FMC CARSWELL 3rd Qtr. FY26 National Menu

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 15B50526Q00000007 and is issued as a Request for Quote (RFQ). This Solicitation is for 3rd Quarter FY26 National Menu. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. This solicitation is issued as Total small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 311999 with a small business size standard of 700.00 employees.

FOB Destination shall be to: FMC Carswell Attention: Food Service Department 1200 Meandering Road, Fort Worth, Texas 76114.

Items will be awarded individually. More than one item may be awarded to one offeror/contractor.

Award will be made to the responsible offeror whose quote conforms to the requirements and is determined to provide the best value to the Government. The following are the evaluation factors that will be used to evaluate each offeror are price & past performance.

(1) Price - The government will evaluate the Offerors proposed price to ensure it is fair and reasonable; and

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor.

Past performance is significantly more important than price.

Quotes shall be accepted up to 4 decimal places.

DELIVERY REQUIREMENTS/INSTRUCTIONS:

• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.


• All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.


• All canned goods must be delivered above 34 degrees F and not frozen.


• Any product that indicates prior thawing will be refused.


• All items must strictly follow the BOP Religious Diet Specifications. Food Service contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the Religious Diet Specifications prior to quoting.


• All items will be closely inspected.


• Some items may require thawing and cooking to determine specification compliance.


• Receipt of delivery may be conditional for a period of three (3) days to allow for adequate examination and testing.


• Items that fail to meet specifications will be refused.


• Items which are conditionally received and found noncompliant must be picked up at the vendors’ expense within (2) weeks of noncompliance notification.


• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.


• Items that fail to meet specifications will be refused. All items must be dated.


• Deliveries will be accepted from 7:30 a.m. to 2:00 pm CST, Monday through Fridays, No deliveries on weekends or federal holidays. Warehouse Phone: 817-782-4268.


• Unless otherwise stated within the specification of an item description in Section 2 of SF Form 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.


• Delivery vehicles should not exceed Gross 49000lbs-Tandem Axle 32000 Lbs. to comply with the bridge weight limit along the delivery route to the warehouse. Please mark all deliveries to reflect: Attn Food Service Department.


• Payments will be made upon complete delivery and acceptance of the product. Awards will be made via purchase order (EFT).


• Invoices are to be sent electronically to CRW-BusinessOffice-S@bop.gov.

Please read the attached solicitation document in entirety, noting the requested information, specifications, types and packaging sizes as applicable.

Quotes Submission Instructions:

• All quotes and bids pertaining to this solicitation must be received by the designated point of contact no later than February 24, 2026, at 12:00 PM Central Time (CT).


• All quotes and bids will be received via email ONLY to ekarua@bop.gov.


• Use the attached solicitation document when submitting your quotes. No other form of quotes will be accepted. All quotes or questions will be received electronically to the primary contact listed below (ekarua@bop.gov)


• When submitting your bid or quote via email, please ensure the subject line is formatted as shown below:

"Name of Contractor - Solicitation No. 15B50526Q00000007 – FMC Carswell 3rd QTR FY26 National Menu"

Example: E. Karua Inc. - Solicitation No. 15B50526Q00000007 – FMC Carswell 3rd QTR FY26 National Menu