Independent Cost Estimating & Engineering’s Estimating Services for the TH...

Location:	Minnesota
Posted:	Dec 22, 2025
Due:	Jan 20, 2026
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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State of Minnesota

REQUEST FOR PROPOSALS (RFP)

PART A: INSTRUCTIONS AND CONTENT

Independent Cost Estimating & Engineering’s Estimating Services for the TH 61

Reconstruction CMGC Project

MnDOT Contract Number: 1061593

Date Posted: December 3, 2025

1. Responses must be received not later than 2:00pm, Central Time, January 20, 2026. Late responses will not be

considered.

2. This document is available in alternative formats for persons with disabilities by calling Kelly Arneson at 651-366-

4774 or for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-

3529. For other information on disability rights and protections, contact MnDOT’s Americans with Disabilities

Act (ADA) Coordinator.

3. Responder must also complete and submit PART B of this Request for Proposals, posted separately from this

document.

4. As of July 1, 2025, certain terms are unenforceable in state contracts. See Session Laws, 2025 Regular Session,

Chapter 39, Article 2, Sec. 45.

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the State are representative of our Minnesota communities

and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

Creating broader opportunities for historically under-represented groups provides for additional options and

greater competition in the marketplace, creates stronger relationships and engagement within the State’s

communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small

businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional

information on this program, or to determine eligibility, please call 651-296-2600 or go to

www.mmd.admin.state.mn.us/mn02001.html.

SPECIAL NOTICE: This is a request for proposal. It does not obligate MnDOT to award a contract or complete the

proposed program, and MnDOT reserves the right to cancel this RFP if it is considered in its best interest.

(CSS/CM Last Updated: 10/29/2025)

TABLE OF CONTENTS

Request For Proposal Part A Contents

SECTION 1 – INSTRUCTIONS TO RESPONDERS

SECTION 2 – SUMMARY OF PROJECT SCOPE

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION

SECTION 4 – PROPOSAL CONTENT AND SUBMISSION

SECTION 5 – EVALUATION PROCEDURE AND CRITERIA

SECTION 6 – TERMS AND GENERAL REQUIREMENTS

Request For Proposal Required Forms and Declarations (see PART B, posted seperately):

1. Attachment 1: Responder Declarations

2. Attachment 2: Exceptions to MnDOT's Terms and Conditions

3. Attachment 3: Responder Forms

a. Workforce and Equal Pay Declaration Form

b. Conflict of Interest Checklist and Disclosure Form

c. Resident Vendor Form

d. Targeted Group, Economically Disadvantaged and Veteran-owned Small Businesses Preference Form

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

(CSS/CM Last Updated: 10/29/2025)

Steps for

Completing

Your Response

Incomplete

Submittals

How to Ask

Questions

SECTION 1 – INSTRUCTIONS TO RESPONDERS

Follow the steps below to complete your response to this RFP:

Step 1: Read the solicitation documents and ask questions, if any

Step 2: Write your Proposal and complete the required Forms in Part B of this RFP

Step 3: Submit your Proposal

A Proposal must be submitted along with any required additional documents. Incomplete

Proposals that materially deviate from the required format and content may be rejected.

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

The Instructions for Questions and Answers section is in this link to Section 3. The contact person

for questions is:

Kelly Arneson, Contract Administrator

Consultant Services

Kelly.arneson@state.mn.us

How to Write

your Response

Include the MnDOT Contract No.1061593 and Independent Cost Estimating & Engineering’s

Estimating Services for the TH 61 Reconstruction CMGC Project

in the subject line of the email. Questions must be emailed to the contact person by 2:00pm

Central Time on January 6, 2026. Other personnel are not authorized to answer questions

regarding this RFP.

STEP 2 – WRITE YOUR RESPONSE

The Proposal Content section is in this link to Section 4. Prepare a written response and supply

all requested content. Proposals must address the requested information and documents

detailed in Section 4 or be disqualified as non-responsive.

All Proposals submitted in response to this RFP will be public information under the Minnesota

Data Practices Act, Minnesota Statutes Chapter 13 once the evaluation process is complete.

Where to Send

Your Response

and

Confirmation

Make sure to review and sign your Proposal and include all necessary Part B Attachments.

STEP 3 –SUBMIT YOUR RESPONSE

Proposals must be electronically submitted via e-mail to:

Kelly Arneson, Contract Administrator

Kelly.arneson@state.mn.us

Include the MnDOT Contract No.1061593 and Independent Cost Estimating & Engineering’s

Estimating Services for the TH 61 Reconstruction CMGC Project in the subject line of the email.

You must copy: ProfessionalTechnicalContractForms.dot@state.mn.us on the email.

Proposals must be received not later than 2:00pm, Central Time, on January 20, 2026. Late

responses will not be considered.

You will receive a confirmation email from MnDOT after submission. If you do not, please email

the Contract Administrator above to ensure your response was received.

By signing and submitting a Proposal, you are making a binding legal offer for the period of time

listed here. This Condition of Offer is discussed in more detail in the Terms & General

Requirements section of this RFP, Section 6.

(CSS/CM Last Updated: 10/29/2025)

SECTION 2 –SUMMARY OF PROJECT SCOPE

1. Project Overview and Goals

MnDOT requests responses for Independent Cost Estimating (ICE) and Engineer’s Estimating (EE) Services for the Trunk

Highway (TH) 61 Reconstruction Construction Manager/ General Contractor (CMGC) project in Hastings, Minnesota. The

ICE and EE services for this project will be provided with two separate contracts, performed by two separate contractors.

The scope of work in this RFP is applicable to both the ICE and EE services; however, it should be noted that the ICE

Contractor will work under the direction of MnDOT’s CMGC Program Manager and the EE Contractor will work under

the direction of MnDOT’s Estimating Engineer. Responder’s submission of a proposal is acknowledgement that

Responder may be assigned, at the discretion of MnDOT, the ICE or EE services contract.

MnDOT intends to deliver this project by using the CMGC project delivery method. MnDOT will procure the CMGC

Contractor and design consultants through separate procurement processes. The selected Contractor will participate

and interact with the collaborative professional project delivery team (Project Team), consisting of MnDOT and

MnDOT’s Design Consultants and CMGC Contractor, throughout the project and at critical pricing milestones, expected

to occur at the 30%, 60%, and 90% designs. The Contractor (ICE/EE) is to provide independent and objective

construction cost estimates, schedules, and schedule analysis on behalf of MnDOT. The independent cost estimates

performed by the ICE and EE will be used by MnDOT to assess the reasonableness of the CMGC Contractor’s cost

estimates and price proposal/bid so that MnDOT can determine whether to award a construction contract(s) to the

CMGC Contractor.

Responders should be aware that both MnDOT staff and design consultants will be responsible for the project’s design,

and the design may be phased to optimize the project delivery schedule and/or reduce project cost. The design phasing

may involve issuing multiple construction contracts (work packages) to allow for early material procurement or early

construction activities to take place. The Contractors will provide independent estimates of the construction costs for

each work package or contract pertaining to this Project. If multiple work packages are issued and additional cost

estimates are needed, the contracts for the ICE and EE services will be amended accordingly.

MnDOT is programming construction of the TH 61 Reconstruction Project in Hastings, Minnesota as State Project No.

1913-107. The project includes reconstructing TH 61 from 3rd Street to 36th Street. Two roundabouts are planned at the

intersections of TH 316 and at 36th Street. The retaining wall at Todd Field will be reconstructed. City water and sanitary

sewer will be replaced along the TH 61 corridor. Work is also anticipated to include paving, drainage, access

modifications, new signals, trail work, and constructing a new pedestrian bridge over the Vermillion River.

The current state of TH 61 is not friendly to pedestrian and bicycle traffic and there are mobility issues. Southbound left

turning traffic backs up on TH 61 at the intersection of TH 316. There is also an issue with vehicles speeding entering

Hastings near 36th Street.

The current daily traffic volume on TH 61 from 3rd Street to TH 316 is approximately 30,000 vehicles. The current daily

traffic volume to the south of TH 316 is approximately 10,000 and on TH 316 east is approximately 20,000.

Key elements of the project include:

A. Reconstruct the urban area of Highway 61 through Hastings by maintaining access control throughout the

corridor and establish a new multi-modal corridor that is safer to the public.

B. Reconstruct the retaining wall at Todd Field. This wall is considered historic and will involve working closely with

Hastings High School and the City of Hastings. Optimizing the design and construction of the retaining wall will

be important to saving cost and time.

C. Replacing the City of Hastings water and sanitary sewer lines along the TH 61 corridor to meet current and

future needs.

D. New signal will be added at 18th Street along with the realignment of 18th Street east of TH 61.

E. New roundabouts at the intersections of TH 316 and 36th Street to allow for the more efficient flow of traffic.

(CSS/CM Last Updated: 10/29/2025)

F. Build a new pedestrian bridge over the Vermillion River to allow pedestrians and bicyclists a safer and more

comfortable crossing of the river.

The project is currently partly funded, with approximately $10 Million in Regional Solicitation and Transportation

Economic Development (TED) program funding and $10 Million in State funding, for a total of approximately $20 Million.

The City of Hastings and MnDOT continue to apply for grants and other opportunities to fully fund the project. MnDOT

also anticipates using some federal funding for the project’s construction.

MnDOT is in the process of procuring consultant support to help with preliminary and final design work for the project.

MnDOT anticipates having design support under contract by late 2025 and commencing final design in the spring of

2026. MnDOT will manage the project’s design and construction phases (including managing the CM/GC Contractor),

with the City of Hastings being a key stakeholder.

It is anticipated that the Project’s construction will begin in 2028. Potential options to begin critical work in 2027 will be

evaluated during the design development. It is anticipated that all major work (except maintenance and final cleanup)

will be completed by late 2028/early 2029.

MnDOT and the City of Hastings foresee one of the biggest project challenges to be completing the construction in a

manner that best balances traffic mobility and business access while remaining within the project budget.

It is assumed that at least one-lane of traffic in each direction on TH 61 will need to be maintained throughout the

project during construction. The details of how to handle the local system traffic and construction staging will be

addressed in collaboration with the CM/GC Contractor during the design process.

Access for pedestrians and local businesses will need to be maintained/provided during the Project’s construction phase.

Sanitary and water utility relocations are expected to be part of this project. Utility coordination will be critical to the

project and to optimizing the schedule.

Right of Way (R/W) acquisition for this project is underway to allow for early buyouts of available parcels and will

continue through the development of the final plans.

MnDOT has completed a life cycle cost analysis and selected concrete pavement for TH 61 through the project.

Additional information regarding the T.H 61 Reconstruction Project is available at the following project website:

https://www.dot.state.mn.us/metro/projects/hwy61hastings/background.html

Reference and background materials for this project are available at the following project supplemental information

website: https://edocs-

public.dot.state.mn.us/edocs_public/DMResultSet/Urlsearch?columns=docnumber,docname&folderid=38924525

Additional information regarding MnDOT’s CMGC process can be found on MnDOT’s CMGC Website:

http://www.dot.state.mn.us/const/tools/const-manager-general-contractor.html

Proposers are advised that reference materials are updated regularly, and Proposers are responsible for checking the

websites for new or updated materials. In the event of any discrepancies between the information on the project ftp

site and the project website, the information on the project ftp site will take precedent.

(CSS/CM Last Updated: 10/29/2025)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Independent Cost Estimating & Engineering’s Estimating Services for the TH 61 Reconstruction CMGC Project

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