Fuel Bid 2026-2027

840 S . Telegraph Road * Monroe, Michigan 48161 * Phone: (734) 240-5102 * Fax: (734) 240-5101
PROPOSAL
FOR
2026-2027
FUEL
BID OPENING:
Friday, October 2, 2026 at 10:00 a.m.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE
James Jacobs, Chairman
Dan Minton, Vice Chairman
Jack Thayer P.E., Member
William Kipf, Member
David Kubiske, Member

MONROE COUNTY ROAD COMMISSION
INVITATION TO BID
Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until
10:00 a.m. local time on Friday, October 2, 2026 at their office located at 840 South Telegraph Road,
Monroe, Michigan, 48161 for the following:
*2026-2027 Fuel
Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be
downloaded from the Road Commission's website at www.mcrc-mi.org/bids.html.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION
PROPOSAL
2026-2027 Fuel
TO: The Board of County Road Commissioners of the County of Monroe, Michigan
FOR: 2026-2027 Fuel
Ladies and Gentlemen:
The undersigned bidder hereby affirms that:
1. The proposal is in all respects fair and without any collusion or fraud.
2. The undersigned agrees to furnish materials and equipment at the unit prices stated on the
attached bid forms.
Company:
Address:
City, State, ZIP:
Telephone:
Email:
By:
Title:
Date:
1

INSTRUCTIONS TO BIDDERS
and
GENERAL CONDITIONS
The Monroe County Road Commission is seeking bids for the purpose of delivering Unleaded Gas and
Diesel Fuels, Free on Board (FOB) destination Monroe County Road Commission, 840 South Telegraph
Road, Monroe, Michigan 48161, and 15191 Tandem Ct, Petersburg, MI 49270 on an "as needed" basis.
The contract is for a term of one (1) years, effective upon notice of award from October 12, 2026 ending
September 30, 2027, with up to two (2) 1-year renewals at the sole discretion of the Monroe County Road
Commission.
OWNER
The owner of the project is the Board of County Road Commissioners of the County of Monroe, also referred
to as the "Board."
BIDDER
The Bidder is one who submits a signed bid with the required documentation directly to the Board at the
time and place specified.
BID FORMS
Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be
submitted in its entirety with no modifications or changes except as authorized by an addendum and with
no pages removed. All proposals must be filled out in ink or typewritten and shall be legibly signed, giving
the complete name and address of the Bidder.
All bids must be in a sealed envelope and clearly marked "2026-2027 Fuel"
INTERPRETATION AND ADDENDA
All questions about the meaning or intent of the Bidding Documents are to be directed to the Purchasing
Agent. Interpretation or clarification considered necessary by the Purchasing Agent to such questions will
be issued by Addenda delivered to all parties recorded by the Engineer as having received the Bidding
Documents. Questions received less than seven days prior to the date for opening the bids may not be
answered. Only questions answered by formal written Addenda are binding. Oral and other interpretations
or clarifications will be without legal effect.
OPENING OF BIDS
Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.
local time on Friday, October 2, 2026 at which time they will be publicly opened and read aloud.
ACCEPTANCE AND/OR REJECTION OF BIDS
The Board reserves the right to reject any or all bids, including without limitation the right to reject any or all
nonconforming, non responsive, unbalanced, or conditional bids and to reject the bid of any Bidder if the
Board believes that it would not be in the best interest of the project to make an award to that Bidder,
whether because the bid is not responsive or if the Bidder is unqualified or of doubtful financial ability or
fails to meet any pertinent standards or criteria established by the Board. The Board also reserves the right
to waive all informalities in any bid should it be deemed in the best interest of the Road Commission to do
so. Discrepancies between the multiplication of units of work and the unit prices will be resolved in favor
of the unit price. Discrepancies between the indicated sum of any column of figures and the correct sum
will be resolved in favor of the correct sum. Discrepancies between words and figure will be resolved in
favor of words.
TITLE VI ASSURANCE
The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, hereby notifies all bidders that it assures that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids
2

in response to this invitation and will not be discriminated against on the grounds of race, color, national
origin, gender, age, or disability in consideration for an award.
PROHIBITION OF DISCRIMINATION
In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not
to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of
race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with
Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and
subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,
terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or
position. A breach of the above covenants shall be regarded as a material breach of this contract.
TAXES
The Monroe County Road Commission is not subject to the Federal Excise Tax or the Michigan State Sales
Tax. The Bidder shall not include these taxes in the unit prices quoted.
INCREASED OR DECREASED QUANTITIES
The Board reserves the right to increase or decrease quantities from those originally estimated and such
changes will be paid for at the unit price bid.
SPILLS AND CLEAN UP
The successful bidder will be responsible for immediately cleaning up and disposal of any immediate fuel
spills. This includes overspills contained in collection containers around each fill pipe. Clean up and disposal
will be in accordance with State and Federal regulations.
SAFETY DATA SHEETS (SDS)
All MCRC purchases require a SDS where applicable, in compliance with MIOSHA "Right to Know" laws.
The SDS must include the following information:
1.The chemical name and the common name of the toxic substance.
2.The hazards or other risks in the use of the toxic substance, including:
a.The potential for fire, explosion, corrosivity, and reactivity;
b.The known acute and chronic health effects of risks from exposure, including the medical
conditions which are generally recognized as being aggravated by exposure to the toxic
substance; and
c.The primary routes of entry and symptoms of overexposure.
3.The proper precautions, handling practices, necessary personal protective equipment, and other
safety precautions in the use of or exposure to the toxic substances, including appropriate
emergency treatment in case of overexposure.
4.The emergency procedures for spills, fire, disposal and first aid.
5. A description in lay terms of the known specific potential health risks posed by the toxic
substance intended to alert any person reading this information.
6.The year and month, if available, that the information was compiled and the name, address, and
emergency telephone number of the manufacturer responsible for preparing the information.
COMMUNICATIONS
Any questions regarding this bid shall be directed to the Monroe County Road Commission listed below:
Technical Purchasing
Byron Finley Chloe Fults
734-240-5107 734-240-5109
Method for Base Pricing
The Detroit Market Area Oil Price Information Service (OPIS) 10:00 a.m. Daily Rack Contract Average will
be used as the point of reference in evaluating bid prices. Bids are to be based on a factor above or
3

below the average. Please indicate the factor per gallon which you are quoting. The factor will remain
constant during the term of the contract.
The total price quoted by the Bidder must be the total cost delivered to the locations as directed
by the Road Commission. This includes all federal and state environmental fees (Michigan Underground
Storage, Federal Environment Recovery, Federal Superfund). MCRC will not pay a separate line item for
these fees. The Daily Rack Contract Average plus or minus the quoted factor will be the only item on the
invoice.
Pricing will be based on the day of the order with delivery within 24 hours. Summer delivery hours
are M-Th 6:00am-3:30pm. Winter delivery hours are M-F 7:00am-2:00pm.
Due to potential emergency operations, holiday and weekend deliveries may be necessary.
Vendor must be able to provide this service.
Vendor must be able to deliver gas and diesel in the same transport load and also must be able
to split a transport load between locations when necessary. Orders may not always be for a full transport
load. The award for gasoline and diesel may be split.
The vendor must provide the required services and will not subcontract or assign the services
without the Road Commission's written approval.
All goods are to be shipped F.O.B.
The MCRC will not pay fuel surcharges
Upon bid award, successful bidder shall supply all Safety Data Sheets (SDS)
Either party may terminate this contract by giving thirty (30) days written notice to the other party.
Gasoline
a) Unleaded gasoline Ethanol E10 to be billed and paid for on metered gallons, and not temperature
corrected. All proposals for E10 unleaded gasoline which meet or exceed the specifications will be
considered.
b) Unleaded gasoline must- meet requirements: EPA A.S.T.M. specifications in relation to Ethanol E10
unleaded; with minimum R+M index of 87.0 Octane.
c) Gasoline to be shipp e 2d by transport or tank wagon F.O.B. to Monroe County Road Commission
locations. All fuel deliveries must have bill of lading or meter printouts showing actual number of gallons
dropped at point of delivery. Tank level readings will be manually done by the driver before and after
delivery and noted on the delivery receipt. A copy of the Detroit Market Area OPIS 10:00am Daily Rack
Contract Average sheet from the terminal shall accompany the delivery receipt and/or invoice.
d)It is the intent of the Monroe County Road Commission for fuel to be sourced within 100 miles of 840 S.
Telegraph Rd., Monroe, MI 48161.
Diesel Fuel, Ultra Low Sulfur Clear
a)Diesel fuel to be billed and paid for on metered gallons and not temperature corrected. All proposals for
diesel fuel must meet or exceed the following specifications:
1.Ultra Low Sulfur over the road #2 Clear.
2.Must not contain any bio-diesel.
3.Must meet EPA ASTM Cetane rating of 40 minimum.
b)Fuel to be shipped by transport or tank wagon F.O.B. to Monroe County Road Commission locations.
All fuel deliveries must have bill of lading or meter printouts showing actual number of gallons dropped at
point of delivery. Tank level readings will be manually done by the driver before and after delivery and
noted on delivery receipt. A copy of the Detroit Market Area OPIS 10:00am Daily Rack Contract Average
sheet from the terminal shall accompany the delivery receipt and/or invoice.
c)It is the intent of the Monroe County Road Commission for fuel to be sourced within 100 miles of 840 S.
Telegraph Rd., Monroe, MI 48161.
Winter Additive for Diesel Fuel
A winter diesel fuel additive may be requested to be added to the fuel delivery during the winter months
on a load-by-load basis for operation in cold weather. This additional amount will be added to each gallon
of diesel fuel delivered during cold weather months as requested by MCRC. Time period may vary, but
typically November through March.
4

Suppliers are required to bid a set price per gallon for winter additives in their bid and list the name of the
product being supplied. The product shall contain additives for cetane enhancer, lubricity, anti-gel, de-icer,
stabilizers and cleaners. This is the only addition that can be added to the invoice.
Firm bids from October 12, 2026 to September 30, 2027
Tank Estimated Diesel / AST/UST Factor
Locations Tank #
Size Gallons Gasoline
Monroe
840 S Telegraph Rd 1 15,000 50,000 Gasoline UST
Monroe, MI 48161
Monroe
840 S Telegraph Rd 2 15,000 106,000 Diesel UST
Monroe, MI 48161
Monroe
840 S Telegraph Rd 3 15,000 106,000 Diesel UST
Monroe, MI 48161
Summerfield
15205 Tandem Ct 1 10,000 20,000 Diesel AST
Petersburg, MI 49270
Summerfield
Split
15205 Tandem Ct 5,000 5,000 Diesel AST
Tank (2)
Petersburg, MI 49270
Summerfield
Split
15205 Tandem Ct 5,000 5,000 Gas AST
Tank (3)
Petersburg, MI 49270
___YES, meets all specifications
___NO, list all deviations and describe how they meet or exceed the specifications above_____________
____________________________________________________________________________________
Additional Remarks:
TO: Board of County Road Commissioners of Monroe County, Michigan
5

The undersigned, having full knowledge of the site, proposal, plans and specifications for the 2026-2027
Fuel including Bidders' Addenda _______________ and the conditions of these Contract Documents,
hereby agrees to furnish materials at the unit prices named below:
Company:
Location:
Phone #:
Communications concerning this Bid shall be addressed to the Bidder's representative.
Name of Representative:
Address:
City, State, ZIP:
Telephone Number:
Fax Number:
E-Mail Address:
SUBMITTED on: , 2026
6