Brownfields Coalition Assessment Grant

Brownfields Assessment Grant Work Plan
City of Russellville, AR Coalition Grant
Work plan for CERCLA Section 104(k) Assessment Cooperative Agreement
October 2026 through September 2030
Pillars: Pillar 1: Clean Air, Land, and Water for Every American
CFDA: 66.818--Brownfields Multipurpose, Assessment, Revolving Loan Fund and Cleanup Grants
1. OBJECTIVE
The objective is to identify, assess, and advance the redevelopment of potentially contaminated properties throughout the coalition communities by completing environmental
assessments, determining site eligibility, and preparing sites for future cleanup and productive reuse. The coalition will complete 28 Phase I ESA's, 20 Phase II ESA's, the
preparation of Sampling and Analysis Plans (SAPs) and one Generic Quality Assurance Project Plan (QAPP) to ensure all sampling activities comply with EPA requirements.
The target areas and priority sites are the Former Dry Cleaner, Former Specialty Motors, and Former Rocky's Car Corral in Russellville, the Vacant Commercial Building and
Former Lana's Sno Ball Stand in Dover, and the Historic Storefronts #1 and #2 in downtown Atkins. By identifying environmental concerns early in the redevelopment process, the
coalition will help prepare sites for future commercial, mixed-use, community, and public redevelopment projects that create jobs, expand housing and business opportunities,
enhance tourism, and improve quality of life throughout the participating rural communities.
2. A. BUDGET
(The total project costs must agree with the amounts contained in the Application for Federal Assistance Budget Page (Form 424a). Provide budget narrative, if needed.)
BUDGET
Budget Categories Task 1 Task 2 Task 3 Task 4 Total
Programmatic Support Outreach and Site Assessment Cleanup Planning
Inventory
Personnel $7,000 $7,140 $1,715 $2,590 $18,445
Fringe Benefits
Travel $21,000 $21,000
Equipment
Supplies $1,480 $1,480
Contractual $28,000 $55,150 $861,400 $512,125 $1,456,675
Other $2,400 $2,400
Subtotal
Indirect Costs
Total $58,400 $63,770 $863,115 $514,715 $1,500,000
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*Suggested task descriptions. You may choose appropriate descriptions, for example if you are not completing an inventory, Task 3 might be
Phase I and Phase II ESA and Task 4 Cleanup Planning. Be sure to change Task/Descriptions below to match!
2. B. PRE-AWARD COSTS
Training-Travel Costs, etc. Provide totals and a breakdown of what the totals include, such as airfare, car and gas, lodging and per diem estimates from US General Services
Administration.)
Two staff to attend the Region 6 Brownfield conference in August 2026
Kellie Dinkel - BF Project Director: Airfare: 180, Hotel 553.15, Per Diem 380, Mileage 120, Taxi/uber 150 = $1,383.15
Sara Jondahl - BF Program Manager: Airfare: 180, Hotel 553.15, Per Diem 380,=$1,113.15
Total Pre-Award Costs = $2,496.30
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3. WORKPLAN TASKS
[The Work Plan must describe the tasks/activities to be accomplished, the expected time frame for accomplishment (commitments), the projected outputs (activities and
deliverables), and the projected outcomes (environmental improvements and results).
Task 1: Programmatic Support
Commitments Expected Outputs Outputs Outcomes
Timeframe (Documentation Retained by (Deliverables (Projected results, effects,
Grantee) Submitted to EPA) improvements)
Procure Contractor/ March 31, 2027 or Copy of RFP; documentation of open Notify EPA Project Officer (PO) of Competitive procurement of
Environmental Professional: within 6 months of competition; contract for scope of contractor selection and affirm use environmental professional
Prepare Request for Proposals, award services; MBE/WBE consideration of open competition policy
evaluate applications, conduct
interviews, make selection
Attend EPA Brownfields Within one year of Training Certificate Copy of Training Certificate to PO Meets EPA Quality Assurance
Quality Assurance Training award date requirements
Complete EPA Brownfields Ongoing Travel invoices; Training Certificates Copy of Training Certificates to PO Improve Brownfields knowledge
Conferences, Regional and expand networking
Meetings and Training opportunities
Submit Progress Reports Quarterly-no later Supporting documentation for Copy to PO Communication of project status,
than the 30th day reported activities accomplishments and next steps
following the end of
each
quarter-December,
March, June and
September. Beginning
January 2027.
Enter/update property data in Ongoing-but no later ACRES data documentation and Updated ACRES database Cooperative agreement reporting
ACRES than the 30th day update supporting documentation for requirements
following the end of ACRES data
each
quarter-December,
March, June and
September. Beginning
January 2027.
Update QMP Annually before July 1 Current QMP and annual update Send an update letter with new Meets EPA Quality Assurance
each year. letter with current signature page signature page to EPA Quality requirements
Assurance Officer; copy to PO
Submit MBE/WBE Form Annually by October 30 Supporting documentation on Signed original to EPA Grants Cooperative agreement reporting
MBE/WBE (Form 5700) Management Office (GMO); copy requirements
to PO
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Submit Federal Financial Annually by December Supporting documentation for FFR Email PDF attachment and mail Cooperative agreement reporting
Report (FFR) [SF-425] 30 (SF-425) hard copy to EPA Finance Center; requirements
copy to PO
Submit all closeout reports and January 31, 2030 (120 Accurate and complete files suitable Cooperative agreement reporting
documents listed below: days after grant for audit purposes requirements
expiration date)
Final report January 31, 2030 (120 Accurate and complete files suitable Copy to PO Cooperative agreement reporting
days after grant for audit purposes requirements
expiration date)
Final MBE/WBE January 31, 2030 (120 Accurate and complete files suitable Signed original to MBE/WBE Cooperative agreement reporting
days after grant for audit purposes Coordinator, GMO; copy to PO requirements
expiration date)
Final FFR January 31, 2030 (120 Accurate and complete files suitable Signed original to EPA Finance Cooperative agreement reporting
days after grant for audit purposes Center; copy to PO requirements
expiration date)
Task 2: Outreach and Site Inventory
Commitments Expected Outputs Outputs Outcomes
Timeframe (Documentation Retained by (Deliverables (Projected results, effects,
Grantee) Submitted to EPA) improvements)
Brownfield Advisory Board Ongoing List of Brownfields Advisory Board List of Brownfields Advisory An active and motivated work
members, contact information, Board members, contact group driving Brownfields
meeting agendas, meeting minutes, information, meeting agendas, initiatives
and sign in sheets meeting minutes, and sign in
sheets (included in quarterly
progress report)
Develop and maintain outreach Ongoing If grantee hosts meetings/ education Printed materials for review by Marketing tools to promote
strategy, brownfields education sessions, then meeting minutes, PO. Summarize outreach Brownfields Program. Improve
forums and marketing agendas and sign in sheets need to be activities in quarterly progress community knowledge on
materials/website in files. Marketing materials include report Brownfields issues and identify
brochures, printed materials, etc. potential Brownfields properties.
Keep invoices for expenditures Encourage public participation and
support of Brownfields cleanup and
redevelopment
Site Inventory Ongoing During outreach events gather input Prioritized list of identified sites to Staff will research and collaborate
and add abandoned or underused assess. with QEP to design an evaluation
properties to site inventory. ranking tool to prioritize identified
sites, additional sites assessed.
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Task 3: Assessment
Commitments Expected Outputs Outputs Outcomes
Timeframe (Documentation Retained by (Deliverables (Projected results, effects,
Grantee) Submitted to EPA) improvements)
Brownfields inventory of Ongoing Map or list of potential brownfields Identifies brownfields properties
properties in targeted area(s) if properties with redevelopment potential and/or
identified in proposal. community benefit in target area(s)
Task 4: Cleanup Planning (Refer to Assessment Flow Chart for order of outputs)
Commitments Expected Outputs Outputs Outcomes
Timeframe (Documentation (Deliverables (Projected results, effects,
Retained by Grantee) Submitted to EPA) improvements)
Phase I 3 per quarter at a Property Eligibility Determination Property Eligibility Determination (PED) form must be Brownfields property identified
Environmental minimum (PED) form completed and approval approved by PO. For petroleum sites include State with the highest redevelopment
Site Assessment by PO. State Petroleum eligibility petroleum eligibility determination documentation. and community benefit potential
(ESA): determination documentation. in target area(s)
Ongoing; minimally Completed Phase I ESA reports Report Phase I findings and property status into Cooperative agreement
quarterly ACRES compliance
Quarterly Summarize Phase I findings in Quarterly Report and Cooperative agreement
submit a copy to PO. compliance
Current signed property access Cooperative agreement
agreement compliance
Phase II At least 6 Phase IIs Property Eligibility Determination Property Eligibility Determination (PED) form must be Brownfields sites identified with
Environmental annually, with a (PED) form completed and approval approved by PO. Submit complete Phase I Report with the highest redevelopment and
Site Assessment projected timeframe by PO. State Petroleum eligibility PED request. State Petroleum eligibility determination community benefit potential in
(ESA): provided per site. determination documentation. documentation. Note: if property approval form is target area(s)
approved by PO, & State petroleum eligibility is
satisfied, then grantee does not need to submit new
forms
Prepare Quality Assurance Project Submit site-specific QAPP to PO & State, if applicable Assure data is usable
Plan (QAPP) and supporting for review, comment, & final approval. Note: EPA is
documentation, including final signature. EPA must sign prior to any Phase II
Laboratory Certification (must be work being performed.
current throughout the term of the
project).
Completed Phase II ESA reports Final Phase II report or summary to PO and State, as Cooperative agreement
applicable. compliance
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Ongoing; minimally ACRES data documentation Report Phase II findings and property status into Cooperative agreement
quarterly ACRES compliance
Quarterly Summarize Phase II findings in Quarterly Report Cooperative agreement
compliance
Current signed property access Cooperative agreement
agreement compliance
Asbestos-containin 20 of ACM/LBP Property Eligibility Determination Property Eligibility Determination (PED) form must be Brownfields sites identified with
g material, Surveys during the (PED) form completed and approval approved by PO. Submit complete Phase I Report with the highest redevelopment and
Lead-based paint grant period. by PO. PED request. community benefit potential in
and/or mold target area(s)
Surveys:
Prepare Quality Assurance Project Submit site-specific QAPP to PO & State, if applicable Assure data is usable
Plan (QAPP) and supporting for review, comment, & final approval. Note: EPA is
documentation, including final signature. EPA must sign prior to any Survey
Laboratory Certification (must be work being performed.
current throughout the term of the
project).
Completed ACM/LBP Survey Final ACM/LBP Survey report or summary to PO and Cooperative agreement
report. State, as applicable. compliance
Current signed property access Cooperative agreement
agreement compliance
Ongoing; minimally ACRES data documentation Report ACM/LBP/Mold findings and property status Cooperative agreement
quarterly into ACRES compliance
Quarterly Summarize ACM/LBP/Mold findings in Quarterly Cooperative agreement
Report compliance
Cleanup Planning 17 during the grant Property Eligibility Determination Property Eligibility Determination (PED) form must be Properties assessed and ready
period, with a (PED) form completed and approval approved by PO. State Petroleum eligibility for cleanup
projected timeframe by PO. State Petroleum eligibility determination documentation. Note: if property
provided per site. determination documentation. approval form is approved by PO, & State petroleum
eligibility is satisfied, then grantee does not need to
submit another form.
Current signed property access Submit signed agreement to PO Cooperative agreement
agreement compliance
If enrolling in State Response If enrolling in State Response Program, include all Assure cleanup is protective
Program, include all required required documentation
documentation
Prepare Clean-up Plan or ABCA Submit Cleanup Plan or ABCA to PO & State, if
(Analysis of Brownfields Cleanup applicable, for review and comments.
Alternatives)
Ongoing ACRES data documentation Report findings & property status into ACRES Cooperative agreement
compliance
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Quarterly Supporting documentation Report Cleanup Plan status in Quarterly Report Cooperative agreement
compliance
4. WORK PLAN MILESTONES
Enter the projected time frame for the specific tasks/activities listed in your proposal, Tasks estimates must match the projected numbers listed under Budget Category This chart
should be included in your Quarterly Report and should show projected and actual. This chart should be updated, as necessary.
Task Accomplishments 2026-2027 2027-2028 2028-2029
Task Projection Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Programmatic Support $58,400 X X X X X X X X X X X X
Outreach & Site Inventory $63,770 X X X X X X X X X X X X
Assessment $863,115 X X X X X X X X X X X
Cleanup Planning $514,715 X X X X X X X
Add additional tasks, as needed
2029-2030
Q1 Q2 Q3 Q4
X X X X
X X X X
X X X X
X X X X
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