: (303) 538-7325

IFB No. 263-25

Traffic Signal Parts

TABLE OF CONTENTS

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS............................................................................................................. 4

A.1 SCHEDULE OF EVENTS:............................................................................................... 4

A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS .. 5

B.1 CURRENT STATE: ......................................................................................................... 5

B.2 SCOPE OF WORK – GENERAL CONSIDERATIONS: .................................................. 5

B.3 ESTIMATED QUANTITIES: ............................................................................................ 8

B.4 F.O.B. POINT: ................................................................................................................. 8

B.5 DELIVERY CONSIDERATIONS: .................................................................................... 8

B.6 SAMPLES: ...................................................................................................................... 8

B.7 INVOICING REQUIREMENTS: ....................................................................................... 8

B.8 FELONY DISQUALIFICATION: ...................................................................................... 9

B.9 PROCUREMENT CARDS PAYMENT CONDITIONS: .................................................... 9

B.10 EMERGENCY PURCHASES: ....................................................................................... 9

B.11 PALLET CHARGE: ....................................................................................................... 9

B.12 VENDOR PERFORMANCE MANAGEMENT: .............................................................. 9

B.13 COOPERATIVE PURCHASING: .................................................................................. 9

PRICING AND PROPOSAL ITEMS .................................................................. 11

C.1 PRICING INFORMATION: ............................................................................................ 11

C.2 VENDOR PRICING SUBMITTAL:................................................................................. 11

C.3 VENDOR COOPERATIVE AGREEMENTS: ................................................................. 11

C.4 TARIFFS: ...................................................................................................................... 12

C.5 PRICING:....................................................................................................................... 12

C.6 ANNUAL PRICE UPDATES: ........................................................................................ 12

C.7 DISCOUNTS (FROM PUBLISHED PRICE LISTS): ...................................................... 13

C.8 PROPOSAL ITEMS: ..................................................................................................... 13

C.9 CATALOG DISCOUNT FOR NON-LISTED TRAFFIC SIGNAL PARTS ...................... 13

PROPOSAL INSTRUCTIONS, EVALUATION, AND AWARD ......................... 15

D.1 PROPOSAL POSTED LOCATIONS:............................................................................ 15

D.2 PROPOSAL QUESTIONS: ........................................................................................... 15

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IFB No. 263-25

Traffic Signal Parts

D.3 ADDENDA:.................................................................................................................... 15

D.4 SUBMISSION OF PROPOSALS: ................................................................................. 15

D.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION: .................................................. 16

D.6 PAGE LENGTHS FOR FINAL VENDOR SUBMISSION: ............................................. 16

D.7 LATE PROPOSAL SUBMISSIONS: ............................................................................. 17

D.8 AWARDS: ..................................................................................................................... 17

D.9 ACCEPTANCE PERIOD: .............................................................................................. 17

D.10 AWARD TERM LENGTH: ........................................................................................... 17

D.11 POST AWARD PURCHASE ORDER: ........................................................................ 17

D.12 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 18

REQUIRED VENDOR SIGNATURE FORMS .................................................... 19

E.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 19

E.2 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 20

E.3 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE FORM:

............................................................................................................................................. 22

AUTHORIZATION FOR SOLICITATION POSTING .......................................... 24

F.1 PURCHASING MANAGER FORM: ............................................................................... 24

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IFB No. 263-25

Traffic Signal Parts

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS

A.1 SCHEDULE OF EVENTS:

The following is a list of important items, dates, and times that pertain to this solicitation. All

times listed below are in reference to the local Thornton, Colorado time.

Solicitation Item

Proposal Issued

Deadline to Submit Additional Questions

Response to Written Questions

Proposal Due Date

Date

08/11/2026

08/25/2026

08/28/2026

09/15/2026

Time

11:00 P.M.

A.2 PURCHASING ANALYST OF RECORD:

The Purchasing Analyst of Record for this solicitation will be the central point of contact

throughout the solicitation process. All questions and inquiries must be submitted in writing via

a direct email to the Purchasing Analyst. No communication is to be directed to any other

Thornton personnel.

The Purchasing Analyst of Record’s contact information is as follows:

Name: Nykeba Klein

Title: Purchasing Analyst 2

Email: Nykeba.Klein@thorntonco.gov

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:

The City of Thornton, CO (“Thornton”) is seeking Proposals from interested firms for the

purchase and delivery of various manufacturers and models traffic signal components required

for the Thornton’s traffic operations, maintenance and upgrades.

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IFB No. 263-25

Traffic Signal Parts

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS

B.1 CURRENT STATE:

Thornton previously solicited traffic signal materials under IFB 373-22. That Contract was

awarded in 2022 and remains active; however, the City is issuing this new Invitation for Bid to

update the list of materials and obtain current pricing. The previous solicitation did not generate

sufficient historical usage data, and the City is reviewing all parts and quantities to ensure they

reflect current operational needs. This IFB and all of its ensuing awards will replace the 2022 bid

and establish an updated set of awards for traffic signal materials.

As part of this solicitation, vendors may propose alternate, comparable products when a brand

name or part number is listed in the specifications or on the Proposal Item Pricing Sheet.

Vendors submitting an alternate must provide the manufacturer/brand, part number, and a clear

description of all differences compared to the listed brand-name item. Thornton will consider

alternates; however, approval is not guaranteed.

Alternates will not be accepted for the following items:

• Item 24 – Push Button Switch, Pedestrian, Black

• Item 48 – EDI Conflict Monitor

B.2 SCOPE OF WORK – GENERAL CONSIDERATIONS:

1. General Requirements-

Vendor shall provide:

• New, current-production traffic signal components.

• Materials that meet or exceed:

o CO State DOT specifications

o ITE (Institute of Trasportation Engineers) equipment standards

• All manufacturer warranties plus any additional vendor-provided

warranties.

• Replacement of any defective or non-compliant items at no cost to

Thornton.

2. Proposed Items - Vendors shall furnish all materials listed in the Pricing Form that has

been provided under separate cover as a Microsoft Excel spreadsheet and is titled

“263-26 IFB Appendix No. 1 Pricing Form”. Items fall into the following categories:

2.1 LED Signal Modules

Includes all LED inserts in Bid Items 1-10:

• 12” Arrow LED inserts (red, yellow, green)

• 12” Ball LED inserts (red, yellow, green)

• 3M LED inserts (red, yellow, green)

• Pedestrian countdown modules (18”)

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Traffic Signal Parts

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See also