Request for Proposals: Engineering Services for Construction Oversight and Inspection

Location:	Pennsylvania
Posted:	Jan 16, 2026
Due:	Feb 18, 2026
Agency:	SEDA - Council of Governments
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS (RFP)

Engineering Services for Construction Oversight and Inspection

LPDM 2023 Levee Project - City of Williamsport

Construction Administration, Management, and Inspection Services

Williamsport Levee Pump Stations Project

Arch Street, Spring Run, and Mill Race Pump Stations

Issued by: City of Williamsport, Pennsylvania

Administered by: SEDA-Council of Governments (SEDA-COG)

Funding Source: FEMA Legislative Pre-Disaster Mitigation (LPDM) Program

RFP Release Date: Friday January 16, 2026

Proposals are due: Wednesday, February 18, 2026 at 4:00 PM (EST).

1. OWNER

City of Williamsport

Department of Public Works

1550 West Third Street

Williamsport, PA 17701

Owner’s Representative:

Bill Scott, P.E., City Engineer

2. PROJECT BACKGROUND

The City of Williamsport has received federal funding for electrical and standby power

improvements at three (3) existing levee pump stations:

 Arch Street Pump Station

 Spring Run Pump Station

 Mill Race Pump Station

The construction work includes installation of generators, electrical equipment, SCADA

integration, and related site work. Construction will be procured separately through a sealed-bid

process.

The City has engaged SEDA-Council of Governments (SEDA-COG) to provide grant

administration and compliance support for the project, including coordination with state and

federal funding agencies. SEDA-COG will not perform construction administration, inspection,

or engineering services.

The City is soliciting proposals from qualified firms to provide construction administration,

management, and inspection services for this project.

3. PROCUREMENT METHOD

This RFP is issued as a professional services procurement. Selection will be based on

qualifications, experience, and demonstrated ability to perform the required services, with cost

considered as part of the evaluation.

This procurement is separate from and independent of the construction contract.

Award of this contract is contingent upon award of the construction contract and project

authorization to proceed.

Design Engineer of Record Eligibility and Conflict of Interest Disclosure

The City acknowledges that Greenman-Pedersen, Inc. (GPI) served as the Engineer of Record

for the design of the project. In accordance with federal procurement requirements under 2 CFR

Part 200, the design engineer of record is not automatically prohibited from submitting a

proposal in response to this RFP.

If the design engineer of record elects to submit a proposal, the firm shall be required to:

 Submit a written organizational conflict of interest (OCI) disclosure identifying its role as

the Engineer of Record;

 Demonstrate clear separation of personnel, such that individuals involved in the original

design effort are not proposed for construction administration, inspection, or decision-

making roles;

 Acknowledge that it will not receive, nor be afforded, any unfair competitive advantage,

and that all procurement communications will be conducted solely through written

addenda issued to all proposers;

 Accept that final authority for bid interpretations, change orders, and payment approvals

shall remain with the City of Williamsport, with administrative support from SEDA-

COG.

The City reserves the right to evaluate any potential conflicts of interest and to determine

whether adequate mitigation measures have been proposed to ensure independent and objective

construction administration and inspection services.

4. SCOPE OF SERVICES

The selected firm will provide construction-phase support services, including but not limited to

the following:

A. Construction Administration

 Serve as the City’s representative during construction

 Coordinate with the Contractor, City, Engineer of Record, SEDA-COG, and regulatory

agencies

 Conduct pre-construction conference

 Facilitate and attend regular (anticipated monthly) construction progress meetings,

including preparation of meeting agendas and written meeting minutes

 Review and process submittals and shop drawings (in coordination with Engineer of

Record)

 Review RFIs and coordinate responses

 Review contractor schedules and sequencing

 Review and recommend approval of pay applications

 Review change order requests and provide recommendations

 Assist with project documentation and recordkeeping

B. Construction Inspection

 Inspection is anticipated to be part-time, with site presence adjusted based on active

work. Proposers shall recommend a staffing plan and level of effort appropriate to meet

schedule, quality, and federal compliance requirements.

 Observe work for general conformance with plans and specifications

 Monitor construction progress and quality

 Document site visits and maintain inspection logs

 Coordinate testing and inspections

 Identify and report non-conforming work

C. Federal Compliance Support

 Monitor compliance with Davis-Bacon prevailing wage requirements, including certified

payroll review

 Assist with Build America, Buy America (BABA) documentation tracking

 Support compliance with applicable federal requirements under 2 CFR Part 200

 Assist the City and SEDA-COG with documentation needed for reimbursement and audit

purposes

D. Project Closeout

 Assist with final inspections and punch list

 Review and prepare as-built documentation and operation & maintenance manuals

 Support final pay application and contract closeout

 Provide construction phase summary documentation

E. Deliverables

 Weekly/biweekly progress summary email or memo

 Field reports for each site visit

 Submittal/RFI log

 Pay application review memo (or checklist) per pay app

 Change order log and recommendation memo (as needed)

 Davis-Bacon payroll review log (weekly)

 BABA documentation tracker (as applicable)

 Final closeout package checklist + completion memo

5. COORDINATION WITH ENGINEER OF RECORD

The Engineer of Record for the project is Greenman-Pedersen, Inc. (GPI). The selected

consultant shall coordinate with the Engineer of Record for technical review items, including

submittals and requests for information (RFIs), as applicable.

If the Engineer of Record is selected through this RFP to provide construction administration,

management, and inspection services, the consultant shall maintain internal separation of design

and construction-phase personnel and shall implement conflict-of-interest mitigation measures

consistent with its proposal and disclosures. Final engineering determinations shall remain

subject to City approval.

6. PROJECT SCHEDULE

Construction is anticipated to commence following award of the construction contract and

receipt of all required approvals. The construction duration is anticipated to be approximately

120 calendar days from Notice to Proceed.

 RFP issued: Friday January 16, 2026

 Questions due: Wednesday February 4, 2026 @ 4:00PM EST

 Proposals due: Wednesday February 18, 2026 @ 4:00PM EST

 Interviews (if held): Week of February 23rd

 Anticipated award: March 2026

 Anticipated construction start: Construction is anticipated to commence following award

of the construction contract and receipt of Environmental and Historic Preservation

(EHP) clearance and all other required approvals. The exact start date is dependent upon

regulatory authorization and issuance of the Notice to Proceed.

The selected consultant shall be available for the full duration of construction and closeout.

7. PROPOSAL SUBMISSION REQUIREMENTS

Proposals shall include the following:

A. Cover Letter

 Firm name, address, and primary contact

 Brief statement of interest and understanding of the project

B. Firm Qualifications

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposals: Engineering Services for Construction Oversight and Inspection

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