CITY OF BRISTOL, VIRGINIA
Invitation to Bid (ITB)
Class A-3 Portland Cement Concrete and Flowable Fill
ITB # PW-27-003
Issue Date: May 20, 2026
Due Date: June 11, 2026
CITY OF BRISTOL, VIRGINIA
300 LEE STREET
BRISTOL, VA 24201
276-645-7328
City of Bristol, Virginia
Invitation to Bid (ITB)
Class A-3 Portland Cement Concrete and Flowable Fill
ITB # PW-27-003
TABLE OF CONTENTS
SECTION ONE
Purpose
1.1
Scope
1.2
Closing Date and Time
1.3
Inquiries & Addendum
1.4
Bid Evaluation
1.5
Rejection of Bids
1.6
SECTION TWO
General Instructions and Specifications
2.1
Bid Form
2.2
SCC Form
2.3
SECTION THREE
General Terms and Conditions
3.1
Special Terms and Conditions
3.2
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City of Bristol, Virginia
Invitation to Bid (ITB)
Class A-3 Portland Cement Concrete and Flowable Fill
ITB # PW-27-003
SECTION ONE
1.1 Purpose
The City of Bristol, Virginia, (herein after referred to as “the City”), requesting sealed bids on
specified types of Portland Cement products.
1.2 Scope
This document contains general information relating to the evaluation process, selection criteria,
and mandatory requirements, which must be addressed for a bid to receive consideration.
1.3 Closing Date and Time
The bidder will submit the following:
• One original and three copies of the sealed bid must be mailed to or hand-delivered to:
ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201. The
outside envelope must be labeled with the ITB number and title as follows: ITB #
PW-27-003 Class A-3 Portland Cement Concrete and Flowable Fill.
• The City requires one original and three paper copies of the sealed bid. No faxed or
electronically submitted bids will be accepted. Those wishing to submit electronically
may do so via the eVA procurement platform while also submitting the required paper
copies to the City by the due date. Bids will not be accepted after the closing date and
time. All bids shall become property of the City and will not be returned.
• Bids are due by 2:00 p.m. EST, June 11th, 2026.
Bids will be publicly opened on June 11th, 2026, 2:00 p.m. EST at City Hall Council Chambers,
300 Lee Street, Bristol, Virginia 24201.
It is the responsibility of the bidder to assure that the bid is delivered to the place designated for
receipt of bid prior to the closing time set for receipt of bid. No bid received after the time
designated shall be considered. The officer or agent, whose duty it is to accept the bids, will
decide when the specified time has arrived.
1.4 Inquiries & Addendum
If any prospective Bidder has questions or inquiries about the specifications or other solicitation
documents, the prospective Bidder should contact Nikki Asher, Purchasing Clerk via email at
nikki.asher@bristolva.gov by 10:00 a.m. (EST) on May 27, 2026. No changes resulting in
questions are official unless issued in writing in the form of an addendum issued by the City. If
applicable, the addendum will be released on June 1, 2026. The addendum will be posted to the
City’s website.
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City of Bristol, Virginia
Invitation to Bid (ITB)
Class A-3 Portland Cement Concrete and Flowable Fill
ITB # PW-27-003
1.5 Bid Evaluation
Evaluation of bids will be based on criteria set forth in this invitation. Evaluation will be based
on per cubic yard or per ton price, for each material type.
The City reserves the right to make multiple awards as a result of this solicitation. The award(s)
will be made to the lowest responsive and responsible bidder(s) meeting the requirements of the
solicitation. The City reserves the right to conduct any tests it may deem advisable and to make
all evaluations. The City also reserves the right to reject any or all bids, in whole or in part, to
waive informalities and to delete items prior to making the award, whenever it is deemed in the
sole opinion of the City to be in its best interest.
1.6 Rejection of Bids
The City reserves the right to reject any and all bids, to waive informalities and to negotiate with
the low bidder if the bid exceeds budgeted funds. Exceptions to the specifications may cause the
bid to be deemed non-responsive and to be rejected as such.
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City of Bristol, Virginia
Invitation to Bid (ITB)
Class A-3 Portland Cement Concrete and Flowable Fill
ITB # PW-27-003
SECTION TWO
2.1 General Instruction and Specifications
The City of Bristol, Virginia is requesting sealed bids on the following approximate quantities of
material. Bidders should note that the quantities listed are approximate only and subject to
increase or decrease, and whether increased or decreased the price quoted is to remain firm for
the period July 1, 2026 and June 30, 2027.
4,500 cubic yards, more or less, Class A-3 Portland Cement
Concrete with manufactured sand;
500 cubic yards, more or less, Class A-3 Slip with natural sand;
250 cubic yards, more or less, Class A-3 Portland Cement
Concrete with natural sand;
250 cubic yards, more or less, Class A-3 High Early Strength
Portland Cement Concrete with manufactured sand;
250 cubic yards, more or less, Class A-3 High Early Strength
Portland Cement Concrete with natural sand;
500 cubic yards, more or less, of Flowable Fill
250 tons, more or less Type I/II Bulk Portland
Class A-3 Portland Cement Concrete must conform to Virginia Department of Transportation
Road and Bridge Specifications of latest date. Material is to be delivered to the designated
location, in the quantities and at the time, as requested by the City.
Bidders shall provide with the bid, written certification that their plant is Virginia Department of
Transportation certified, a copy of their mix design(s) for Class A-3 Portland Cement Concrete
conforming to current Virginia Department of Transportation Road and Bridge Specifications
and a technician's certification number must appear on the mix design. Fly ash contents of mix
shall not exceed the maximum allowed on the current edition of Virginia Department of
Transportation Road and Bridge Specifications.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
