Request for Proposals (RFP) COMPLIANCE ASSISTANCE FOR THE THE CITY'S...

Location:	Mississippi
Posted:	Mar 31, 2026
Due:	Apr 28, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	7-20260331092026 Jackson
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

COMPLIANCE ASSISTANCE FOR THE

THE CITY’S PHASE I MUNICIPAL SEPARATE STORM SEWER SYSTEM

(MS4) PERMIT

FOCUSING ON THE ILLICIT DISCHARGE AND ELIMINATION PROGRAM

AND THE AMBIENT MONITORING PROGRAM

STORMWATER MANAGEMENT DIVISION

DEPARTMENT OF PUBLIC WORKS

City of Jackson, Mississippi

RFP # 92688-042826

RFP SUMMARY: The City is seeking proposals to provide compliance assistance for

the City of Jackson’s Phase I Municipal Separate Storm Sewer System (MS4) Permit.

The focus of the compliance effort will be water quality sampling required by the Illicit

Discharge Detection and Elimination Program and water quality sampling required by

the Ambient Monitoring Program

RFP ISSUE DATE

PROPOSAL DUE

DATE

PRE-PROPOSAL

CONFERENCE

DEADLINE FOR

QUESTIONS

April 2, 2026

Proposals will be accepted by the City of Jackson until April 28,

2026, at 3:30 pm. Proposals submitted after deadline will NOT be

considered.

A pre-proposal conference will be held at 10:00 am Central Time on

April 14, 2026. It is highly recommended that all offerors attend.

The pre-proposal conference will be held in the Andrew Jackson

Room on the 1st Floor of the Warren Hood Building at 200 S.

President Street, Jackson, MS 39205

The deadline for questions is April 22, 2026, at 5:00 pm. Questions

and/or inquiries must be submitted in writing to Andrea Holmes at

aholmes@city.jackson.ms.us.

The answers to all questions submitted by offerors will be made

publicly available by 5:00 pm on April 24, 2026, on the City of

Jackson Website and at www.jacksonmsbids.com.

PROPOSAL

SUBMISSION

PROCESS

RFP WEBSITE

OFFICIAL RFP

CONTACT

You may submit your proposals electronically at

www.jacksonmsbids.com or in hardcopy form.

For electronic submissions, proposals may be submitted through

www.jacksonmsbids.com. Electronic submissions shall be the

complete original (non-redacted) version of the proposal including all

attachments in a searchable format, preferably in Microsoft Word or

PDF, and labeled accordingly.

For hard copies, responses shall be submitted in a sealed envelope

or box. The exterior of the sealed envelope or box shall be clearly

labelled “MS4 Water Quality Monitoring Services” and include the

proposer’s business name. Please submit your signed proposal:

1. By mail to Jackson City Clerk’s Office: P. O. Box 17, Jackson,

MS 39205

-OR-

2. By hand delivery to Jackson City Clerk’s Office/City Hall

located at 219 South President Street, Jackson, MS 39201,

(601) 960-1035.

For additional instructions and details on the proposal

submission process, consult Section 3.2 (“Submission

Process”) of the RFP.

Electronic copies of the RFP may be found at one of the following

websites online:

1. www.jacksonmsbids.com

2. State of Mississippi:

https://www.ms.gov/dfa/contract_bid_search/Bid

For additional information regarding specifications, contact:

Andrea Holmes

Stormwater Project Construction Manager

Department of Public Works

200 S. President Street -Suite 424

P.O. Box 17, Jackson, MS 39205

Email: aholmes@city.jackson.ms.us

Office 601.960.2352

For additional questions on the RFP submission process or to

request access to the digital proposal templates, please contact:

The Purchasing Division

Department of Finance & Administration

Warren Hood Building

200 S. President St., Room 604

Jackson, MS 39201

(601) 960-1025

Table of Contents

Table of Contents ......................................................................................................................... 3

1. The Opportunity..................................................................................................................... 4

1.1 Summary......................................................................................................................... 4

1.2 Background .................................................................................................................... 4

1.3 Outcome Goals .............................................................................................................. 5

1.4 Award Terms .................................................................................................................. 5

2. Scope of Work ....................................................................................................................... 6

2.1 Services to be Provided................................................................................................ 6

2.2 Performance Metrics and Contract Management .................................................. 10

Performance Metrics .......................................................................................................... 10

Contract Management........................................................................................................ 10

2.3 Proposal Content ......................................................................................................... 12

2.4 Submission Instructions.............................................................................................. 12

3. How We Choose ................................................................................................................. 13

3.1 Minimum Qualifications .............................................................................................. 13

3.2 Evaluation Criteria ....................................................................................................... 13

3.3 Selection Process, Award, and Protest Procedures .............................................. 14

Selection Schedule ............................................................................................................. 14

Selection and Award Process ........................................................................................... 14

4. Terms and Conditions ........................................................................................................... 15

5. Appendix ................................................................................................................................. 20

Appendix A: Response Workbook........................................................................................... 20

Proposer General Information:................................................................................................. 20

Narrative Responses (Scored):................................................................................................ 21

Category 1: Qualifications, Experience, and Capacity ......................................................... 22

Category 2: Service Delivery or Project Approach ............................................................... 23

Category 3: Project Management, Performance Improvement, and Communications .. 24

Category 4: Cost Proposal and Narrative .............................................................................. 25

Additional Information:............................................................................................................... 25

1. The Opportunity

1.1 Summary

The purpose of this project is to assist the City in coming into compliance with the Illicit Discharge

Detection and Elimination (IDDE) and Ambient Monitoring requirements of its Phase I Municipal

Separate Storm Sewer System (MS4) permit. The IDDE requirements of the permit involve

updating the City’s current storm sewer system maps, outfall sampling, creation of an industrial

site inspection program, and creation of a procedure for keeping the maps updated, and the

creation of a program for the outfall sampling. Currently, the Mississippi Department of

Environmental Quality (MDEQ) is recommending that the City complete a full cycle of permit

sampling of 120 outfalls this calendar year.

With respect to the ambient monitoring required under the MS4 permit, the program must be

created. The City would like to complete the first cycle dry weather sampling and the wet

weather sampling this calendar year, if at all possible.

1.2 Background

The City is subject to a Phase I MS4 permit issued by the Mississippi Commission on

Environment. Quality under the National Pollution Discharge Elimination System. The current

permit was issued in 2012 and expired in 2017. The City needs to implement the Illicit Discharge

Detection and Elimination (“IDDE”) requirements of the permit and complete the ambient

monitoring requirements of the permit. With respect to the IDDE requirements, storm sewer

maps need to be updated, the procedures for illicit discharge monitoring must be established,

and the required outfall monitoring performed. With respect to the ambient monitoring

requirements, the permit requires dry weather and wet weather ambient water quality monitoring

of all 11 sub-watersheds of the Pearl River. A monitoring plan for the ambient water quality

monitoring will need to be developed and submitted to the Mississippi Department of

Environmental Quality.

The City has consistently struggled to implement the technical aspects of its Phase I MS4 permit

as demonstrated by the date of the current permit—2012, and the current date—2026. The

factors that have hampered the City’s efforts have been adequate funding for implementation of

the IDDE and ambient monitoring requirements of the MS4 permit. In the past, the City has

lacked focused leadership on implementing the requirements of the permit. That issue has been

resolved through the appointment of Andrea Holmes as the Stormwater Project Construction

Manager. The City has also lacked in the technical expertise to create and implement these

programs. The Engineering Division is currently without a licensed professional engineer and

must rely upon outside consultants to provide the required technical expertise. The City is

seeking to resolve the issues of compliance with the IDDE requirements of the MS4 permit and

the ambient monitoring requirements of the MS4 permit through consultants with an established

record of providing compliance assistance with MS4 permits. The goal of this RFP is to provide

the City with a program for the IDDE requirements of the permit, provide the initial outfall

sampling required under the permit, create a program for ambient monitoring and provide the

water sampling required under that program.

MS4 Compliance Assistance Overview

The City was issued its initial Phase I MS4 permit in 1997 and the City retained the firm of Neel-

Schaffer, Inc. to assist the City with the development of the programs to comply with the

requirements of that permit. During the 2007 permit cycle, the City failed to meet certain

requirements and was issued an administrative order by the Mississippi Commission on

Environmental Quality. The City resolved those permit violations and was issued its current

permit in 2012. The City has experienced numerous setbacks in complying with all the

requirements of the 2012 MS4 permit, particularly, the requirements related to IDDE and ambient

monitoring. This has been due primarily to a lack of personnel specifically assigned to ensure

compliance with the MS4 permit, sufficient technical expertise for developing the required

processes and programs, and a lack of funding to perform the water quality sampling required

by both the IDDE and the ambient monitoring.

The City began addressing these issues during 2024. The Storm Water Management Division

is now a separate division within the Department of Public Works housed alongside the

Engineering Division. Andrea Holmes, who previously worked with on the City’s MS4 permit,

when it was a program in the Solid Waste Division, is now the manager of the division. Ms.

Holmes provides programmatic knowledge and specific training in Storm Water Management.

She is currently limited by having only one inspector who currently is tasked with most of the

compliance requirements for construction activities throughout the City.

1.3 Outcome Goals

The Storm Water Management Division has established the following goals for this Request for

Proposals:

1) Enabling the Storm Water Management Division to perform investigative IDDE testing

based on outfall sampling results;

2) Compliance with the IDDE and ambient monitoring requirements of the City’s MS4 permit.

1.4 Award Terms

Contract Duration:

Renewal Options & Terms:

Contract Type Expected:

Time required to complete the required

sampling

At the conclusion of the initial term,

renewable from year to year upon the

mutual agreement of the parties for up to

four additional one-year terms

Annual Task Order

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	7-20260331092026 Jackson	Advertised Date	03/31/2026 3:00 PM
RFx #	3170035417	Submission Date	04/28/2026 3:30 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Pre-Bid Conference: Date & Time: 4/14/2026 10:00:00 AM Description: Request for Proposals (RFP) COMPLIANCE ASSISTANCE FOR THE THE CITY’S PHASE I MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT FOCUSING ON THE ILLICIT DISCHARGE AND ELIMINATION PROGRAM AND THE AMBIENT MONITORING PROGRAM STORMWATER MANAGEMENT DIVISION DEPARTMENT OF PUBLIC WORKS RFP # 92688-042826 A pre-proposal conference will be held at 10:00 am Central Time on April 14, 2026. It is highly recommended that all offerors attend. The pre-proposal conference will be held in the Andrew Jackson Room on the 1 st Floor of the Warren Hood Building at 200 S. President Street, Jackson, MS 39205

PRODUCT CATEGORY	PRODUCT DESCRIPTION
92688	Serv EnvirEcoStormWa

Request for Proposals (RFP) COMPLIANCE ASSISTANCE FOR THE THE CITY'S PHASE I MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT FOCUSING ON THE ILLICIT DISCHARGE AND ELIMINATION PROGRAM AND THE AMBIENT MONITORING PROGRAM

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