Design Services for FY25-26 SB1 Street Rehabilitation Project
| Location: | California |
|---|---|
| Posted: | Nov 26, 2025 |
| Due: | Dec 11, 2025 |
| Agency: | City of Alhambra |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP2M25-18 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP2M25-18
|
| Bid Title: |
Design Services for FY25-26 SB1 Street Rehabilitation Project
|
| Category: | Request For Proposals |
| Status: | Open |
|
Attachment Preview
Date: October 27, 2025
Subject: REQUEST FOR PROPOSAL (RFP 2M25-18)
Professional Design and Engineering Services for the FY 25-26
SB1 Street Rehabilitation Project
To interested and qualified firms:
The City of Alhambra, Public Works Department is soliciting Proposals from
qualified firms to provide professional engineering services for the design of
various street segments within the City of Alhambra for the FY 25-26 SB1
Street Rehabilitation Project.
Interested and qualified firms shall submit five (5) copies of their Proposals and
one (1) pdf file on thumb drive no later than 4:30 PM. December 4, 2025 to:
Tadeh Asiun
Public Works Department
City of Alhambra
111 S First Street
Alhambra, CA 91801
NO E-MAIL SUBMITTALS OF FINAL PROPOSALS WILL BE ACCEPTED
If you have any questions, please contact Tadeh Asiun via email:
tasiun@alhambraca.gov
(All inquiries and responses to this RFP must be submitted via e-mail
no later than 4:30 PM, November 20, 2025.)
This RFP and Attachments are posted on City’s web-site under City Bid
Notices/RFPs.
Please review the requirements of the RFP and submit your proposal by the date
specified.
Thank You,
Tadeh Asiun
Public Works Department
City of Alhambra Public Works
REQUEST FOR PROPOSALS
TO PROVIDE PS&E SERVICES
FOR
FY25-26 STREETS REHABILITATION PROJECT
October 21, 2025
To Interested and Qualified Consultants:
With Request for Proposals RFP 2M25-18 (RFP), the City of Alhambra is soliciting
proposals from qualified professional firms to provide the City with professional
engineering services for the design of FY25-26 SB1 Street Rehabilitation Project.
PROPOSAL REQUIREMENTS
Interested parties shall submit 5 copies of their Proposal no later than 4:30 PM,
December 4, 2025 to:
Tadeh Asiun
Public Works Department
City of Alhambra
111 South First Street
Alhambra, CA 91801
All inquiries and responses to this RFP must be submitted via e-mail no later than 4:30
PM, November 20, 2025 to:
Tadeh Asiun; tasiun@alhambraca.gov
Total number of pages of the proposal shall not exceed 25.
Submit your proposal in the format specified below:
Cover Letter:
Emphasize strong points of the project team and the firm’s experience. The cover letter
shall state that the submittal is valid for 120 days and shall contain an acknowledgment
of receipt of all amendments and/or addenda to the RFP.
Table of Contents:
Include contents of proposal.
RFP FOR FY25-26 STREET REHABILITATION PS&E
1
Section 1. Purpose, Scope of Work and Fee:
The selected firm (Consultant) shall be responsible for developing engineering design and
preparation of plans, specifications, and estimates (PS&E) for the pavement rehabilitation
of various local streets (10 street segments) within the City of Alhambra shown in Table 1.
The plans and specifications shall be completed by a registered engineer.
Street Name
ADAM
CHAPEL
GRANADA
LINDA VISTA
MONTEREY
NEW (FRONTAGE ROAD)
PARK
SHORB
SIERRA VISTA
STONEMAN
GARFIELD
VALLEY
VALLEY
GARFIELD
VALLEY
SHORB
GARFIELD
GARFIELD
VALLEY
VALLEY
From
To
SIERRA VISTA
CORTO
SHORB
SIERRA VISTA
SAN MARINO
CITY YARD
ALMANSOR
NEW
LOS HIGOS
PARK
The scope of work generally includes project management/meetings, utility company
notification and confirmation, records research, field review, topographic survey, cost
estimates, preparation of construction plans and specifications, striping plans, bidding and
construction support, and mylars as described below.
Project Management/Meetings
Consultant shall prepare plans in conformance with City Standards, policies, and
procedures. Consultant shall be responsible for maintaining continuous communication
with the City Project Manager and ensure project delivery on schedule and within budget.
Consultant shall be required to attend a kick-off meeting with City staff to review project in
detail, and determine requirements and procedures for design, ongoing review, and
coordination. In consultation with City staff, the Consultant will determine relevant issues
specific to the project, design standards, and funding limits.
Deliverables:
• Project schedule
Utility Notifications
The Consultant shall contact all utility companies within the project limits and request
current utility atlas maps and as-built information. Consultant is required to send current
preliminary notices to utility companies in accordance with the City’s procedures.
Documentation of contacts and responses will be copied to the City. Consultant will prepare
utility notices and deliver them to the City for mailing under City letterhead.
Deliverables:
• Spreadsheet log of notices sent to utility companies and responses received.
Records Research & Field Review
RFP FOR FY25-26 STREET REHABILITATION PS&E
2
The Consultant will obtain available as-built drawings, survey data, and utility contact
information from the City. The research may include traffic signal plans, signing, striping,
municipal improvements such as water and sewer as-built plans and/or atlases. The
Consultant shall verify known underground utilities to avoid conflicts with proposed
improvements.
Deliverables:
• Report potential conflicts between as-builds and existing conditions.
Topographic Survey
Where full depth reconstruction of pavement is recommended, consultant will perform a
design/topographic survey necessary to complete construction plans with cross-sections
and profiles of the proposed street improvements. Consultant will take cross sections at
50-foot intervals, or closer if necessary, where survey is performed; elevations must include
flow line, top of curb, and back of walk in addition to pavement elevations. Topographic
survey may also be necessary where portions of curb & gutter and cross gutter are
proposed to be reconstructed or installed for proper surface drainage.
Deliverables:
• Electronic copy of all field surveys in AutoCAD
Coring Sample and Soil Reporting
Consultant will collect section core samples on each street segment to provide information
on the street’s pavement structure, including but not limited to the thickness and material
type of each layer encountered in the pavement structural section, the presence of any
pavement reinforcing fabric, and moisture content of existing subgrade. Information found
shall be used for pavement analysis and design services to develop pavement
rehabilitation recommendations for each street section, determining potential new
pavement structural designs that might be required, evaluation of alternative treatments,
and construction support.
Cost Estimates
Consultant shall prepare quantity calculations and a detailed engineer’s estimate in
Microsoft Excel spreadsheet format. Consultant shall utilize current City of Alhambra and
other agency cost data to develop construction cost estimates. Cost estimates must also
include the tie out and reset of survey monuments, and the record and filing of corner
records for the monuments.
Deliverables:
• Cost estimates at 60%, 90%, and 100% completion milestones
• Electronic files at every milestone in Excel spreadsheet
Construction Plans & Specifications
The Consultant will submit plans, specifications, and quantity takeoff estimates at levels of
completion of approximately 60%, 90%, and 100%. City will provide review comments at
all design stages. It is expected that 100% plans will be complete and include comments
and input from all stakeholders. One set of record drawing mylars shall be produced after
redline drawings are available upon construction completion.
RFP FOR FY25-26 STREET REHABILITATION PS&E
3
Plans shall conform to City standard plans and be prepared utilizing AutoCAD software. All
plans will be signed by a registered civil or traffic engineer, as appropriate.
The product plan set is expected to include, but not limited to, the following:
• Title Sheet/Typical Sections/General Notes
• Signing and Striping Plans
The City will provide Consultant with its boilerplate specifications and general technical
provisions in the current version of Microsoft Word. Consultant will be responsible for
compiling the project specifications, signed by a Civil Engineer registered in the State of
California, which are complete and ready for bidding purposes. Consultant shall use the
latest edition of the Greenbook (Standard Specifications for Public Works Construction and
subsequent amendments) and the City of Alhambra Standards for this project.
Deliverables:
• Two (2) full size copies of plan submittals at 60%, 90%, and 100% completion
milestones
• One full-size set of record drawing mylars upon construction completion
• Electronic files at every milestone
• One thumb drive containing final signed plans (PDF and AutoCAD format),
specifications and estimate
• Project specifications at 90% and 100% completion milestones
• Electronic files at every milestone
The design phase shall be completed in 90 working days from your proposal being
awarded.
These plans shall include street improvements such as pavement resurfacing and
necessary PCC improvements such as the repair of broken and off-grade sidewalk,
repair of broken and off-grade curb and gutter, repair of broken and off-grade driveway
aprons that impede proper drainage or standard ADA compliance of sidewalk, wheel
chair ramp construction where needed or in some cases where they need updating, and
cross gutter repairs. In addition, the plans and specifications must include the adjusting
of manholes and valves, traffic loops, striping and pavement markers.
The FEE shall be placed in a separate envelope submitted with the proposal.
Section 2. Project Team, Key Personnel and Resumes:
Provide resumes of inspector(s) and Project Manager/Engineer responsible for the
services.
Section 3. References:
Provide 3 public agency references for similar projects.
Section 4. Firm’s Qualifications and Experience:
Provide a summary of firm’s service capabilities, qualifications and experience.
RFP FOR FY25-26 STREET REHABILITATION PS&E
4
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