RFQ 35772 FOR WATER TREATMENT OF BUILDING HYDRONIC AND STEAM BOILER SYSTEMS AT VARIOUS PGW LOCATIONS

Number

Title

10/9/2025 2:30 PM

10/20/2025 2:30 PM

10/28/2025 2:30 PM

NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

PLEASE SUBMIT A SEALED BID FOR RFQ 35772 FOR WATER TREATMENT OF BUILDING HYDRONIC AND STEAM BOILER SYSTEMS AT VARIOUS PGW LOCATIONS.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR WEDNESDAY, OCTOBER 15, 2025 AT 11:00 AM EASTERN STANDARD TIME TO ANSWER QUESTIONS AND REQUESTS FOR CLARIFICATION. BIDDERS WHO WISH TO PARTICIPATE SHOULD DIAL AS FOLLOWS: DIAL-IN (267) 857-3813 AND PHONE CONFERENCE ID: 539 704 171#

** ALL QUESTIONS CONCERNING THIS REQUEST FOR QUOTATION MUST BE SUBMITTED VIA PROCUREWARE AT PGW.PROCUREWARE.COM NO LATER THAN MONDAY, OCTOBER 20, 2025 BY 11:00 AM.

** BIDS MUST BE RECEIVED NO LATER THAN TUESDAY, OCTOBER 28, 2025 AT 2:30 P.M., VIA PROCUREWARE AT PGW.PROCUREWARE.COM

SCOPE OF WORK:

THE CONTRACTOR SHALL BE REQUIRED TO FURNISH ALL SUPERVISION, EQUIPMENT, LABOR, MATERIAL, AND ALL APPLICABLE LICENSES AND PERMITS NECESSARY TO PROVIDE FOR THE SUPPLY, CLEANING, TESTING, AND CERTIFICATION OF WATER TREATMENT SYSTEMS SERVING COOLING AND HEATING EQUIPMENT, INCLUDING: COOLING TOWERS, BOILERS, HOT WATER SYSTEMS, CHILLERS, CHEMICAL BYPASS FEEDERS, AUTOMATIC DOSING PUMPS, AND WATER TREATMENT CHEMICALS AT VARIOUS PGW LOCATIONS. THIS CONTRACT SHALL ALSO INCLUDE WATER TREATMENT REMEDIATION SERVICES.

THE PURPOSE IS TO MAINTAIN OPTIMUM CONDITIONS IN THE WATER TO PREVENT CORROSION AND PITTING OF THE METAL SURFACES. THESE SERVICES SHOULD ALSO PREVENT DEPOSIT FORMATION ON THESE SURFACES AND PROVIDE BIOLOGICAL CONTROL OF WATER SYSTEMS.

CONTRACT TERM:

TWO (2) YEAR CONTRACT TERM; WITH THE OPTION OF TWO (2), ONE (1) YEAR RENEWALS.

BID PRICING:

PLEASE SEE WATER TREATMENT PRICING MATRIX EXCEL SPREADSHEET.

BASIS OF AWARD:

THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.

PRICE INCREASES/DECREASE REQUIREMENTS:

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF TWO (2) YEARS; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT TWO (2) ONE (1) YEAR PERIOD THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO TWO (2) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:

THE NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.

FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:

IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.

FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:

HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM

IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:

1. THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
2. ALL CONTRACTORS MUST ADHERE TO ALL REQUIREMENTS AND STANDARDS THAT HAVE BEEN OUTLINED IN THE ATTACHED DETAILED SCOPE OF WORK/SPECIFICATION AND ALL OTHER SUPPORTING DOCUMENTATION PERTAINING TO THIS PROJECT.
3. ALL CONTRACTORS MUST MEET THE SPECIFIED REQUIREMENTS SET FORTH IN THE INSURANCE SPECIFICATION ATTACHED HERETO. NAMING PGW AND THE PFMC AS ADDITIONAL INSURED. EVIDENCE OF CURRENT INSURANCE COVERAGE IS TO BE SUBMITTED WITH YOUR BID SUBMISSION.
4. ALL CONTRACTORS MUST COMPLETE AND RETURN THE BIDDER’S CERTIFICATION FORM WITH YOUR BID RESPONSE; IMPRINTED WITH YOUR COMPANY’S CORPORATE SEAL.
5. ALL SUBCONTRACTORS MUST BE APPROVED BY PGW.
6. ALL CONTRACTORS SHALL UTILIZE A LABOR FORCE THAT WILL NOT LEAD TO ANY STOPPAGES, PICKETING OR OTHER LABOR DISTURBANCES. BIDDER’S INDEMNIFICATION UNDER THE CONTRACT SHALL INCLUDE ANY CLAIMS OR LOSSES ARISING FROM ANY LABOR DISTURBANCE, INCLUDING LOSSES TO PGW IF A LABOR DISTURBANCE CAUSES A STOPPAGE BY PGW’S UNIONIZED FORCES.
7. IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES”.
8. ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
9. PLEASE REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT OF INVOICES. FOR ASSISTANCE OR IF YOU HAVE ANY INVOICING QUESTIONS, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PLEASE SEE THE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS ATTACHED.
10. PLEASE ENSURE THAT ALL REQUIRED DOCUMENTS INCLUDED IN THIS RFQ, IS COMPLETED ACCORDINGLY AND SUBMITTED WITH YOUR BID RESPONSE. PLEASE NOTE THAT YOU WILL BE DEEMED NON-RESPONSIVE FOR ANY MISSING AND/OR INCOMPLETE REQUIRED DOCUMENTS RELATED TO THIS RFQ.
11. ANY BIDDER THAT HAS HAD A CONTRACT WITH PGW TERMINATED DURING THE PREVIOUS THREE YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
12. THE SUCCESSFUL CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS.
13. CONTRACTORS AND THEIR EMPLOYEES WILL ONLY ENGAGE IN ACTIVITIES DIRECTLY RELATING TO THE SUBJECT SCOPE OF WORK. "HORSEPLAY" AND OTHER NON-JOB RELATED ACTIVITIES ARE NOT PERMITTED.
14. FOR ALL NEW CONTRACTORS, PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE AND FINANCIAL STATEMENT FOR QUALIFYING VENDORS OR CONTRACTORS’ QUALIFICATION QUESTIONNAIRE (IF APPLICABLE).
15. THE SUCCESSFUL CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER INSTALLATION AND WORKING OF EVERYTHING IN THIS CONTRACTOR AND SHALL GUARANTEE TO REMEDY FREE OF CHARGE ANY DEFECTS IN WORKMANSHIP AND MATERIALS THAT GIVES RISE TO TROUBLE OF ANY KIND FOR A PERIOD OF 12 MONTHS FROM THE TIME OF FINAL ACCEPTANCE OF HIS WORK.

16. CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

17. THIS PROJECT IS COVERED BY THE PENNSYLVANIA PREVAILING WAGE ACT, 43 P.S. § 165-1 et seq.

ANY QUESTIONS REGARDING THIS RFQ PACKET, PLEASE CONTACT NAJEY MCDUFFIE VIA EMAIL AT NAJEY.MCDUFFIE@PGWORKS.COM

BID PREPARED BY: ____________________________

TELEPHONE/FAX NUMBER: ____________________________

E-MAIL ADDRESS: ____________________________________