RFB Earthen wall construction and hillside slide remediation

QUINAULT INDIAN NATION
Owner
PO Box 189, 1214 AALIS Drive
Taholah, WA 98587
REQUEST FOR BIDS
Location and legal address:
Quinault Administrative Building
1214 Aalis Drive
Taholah WA. 98567
The Quinault Indian Nation is seeking bids for earthen wall construction and hillside slide remediation of slope
on south side of Aalis Drive in Taholah. Contractor will provide all labor, materials and equipment to complete
all work. If equipment rental is necessary, that should be included in the bid price. Please note that this is a
fixed price bid.
Basic Scope of services:
* Contractor shall visit the site to become familiar with the project.
* Contractor shall follow all amendments to standard specifications.
* Contractor to clear vegetation and remove debris as needed.
* Contractor to excavate, grade, and install earthen wall.
* Contractor to install new concrete staircase, stainless steel handrails, and sidewalks.
* Clean up and haul all debris / material to approved landfill, provide Owner with receipt for disposal.
Due Date:
Monday, October 8, 2026, by 3 P.M. Pacific Standard Time.
Late submissions will not be considered.
Submission Method:
Hand delivery or certified mail. Only sealed bids will be accepted. Proposals must be submitted October 8th, by
3PM, 2026. Late bids will be rejected. Bidders should provide point-of-contact information including email to
Ryan Hendricks. Bids should be sent to:
ATTN: Cora Pope
Quinault Indian Nation
Contracts & Procurement Officer
1214 Aalis Drive
Phone: 360-276-8211 Ext. 5010
Fax: 360-276-4661
Contract Officer for Questions:

Ryan Hendricks, Assistant Construction Manager
360.276.8211 Ext. 6679
360-986-0903
rhendricks@quinault.org
QIN's Contract Officer will receive and respond to comments and questions on behalf of the project partners.
Answers to questions will be emailed to all interested parties. All emails with questions must be received at least
3 days (72 hours) prior to the proposal due date/time to guarantee a response.
Pre-bid Conference and Site Review
A non-mandatory, but strongly encouraged, site walk is available . The Pre-bid conference will begin at 1214
Aalis Drive, Taholah, WA 98587, then the site will be visited. Bidders must arrive for the site walk no later
than 1:00 PM PST on September 29, 2026.
Mandatory Sealed Bid Opening:
A mandatory, sealed bid opening is scheduled for October 8, 2026, at 3:15 p.m. at 1214 Aalis Drive, Taholah,
WA 98587, Administration Building Large Conference Room.
Submission Method:
Bidders must submit their sealed, fixed-price bids along with their qualifications to the address above. Firms are
solely responsible for all costs incurred in the preparation and submittal of the RFP. Submittal becomes the
property of the QIN and will not be returned. Please note that QIN does not share bid responses or tallies.
Respondents shall submit (1) hard copy of their sealed bid response to the address below via certified mail or
hand-delivery, either before, or by 3:00 PM local time, October 8, 2026.
Reference Documents
1. A101-2017 - Standard Form of Agreement Between Owner and Contractor where the basis of
payment is a Stipulated Sum
2. A101 Exhibit A-2017 - Insurance and Bonds
3. A201-2017 - General Conditions of the Contract for Construction
Instructions to Bidders
This RFP does not commit QIN to award a contract, to pay any costs incurred in preparation of a response to
this invitation, or to procure or contract for services or supplies. Respondents will not offer any gratuities,
favors or anything of monetary value to any employee, officer, or agent of the Nation for the purpose of
influencing favorable disposition toward either their proposal or any other proposal submitted as a result of this
RFP. All proposals submitted hereunder become the exclusive property of the Nation. The Nation reserves the
right to accept all or part of the bid, or to decline the whole bid.
The successful respondent will submit the attached draft Contract documents, sign a Certification and
Debarment Form, provide a W-9, submit certifications of required insurance coverage, and obtain a Quinault
Indian Nation business license for all firms/subcontractors doing work on the Quinault Reservation.
Subcontracts must be approved by the Quinault Indian Nation. Please note that the attached contracts may not
be modified.
Bidder Responsibility Criteria

Mandatory Bidder Responsibility Criteria: it is the intent of the Nation to award a contract to the lowest,
responsible bidder. The bidder must meet the following bidder responsibility criteria to be considered a
responsible bidder. The bidder shall be required by the Nation to submit documentation demonstrating compliance
with the criteria. The Bidder must:
a. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW which
must have been in effect at the time of bid submittal.
b. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance of Notice
to Proceed.
c. Maintain insurance policy/policies meeting minimum requirements listed in this document.
d. Not be disqualified, disbarred, or suspended from bidding on any public works contract. The Bidder
shall not be listed as a current debarred or suspended bidder on the U.S. General Services
Administration's "System for Award Management" website: http://www.sam.gov.
Supplemental Bidder Responsibility Criteria: In addition to mandatory bidder responsibility criteria referenced
above, the Bidder must also meet the following relevant supplemental bidder responsibility criteria applicable to
the project and, as evidence that the bidder meets the supplemental bidder responsibility criteria, the apparent and
second low bidders must submit the required documentation to the Nation within 48 hours of the bid submittal
deadline. The Nation reserves the right to request such documentation from such bidders:
a. Business status: Bidder shall not be "inactive" or "not in good standing" with Washington State
Secretary of State's Office, the Department of Revenue or Department of Labor & Industries.
b. Bidder shall provide documented information from Washington State Secretary of State's Office,
Department of Revenue or the Department of Labor and Industries providing the date of incorporation
or formation, the state of incorporation, that the Bidder is active and in good standing in the State of
Washington, State of Washington tax reporting number, and the name and address of the registered
agent, general partner or managing member.
c. Bidder shall take steps to ensure that their subcontractors are also in good standing with the above-
described entities.
Completion of Similar Projects:
The Bidder shall have successfully completed at least three (3) projects of a similar size and scope as required
by the contract documents for this project within the last five (5) years. Please include a summary of relevant
experience using the evaluation criteria listed. In evaluating whether the projects were "successfully
completed," the Nation may check references for previous projects and may evaluate the Nation's assessment of
Bidder performance.
Evaluation Criteria and the Selection Process
The basis of the award will be to the respondent receiving the most points based on the following criteria:
* Project Understanding, scope of work, work plan and schedule (30 points)
* Qualifications/Experience of Project Manager (25 points)
* Past performance/references (15 points)
* Bid for Services (30 points)
Selection of the successful proposal shall, in part, be based upon the completeness of the submittal, the quality
and price of the services, the reputation of the respondent, and the ability of the respondent to meet all deadlines
for delivery of the item(s).
Nation's Tribal Employment (TERO)
The Quinault Nation's Tribal Employment Right Ordinance (TERO) provides the Nation's Indian Preference
policy that applies to this contract. Other TERO requirements include submission of a Compliance Plan and
payment of a fee prior to commencing work on the Quinault Indian Reservation. Every Contractor with a Contract

Sum of $10,000 or more, or more than one contract in a 12-month period and the aggregate sum of those contracts
is $10,000 or more, shall pay a one-time fee of 1.75% of the total Contract Sum. Such fees shall be paid by the
Contractor. Contact Evelyn Kalama, (360) 276-8211, ext. 4805, or email EKalama@quinault.org.
Insurance Requirements
Contractor is required to provide proof of current Worker's Compensation insurance with Washington State statutory
limits end Employer's liability insurance. Minimum coverage $1,000,000 per occurrence.
Contractor will provide proof of Commercial General Liability Insurance stating adequate coverage for project. Carrier
shall be rated A.M. Best's Insurance rating of at least A or better. Minimum coverage: General Liability $1,000,000 per
occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per occurrence / $5,000,000 aggregate. Policies need to
list site location, project name, city and state, and shall name the following parties as Additionally Insured and named
Certificate Holders: Quinault Indian Nation, its elected officials, officers, employees. Materials Testing and Consulting
shall also be named as Additionally Insured.
Contractor shall carry Automotive Liability Insurance. Minimum coverage $1,000,000 combined single limit for hired and
non-owned vehicles with Personal Protection Insurance and Property Protection Insurance.
Prevailing Wage
Prevailing Wages apply to this work. For information on prevailing wages, please see:
https://www.lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/
Safety
At a minimum. all workers on site shall wear high visibility safety vests, hard hats and appropriate footwear, and
shall wear safety goggles and gloves as appropriate for the work task they are undertaking. The Contractor shall
furnish a copy of its safety plan prior to mobilization to site.
Permits
Contractor is responsible for all permitting and compliance with Quinault Indian Nation tribal codes prior to
commencing work.
Retainage
The Nation shall hold back a retainage in the amount of five percent (5%) of any and all payments made to the
Contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all necessary releases
from the State Department of Revenue and the State Department of Labor and Industries, and until settlement of
any liens filed under chapter 60.28 RCW, whichever is later.
Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to
Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on "Posted Projects"
then "Public Works", and then "Quinault Indian Nation." This online plan room provides Bidders with fully
usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous
reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders "Register" in
order to receive automatic e-mail notification of future addenda and to place themselves on the "Self-Registered
Bidders List." Bidders that do not register will not be automatically notified of addenda and will need to
periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of
Washington at (425) 258-1303 should you require assistance with access or registration. The content available
through bxwa.com is our property or the property of our licensors and is protected by copyright and other
intellectual property laws. Access to project documents is intended for use by bidders (general
contractors/prime bidders, subcontractors and suppliers), agency personnel and agency's consultants, as well as
for personal, noncommercial, use by the public. You may display or print the content available for these uses

only. "Harvesting" (downloading, copying, and transmitting ) of any project information and/or project
documents for purposes of reselling and/or redistributing information by any other party is not allowed by
BXWA.

BID SCHEDULE
NOTE: BIDS shall not include Washington State and local sales tax on all items delivered to the site on the
Quinault Indian Reservation. Washington State B&O taxes do not apply to construction charges performed
within the boundaries of the Quinault Indian Reservation. All other applicable taxes and fees may apply.
BIDDERS ARE ADVISED TO REFER TO THE WASHINGTON STATE, DEPARTMENT OF REVENUE,
INDIAN TAX GUIDE AT:
http://dor.wa.gov/content/findtaxesandrates/retailsalestax/indians/indiantaxguide/default.aspx.
The undersigned certify that they have examined the location of the project, and read and thoroughly
understand the plans, specifications, and contract governing the work embraced in this improvement or as
much thereof as can be completed with the money available, in accordance with the said plans, specifications,
contract, and the following schedule:
BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the following lump
sum: NOTE: BIDS shall include all other applicable fees.
ITEM DESCRIPTION AMOUNT
Clear Vegetation
Excavate, grade, install earthen wall
Install staircase and sidewalks
Total
Calendar days to Complete
Days
Name of Firm
NOTE: If bidder is a corporation, write State of Incorporation; if a partnership, give full names and addresses
of all parties below.
Signed by ,
Officials Capacity
Print Name
Address
Federal Tax ID # Email address: __________________________