ITB 2027- 100 Grade 4 Washed River Rock

County Of Taylor
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
E-Mail - scott.henderson@taylorcounty.texas.gov
INVITATION TO BID
BID TITLE: 62 GRADE 4 WASHED RIVER ROCK
BID NUMBER: I.T.B. 2027 -100
OPENING DATE: October 8, 2026
OPENING TIME: 2:00 P.M.
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TERMS AND CONDITIONS
The Taylor County Commissioners' Court is soliciting bids for furnishing the merchandise,
supplies, services, and/or equipment set forth in this Invitation to Bid.
All bids must be received in the Taylor County Purchasing Office, 600 Pecan Street,
Abilene, Texas, 79602, no later than 2:00 p.m. Thursday October 8, 2026. Public
Opening of the bids will be held in the Purchasing Conference Room, 600 Pecan Street,
at that time. All bids which are mailed, shipped, etc. should be addressed as follows:
Taylor County Purchasing Department
600 Pecan Street
Abilene, Texas, 79602
Attn: Scott Henderson
All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title.
Completed Bids must contain one (1) original and one (1) copy. Original bid must be
clearly marked "ORIGINAL" and contain all original signatures.
The Taylor County Commissioners' Court reserves the right to reject in whole or in part
any or all bids, waive minor technicalities, and award the bid which best serves the interest
of Taylor County.
Late bids will be returned to the Bidder unopened. Taylor County will not be
responsible for un-marked, or improperly marked bids or bids delivered to the
wrong location.
Bids may be withdrawn at any time prior to the official opening. Alterations made before
opening time must be initialed by the Bidder to guarantee authenticity. After the official
opening, bids may not be amended, altered, or withdrawn without the recommendation
of the Purchasing Agent and the approval of the Taylor County Commissioners' Court.
All bids become the property of Taylor County and will not be returned to the Bidder.
Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be
included in this bid.
The undersigned agrees, if this bid is accepted, to furnish any and all items upon which
prices are offered, at the price(s) and upon the terms and conditions contained in the
Invitation to Bid. The period of acceptance of this bid will be thirty- (30) calendar days
minimum unless the Bidder notes a different period.
Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid
Worksheet, bidders certify that:
1. A packing list or other suitable shipping documents shall accompany each shipment
and shall show (a) name and address of vendor, (b) name and address of the receiving
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department, (c) Taylor County Purchase Order Number (if applicable), and (d) the
description of the material chipped, including item number, quantity, etc.
2. Delivery terms and transportation charges are to be FOB Destination Freight
Prepaid. All charges for delivery and transportation are to be included in the bid price.
3. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan
Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt
of the invoice or items, whichever is later. Invoices must be itemized and must
reference the Taylor County Purchase Order Number in order to be processed.
4. Payment shall not constitute an acceptance of the item(s) bid nor impair the County's
right to inspect or any of its remedies.
5. Goods, supplies, equipment pertaining to this contract shall be F. O. B. PLANT SITE,
and/or delivered to precinct location as stipulated by Taylor County.
6. Hours of delivery/service shall be between 7:30 a.m. and 4:00 p.m., Monday through
Friday, unless otherwise stipulated.
7. All prices are to be firm for the contract period.
8. Bids should be unit priced using the Bid Worksheet form included with this bid.
Purchases will be made on a cash basis. In case the unit price of an item differs from the
extended price for the quantity bid, the unit price shall govern.
9. The price to be paid by the County shall be that contained in the Bid Worksheet. The
Bidder warrants being no higher than Bidder's current prices on orders by others for
products of the kind and specification covered by this agreement for similar quantities
under similar or like conditions and methods of purchase.
10. A list of references of current users is to be furnished in the bid worksheet. Failure
to do so may render the bid unresponsive. Current Taylor County vendors may omit this
requirement.
11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,
regularly printed literature as published by the manufacturer, which sets out and describes
the goods, equipment, or supplies to be furnished by the bidder.
12. Any bids not conforming to the specifications shall be rejected. It will be the
responsibility of the bidder to conform to the specifications unless deviations have been
specifically cited by the vendor and acceptance made on the basis of the exception.
13. The Commissioners' Court will award the bid, which will be followed by the issuing of
a Purchase Order or a letter noting the award. The purchase order or letter of award,
together with the signed Bid Worksheet will be construed as the contractual agreement.
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14. Special Notation: A comparative performance evaluation may be required to assist
in the determination of overall efficiency of similar units. This may include, but is not
limited to, samples of supplies or field test of equipment.
15. Item(s) bid is subject to the County inspection and approval within a reasonable
amount of time. If specifications are not met, material may be returned at bidder's
expense and risk for all damages incidental to the rejection.
16. Evaluation Criteria shall include, but is not limited to the following:
A. Unit Price
B. Delivery
C. Vendor's past performance record with Taylor County
D. Taylor County's evaluation of vendor's ability to perform.
E. Taylor County's experience with product(s) bid
F. Special needs and requirements of Taylor County
G. Results of performance evaluation (if requested or needed)
Taylor County reserves the right to select evaluation methods deemed most appropriate.
Each bid will be evaluated on a case-by-case basis, regardless of any previous evaluation
method.
17. All insurance requirements, including Workers' Compensation, as outlined in the
Texas State Statutes shall be met prior to any delivery and shall remain in effect during
the life of this contract.
18. Whenever an article or material is defined by describing a proprietary product or by
using the name of a manufacturer, the term "or equal" if not inserted shall be implied. The
specific article or material shall be understood as descriptive, not restrictive.
19. Quantities indicated on the Bid Worksheet are estimates based upon the best
available information. The County reserves the right to increase or decrease the
quantities to meet its actual need without any adjustments in the bid price.
20. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to
Taylor County until Taylor County actually receives and takes possession of the goods,
supplies, equipment, or services at the point(s) of delivery.
21. Continuing non-performance of the vendor in the terms of this Contract shall be a
basis for the termination of the contract by the County. Taylor County shall not pay for
work, equipment, or supplies, which are unsatisfactory. Vendors will be given a
reasonable opportunity before termination to correct deficiencies. This, however, shall in
no way be construed as negating the basis for termination for non-performance.
22. Either party upon sixty- (60) days written notice prior to cancellation may terminate
the Contract.
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23. The Bidder warrants that the product sold to the County shall conform to the
standards promulgated by the U. S. Department of Labor under the Occupational Safety
and Health Act of 1970.
24. The Bidder agrees that the goods, equipment, supplies, or services furnished under
this contract shall be covered by the most favorable commercial warranties offered by the
Bidder to any customer for such goods, equipment, supplies, or services.
25. Contractor shall provide the defense for and indemnify and hold harmless Taylor
County from all claims, suits, causes or action, and liability arising out of the execution of
this contract or in connection with Contractor's use of the premises thereunder.
26. The Bidder shall not limit or exclude any express, written, or implied warranties and
any attempt to do so shall render this contract voidable at the option of Taylor County.
27. Escalation Clause: Prices bid on this contract will be firm for the first 12 months. Price
may be renegotiated prior to the execution of the Option to Renew. Increase will only be
effective on the anniversary date of this contract. Renegotiated increase in price can run
from 0 to 10 percent. Price increase will be no greater than ten percent (10%) above the
original price of this contract. Contract price increases will only be allowed if there are
substantial increases in steel, fuel & etc. during the contract year. Taylor County reserves
the right to research products and the amount of increases during the contract year.
Taylor County also reserves the right not to renew if the escalated cost is above ten-(10)
percent.
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TECHNICAL SPECIFICATIONS
I.T.B. 2026-100 62 Grade 4 Washed River Rock
NOTE: All technical specifications are minimums
and may be exceeded.
GENERAL:
Taylor County is requesting bids from qualified vendors to Grade 4 River Rock that meets
the Texas Department of Transportation specifications. All materials are stated as item,
type, and grade in accordance with the Standard Specifications for Construction of
Highways, Streets, and Bridges set forth by the Texas Department of Highways and
Public Transportation. Complete specifications of materials or products should
accompany the Bid Worksheet. If the Bidder does not furnish the product from their plant,
the vendor must state the source of the product.
DELIVERY:
Delivery charges are to be in compliance with all Railroad Commission Tariffs. Any non-
regulate weight/mile hauling charges, pump-off fee, demurrage, etc. should be noted.
REQUIREMENT:
Vendors will be required to provide a loader and operator on location to facilitate loading
County trucks. All cost associated with this equipment and operator will be included in
the bid price of materials.
TERM OF CONTRACT:
The term of this contract will begin on October 20, 2026 and end on October 19, 2027.
The contract may be extended for four (4) additional years, if approved by both parties.
DESCRIPTION:
The specific items to be bid in this contract are listed on the Bid Worksheet page.
AWARD:
Award will be on a unit by unit basis. The bid may be awarded to more than one bidder
if each of the selected bidders submits the lowest and best bid for a particular location or
type of material, LGC 262.027,e.
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BID WORKSHEET
I.T.B. 2026 -100 62 Grade 4 Washed River Rock
By completing this Bid Worksheet, Vendor understands, agrees to, and will adhere to all
the Terms, Conditions, and Specifications of I.T.B. 2026 - 100 62 Grade 4 Washed River
Rock.
Description of Item Unit Price Per Ton
62 Grade 4 Washed River Rock _____________
(natural gravel, Not Limestone)
List Cost for Precinct Delivery (if available)
Location of bidder's pit site:
References: List two (2) references for which bidder has supplied rock road materials.
Include contact persons and phone numbers. Other government entities are preferred.
Business Contact Person Phone Number
The undersigned affirms that they are duly authorized to execute this bid on behalf of their
company and, that this bid has not been communicated to any other vendor prior to the
official opening of this bid. The undersigned affirms that the Company they represent
agrees to the terms, conditions and specification requirements of this bid and if the bid is
awarded the bid will be construed as the contractual agreement.
Name and Address of Bidder All unsigned bids will be disqualified
Signature:
Name:
Title:
Phone No:
______________________________ Email: _____________________________
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WORKERS' COMPENSATION
AFFIDAVIT
STATE OF TEXAS
COUNTY OF TAYLOR
BEFORE ME, the undersigned authority, on this day personally appeared
_____________________________, known to me to be the person whose name is subscribed
to the foregoing instrument and, being by me first duly sworn, upon oath declared that the
statements and capacity acted in are true and correct.
I, am a duly authorized officer of
,
and hereby certify that all "persons providing services on the project" will be covered by workers'
compensation coverage for the duration of the project, that the coverage will be based on proper
reporting of classification codes and payroll amounts, and that all coverage agreements will be
filed with the appropriate insurance carrier or, in the case of a self-insured, with the
commissioners' Division of Self-Insurance Regulation. Providing false or misleading information
may subject the company to administrative penalties, criminal penalties, civil penalties or other
civil actions.
I furthermore certify that the company will provide, to Taylor County, certificates of coverage
showing statutory workers' compensation insurance coverage for all "persons providing services
on the project", including all entities.
I hereby acknowledge that "persons providing services on the project" includes all persons or
entities performing all or part of the services the company has undertaken to perform on the
project, regardless of whether that person contracted directly with the company and regardless of
whether that person has employees. This includes, without limitation, independent companies,
contractors, subcontractors, leasing companies, motor carriers, owner-operators, and employees
of any such entity that furnishes persons to provide services on the project. "Services" include,
without limitation, providing, hauling, or delivering equipment or materials, or providing labor
transportation, or other service related to the project. "Services" do not include activities unrelated
to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable
toilets.
I furthermore acknowledge that failure to comply with any of these provisions is a breach of
contract by the company which entitles Taylor County to declare the contract void if the company
does not remedy the breach within ten days after receipt of notice of breach from Taylor County.
By: Title:
Signature:___________________ Company:
Subscribed and sworn to before me, this _______ day of __________, to certify which
witness my hand and seal of office:
_________________________
Notary Public - Signature
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TEXAS STATUTORY VERIFICATIONS
(House Bill 89, Senate Bill 252, Senate Bill 13, and Senate Bill 19)
I, ____________________________________________________ (Person name), the undersigned
representative of
________________________________________________________________________ (Company or
Business Name, hereafter referred to as "Company"), being an adult over the age of eighteen (18) years
of age, after being duly sworn by the undersigned notary, do hereby depose and verify under oath that
the Company named above, under the provisions of the Texas Government Code, complies with the
following statutory requirements:
1. HOUSE BILL 89: Verification Regarding Boycotting Israel
Pursuant to Section 2270.001 of the Texas Government Code, Company verifies that it:
* (1) Does not boycott Israel currently; and
* (2) Will not boycott Israel during the term of the contract with Taylor County, Texas.
("Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any
action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with
Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not
include an action made for ordinary business purposes. "Company" means a for-profit sole proprietorship,
organization, association, corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned
subsidiary, parent company or affiliate of those entities or business associations that exist to make a
profit.)
2. SENATE BILL 252: Verification Regarding Terrorist Organizations
Pursuant to Section 2252.152 of the Texas Government Code, Company verifies that it is not engaged in
business with Iran, Sudan, or a foreign terrorist organization. Company further certifies that it is not listed
on the Texas Comptroller's list of companies known to have contracts with, or provide supplies or
services to, a foreign terrorist organization.
3. SENATE BILL 13: Verification Regarding Boycotting Energy Companies
Pursuant to Section 2274.002 of the Texas Government Code, Company verifies that it:
* (1) Does not boycott energy companies; and
* (2) Will not boycott energy companies during the term of the contract with Taylor County, Texas.
("Boycott energy company" means, without an ordinary business purpose, refusing to deal with,
terminating business activities with, or otherwise taking any action that is intended to penalize, inflict
economic harm on, or limit commercial relations with a company because the company: (A) engages in
the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy
and does not commit or pledge to meet environmental standards beyond applicable federal and state law;
or (B) does business with a company described by Paragraph (A).)
4. SENATE BILL 19: Verification Regarding Discrimination Against Firearm Entities
Pursuant to Section 2274.002 of the Texas Government Code, Company verifies that it:
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* (1) Does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and
* (2) Will not discriminate against a firearm entity or firearm trade association during the term of the
contract with Taylor County, Texas.
("Discriminate against a firearm entity or firearm trade association" means, with respect to the entity or
association, to: (A) refuse to engage in the trade of any goods or services with the entity or association
based solely on its status as a firearm entity or firearm trade association; (B) refrain from continuing an
existing business relationship with the entity or association based solely on its status as a firearm entity or
firearm trade association; or (C) terminate an existing business relationship with the entity or association
based solely on its status as a firearm entity or firearm trade association.)
AUTHORIZED REPRESENTATIVE
Printed Name
Title
Signature of Company Representative Date
On this the _____ day of _________________________, 20____, personally appeared
________________________________________, the above-named person, who after
by me being duly sworn, did swear and confirm that the above is true and correct.
NOTARY SEAL
____________________________________
NOTARY
SIGNATURE
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