Request for Qualifications: Engineering Services

Location:	Pennsylvania
Posted:	Jan 16, 2026
Due:	Feb 18, 2026
Agency:	SEDA - Council of Governments
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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RFQ – Engineering Services for LPDM 2023 Levee Project (City of Williamsport)

REQUEST FOR QUALIFICATIONS (RFQ)

Engineering Services for the LPDM 2023 Levee Project

Issued by: City of Williamsport, Pennsylvania

Administered by: SEDA-Council of Governments (SEDA-COG)

Funding Source: FEMA Legislative Pre-Disaster Mitigation (LPDM) Program

RFQ Release Date: Friday January 16, 2026

SOQ Due Date: Wednesday February 18, 2026 @ 4:00PM (EST)

1. Purpose of Request

The City of Williamsport, in coordination with SEDA-Council of Governments (SEDA-COG), is

soliciting Statements of Qualifications (SOQs) from qualified engineering firms to provide

professional engineering services for the LPDM 2023 Levee Project.

Engineering services will be procured using Qualifications-Based Selection (QBS) in accordance

with 2 CFR 200, FEMA procurement requirements, and applicable Pennsylvania laws. Fee

proposals shall not be submitted at this stage.

2. Project Background

The LPDM 2023 Levee Project includes multiple flood mitigation components, which are

anticipated to advance on differing schedules and may be procured under separate contracts.

These include:

Design-Focused Projects:

 Relief well underseepage mitigation design

 Dewey Avenue floodwall (I-wall) design

 Northwest cross-pipe rehabilitation design

 Electrical upgrades at McClures Run Pump Station and Hepburn Street Pump Station

Substation

Construction-Ready Projects (Design Complete or Design-Build) - Shovel-ready construction

components, including pump station construction and roof replacements, are excluded from this

Engineering RFQ and will be procured separately.:

 Construction of three pump stations (Arch Street, Spring Run, and Mill Race), previously

designed

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 Roof replacements at eight (8) levee pump stations

The City reserves the right to advance project components independently based on readiness,

funding authorization, and regulatory approvals.

3. Scope of Engineering Services

The scope outlined below represents the anticipated engineering services for the LPDM 2023

Levee Project. The three primary project components requiring engineering design under this

RFQ are:

1. Relief Wells

2. Dewey Avenue Floodwall (I-Wall)

3. Northwest (NW) Cross Pipe

4. Electrical Upgrades at McClures Run Pump Station and Hepburn Street Pump Station

Substation

Responding firms shall submit Statements of Qualifications demonstrating their experience and

capacity to perform engineering services for one, multiple, or all of the project components

identified above.

This RFQ is issued for qualifications-based selection only. Firms shall not submit cost or fee

information at this stage.

Authorization to proceed with specific phases or individual project components will be issued

separately and is contingent upon funding availability, regulatory approvals, and execution of a

professional services agreement.

The City reserves the right to select one firm for all engineering services or multiple firms based

on qualifications, project needs, capacity, and project sequencing.

Phase 1 – Engineering & Design

(Estimated Duration: 12–18 Months)

For the project components identified above, services may include:

 Engineering analysis and development of preliminary and final design documents

 Geotechnical investigations and coordination

 Coordination with SEDA-COG, PEMA, FEMA, and applicable regulatory agencies

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 Preparation of technical documentation to support FEMA Environmental & Historic

Preservation (EHP) review, acknowledging that FEMA retains approval authority

Phase 2 – Surveying & Permitting

 Topographic and boundary surveys, as required

 Preparation of permit applications and regulatory coordination

Phase 3 – Bid Document Preparation & Procurement Support

 Preparation of construction plans, specifications, and bid documents

 Participation in pre-bid meetings

 Responses to technical questions during procurement

Phase 4 – Construction Phase Engineering Support

 Participation in the preconstruction meeting, including coordination with the City,

contractor(s), and regulatory agencies, as applicable

 Construction inspection and construction management support, if authorized

 Review of contractor submittals, change requests, and pay applications

Phase 5 – Project Close-Out

 Final inspections and acceptance support

 Review of as-built documentation and project close-out materials

Engineering services may span multiple phases over several years depending on project

sequencing, funding availability, and regulatory approvals.

4. Project Structure & Proposal Options

Firms may submit qualifications for:

 All project components, or

 One or more individual project components

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The City reserves the right to award contracts for all components to a single firm or to multiple

firms based on qualifications, capacity, and project needs.

5. Qualifications-Based Selection Process

This procurement will follow a QBS process:

1. Firms submit Statements of Qualifications (SOQs)

2. SOQs are evaluated and ranked based on qualifications

3. The City authorizes negotiation with the highest-ranked firm

4. Fee negotiation occurs after selection

5. If negotiations are unsuccessful, the City may negotiate with the next-ranked firm

6. Submission Requirements

Firms shall submit one (1) electronic PDF copy of their Statement of Qualifications, not to

exceed 20 pages, excluding cover and resumes.

SOQs shall include:

1. Firm overview and contact information

2. Relevant experience with FEMA-funded mitigation or levee projects

3. Proposed project team and roles

4. Demonstrated familiarity with FEMA, PEMA, and EHP requirements

5. Capacity and availability to meet project schedule

6. References for similar projects

Cost information shall not be included.

7. Evaluation Criteria

SOQs will be evaluated based on the following criteria:

 Relevant experience with similar flood mitigation and FEMA-funded projects

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 Qualifications and experience of proposed project team

 Understanding of regulatory and compliance requirements

 Project approach and ability to meet schedule

 Past performance and references

8. Federal and State Requirements

This procurement is conducted in a manner that provides full and open competition in

accordance with 2 CFR Part 200.326. No firm shall be excluded from consideration due to prior

involvement in planning, studies, or preliminary project activities, except where such

involvement creates a real or apparent conflict of interest prohibited under federal regulations.

The selected firm shall comply with all applicable federal, state, and local laws, regulations, and

requirements, including but not limited to the Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards (2 CFR 200) and all applicable FEMA

procurement and grant administration requirements.

Required federal contract provisions shall be incorporated into the professional services

agreement, including, but not limited to, those set forth in 2 CFR 200 Appendix II.

In accordance with 2 CFR 200.318(c), no employee, officer, or agent of the City of Williamsport

or SEDA-Council of Governments shall participate in the selection, award, or administration of a

contract if a real or apparent conflict of interest exists.

The selected firm must not be suspended or debarred from participation in federally funded

contracts and shall be required to certify compliance with federal debarment and suspension

requirements prior to contract execution.

The selected firm shall comply with federal record retention requirements as set forth in 2 CFR

200.334 and all applicable non-discrimination, equal opportunity, and termination for

convenience provisions required under federal and state law.

9. Schedule (Anticipated)

 RFQ Issued: Wednesday January 16, 2026

 Questions Due: Wednesday February 4, 2026 @ 4:00PM (EST)

 SOQs Due: Wednesday February 18, 2026 @ 4:00PM (EST)

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Qualifications: Engineering Services

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See also