EATON MOTOR RELAYS
| Location: | Michigan |
|---|---|
| Posted: | Feb 9, 2026 |
| Due: | Feb 24, 2026 |
| Agency: | City of Saginaw |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P2109-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
P2109-26
|
| Bid Title: |
EATON MOTOR RELAYS
|
| Category: | General Bids |
| Status: | Open |
|
Attachment Preview
DATE: FEBRUARY 9, 2026
REQUEST FOR SEALED BID PROPOSAL
CITY OF SAGINAW- CITY HALL
PURCHASING OFFICE
1315 S. WASHINGTON AVENUE, ROOM #105
SAGINAW, MICHIGAN 48601
SEALED BID: P2109-26
TITLE: EATON MOTOR RELAYS
DUE BY: FEBRUARY 24, 2026, AT 3:00 PM
The City of Saginaw is soliciting Sealed Bid Proposals for Eaton Motor Relays with specifications as shown in
bid document. Bids must be received by the City Purchasing Office prior to 3:00 PM on the due date to be
considered.
This bid will be considered All or None, and No Substitutions will be accepted.
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Sealed bid proposals are accepted in person, by mail and electronic submission. The City does not accept
sealed bid proposals via fax. Bid documents are available for download on the City of Saginaw’s web site,
www.saginaw-mi.com, under the ‘Find A Bid’ tab.
‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any
proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or
None’, the City reserves the right to split said bid to our best benefit.
‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.
If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution
and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may
include supporting documents. The City reserves the right to determine equivalent.
Page 1 of 7
ITEM
1)
QTY
3 EACH
DESCRIPTION
EATON MOTOR RELAY
PART #EMR-3MP0-2A9BB1-1
NO SUBSTITUTIONS
UNIT COST
$____________
TOTAL COST
$____________
SHIPPING/DELIVERY COST
TOTAL PURCHASE COST
$____________
$____________
FOB: CITY OF SAGINAW
2406 VETERANS MEMORIAL PKWY
SAGINAW, MI 48601
PAYMENT TERMS: _________________
DELIVERY LEAD TIME: _________________
Page 2 of 7
SHIPPING/HANDLING
All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the
product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer
cost.
VENDOR COMPLIANCE
The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating
compliance with the Ordinance §14.33. Vendor Compliance Forms must be on file with City of Saginaw
Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for
download at www.saginaw-mi.com.
EVIDENCE OF BIDDER’S QUALIFICATIONS
Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they
have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully
prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials
contracted for to the satisfaction of the City.
CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED
The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the
City of Saginaw Purchasing Office, respective City department and City Council.
THIRD PARTY
In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the
bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,
the City reserves the right to accept or reject the use of a third-party. The awarded bidder shall be solely
responsible for payment to the third-party company.
AS NEEDED BASIS
The City reserves the right to request items on an ‘as needed’ basis.
INDEMNITY
The Contractor shall, at Contractor’s own expense, protect, defend, indemnify and hold harmless the City, and
its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and
expenses, including reasonable attorney’s fees, resulting from the acts, omissions, or negligence of the
Contractor, or any of Contractor’s officers, employees, agents, representatives, or subcontractors, in any way
connected or otherwise related to their performance or nonperformance of this Contract.
Page 3 of 7
INSURANCE
When proof of insurance is required, it is to be carried out within the following parameters:
(A) Limits of liability and types of coverage required will vary depending on the specifications involved in the
project and the indemnification needs of the City as set forth in such individual project specifications.
(B) All certificates of insurance submitted to the Purchasing Officer, or his or her designee, must list the City
as an additional insured, and be delivered, either by facsimile transmission or mail, directly from the
issuing agent.
(C) It is the responsibility of the insured contractor to confirm that such proofs of insurance are on file with,
and their form acceptable to, the City Purchasing Officer, or his or her designee, respective of the
individual project specifications, prior to the issuance of any purchase order, purchase order contract,
written contract, or professional service.
TITLES AND FEES
All vehicles purchased by the City shall be titled to “City of Saginaw”. Contact the Purchasing Office for title and
license plate instructions.
FORM OF BIDS
(1) Bids submitted in response to any notice shall be submitted according to the following instructions, and
any additional instructions established by the City Purchasing Officer and issued with the bid, or the bid
may be disqualified.
a. Bids must be submitted on printed forms furnished by the City Purchasing Officer, or his or her
designee. Voluntary alternates may be attached to the bid form, if necessary.
b. Bids must be in ink or typewritten.
c. Bids must contain the bidder’s complete name, address, and telephone number.
d. Bids must be signed in ink or electronically by an authorized agent of the bidder and dated.
e. Bids must include delivery or completion time.
f. If an addendum (Form B02) is issued by the City, it must be signed, dated, and returned with bid.
g. A bid bond, bank money order, certified check or cashier’s check in the amount of five percent
(5%) of the total amount bid must be submitted with any bid in excess of $100,000, unless any
applicable law or regulation requires a different percentage. If the agreement is for multiple years,
each year should be combined to get your total cost.
h. All erasures or corrections to pricing information must be initial and dated in ink by the same
individual signing the bid.
i. In case of a discrepancy between a unit price and its extension, the unit price will be considered
correct, and the bid will be recalculated to determine the amount bid. All additional errors will be
corrected, and the total bid will be adjusted to reflect the corrections. All unit prices must be
stated where requested.
j. All bids must be received by the City Purchasing Office by the date and time specified on bid
forms. The Purchasing Office is located at Saginaw City Hall in room #105. Bids may also be
submitted electronically to Purchasing_bids@saginaw-mi.com.
k. Each bid must be enclosed in a sealed envelope with the bid number marked on the front or sent
electronically with bid number in subject line.
Once a bid has been submitted, the bidder will not be allowed to withdraw, modify, or correct any
information.
Page 4 of 7
§ 14.36, PREFERENCE FOR LOCAL BIDDERS
(A) (1) If the lowest bidder is not a Saginaw-based bidder, as defined above, any Saginaw-based bidder
with a bid within 5% of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid to match
the bid of the lowest bidder. Such a bidder will remain bound to all other terms of their original bid. (2) A
lowered bid by a Saginaw-based business which is premised upon, in whole or in part, changes to or variances
to the bid specifications, contract requirements, or scope of work, shall be considered non-responsive and will
not be considered.
(B) If such a Saginaw-based business refuses to reduce its bid to match the lowest bid, then the next
lowest responsive and responsible Saginaw-based business with a bid within 5% of the lowest bid shall be
deemed the lowest bidder if it agrees to reduce its bid to match the bid of the lowest bidder. Such a bidder will
remain bound to all other terms of their original bid.
(C) If no responsive and responsible Saginaw-based businesses within 5% of the lowest bid agree to
reduce their bids, then the contract shall be awarded to the person or business with the lowest, most
responsive, and responsible bid.
(D) In the event of a tie between two (2) or more Saginaw-based businesses, where all other factors
are equal, the award of the bid shall be by coin toss conducted by the Purchasing Officer or his/her designee.
(E) No contract awarded pursuant to this ordinance shall be sublet in any manner that permits 50% or
more of the dollar value of the contract to be performed by a subcontractor or subcontractors who do not meet
the definition of “Saginaw-based business”.
(F) The section shall not waive or constrain, in any manner, the right and prerogative of the City to
reject any and all bids or proposals from any Saginaw-based business which fails to meet the requirements of
any other section of this ordinance, or to reject a bid which is in any way incomplete, irregular, not responsive
or not responsible.
(G) Local preferences shall not be applied in cases of procurements funded, even in part, with federal
dollars, unless such procurement is for architectural and engineering services. When contracting for
architectural and engineering services, local preference may be a selection criterion provided its application
leaves an appropriate number of qualified vendors, given the nature and size of the project, to complete the
contract.
CHECK LIST - BEFORE SUBMITTING YOUR BID:
✓ Did you check www.saginaw-mi.com to see if there was an addendum issued?
✓ Is your bid signed, in ink or electronically, in BOTH PLACES by an authorized representative of
your company?
✓ Did you provide the payment terms & delivery lead time?
✓ Is the outside of your sealed envelope or email labeled with the bid number?
✓ Did your total bid exceed $100,000? If so, did you include the bid bond,
certified bank or money order in the amount of 5% of the total bid amount?
Page 5 of 7
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