RFP for Hudson River Park Pier 40 Youth Baseball Facility Operator

SUMMARY
Premises: Approximately 11,459.65 sq. ft. of indoor space located along the southside of Pier 40 on the ground floor adjacent to exterior public ballfields, as more fully described in Exhibit 2 (the “Premises”). The Premises is offered in “as-is” condition.

Permitted Uses: Operating and maintaining the Premises for youth baseball/softball
(“Baseball”) programming (the “Primary Use”) and ancillary administrative functions and storage to support the Primary Use. All other uses not specifically permitted in writing are prohibited.

Permit Term: Initial term of one (1) year and four (4) months with two (2) additional two (2) year renewal options in which each renewal is at the sole discretion of Hudson River Park Trust.

RFP Issued: March 21, 2025
Questions Due: April 3, 2025
Proposals Due: April 25, 2025

Important Notice: A restricted period under the Procurement Lobbying Law is currently in effect for this Procurement and will remain in effect until approval of the Permit. Respondents are prohibited from contact related to this Procurement with any Trust employee other than the designated contacts listed here: Robert Nguyen, Vice President, Real Estate & Planning.

All inquiries shall be made by email to 2025baseballrfp@hrpt.ny.gov or to recipient mailing
address listed in Part I of the attached RFP document.

This RFP and all addenda and responses to questions will be posted on Trust website at:

https://hudsonriverpark.org/about-us/bids-business-opportunities .

Through this request for proposals (“RFP”), The Trust seeks to solicit proposals from experienced not-for-profit organizations (each a “Respondent”) to operate and maintain the Premises to conduct and promote affordable, year-round youth Baseball programming at scale for children at all skill levels. The selected Respondent (“Permittee”) will manage and assume responsibility for the operation and maintenance of the Premises. In lieu of paying rent, the Permittee must demonstrate that it would provide a substantial community benefit to the public on a continuing basis throughout the Term of the permit.

The Permit is expected to begin on or about September 1, 2025, and continue through December 31, 2026 (the “Initial Term”) with two (2) additional two (2) year renewal options (each an “Extension Period” and together with the Initial Term, the “Term”). The Trust approvals of each Extension Period will be subject to achieving certain performance criteria by the Permittee, such as compliance with the provisions of the Permit and meeting public participation and community benefit objectives.

Evaluation and Selection:
RFP responses shall be evaluated in accordance with the following criteria:

20% Organizational structure, experience and demonstrated capacity to successfully undertake and manage the proposed uses at the Pier 40 Youth Baseball Facility at scale.

30% Breadth and quality of the Baseball programming including staffing and operating plan and number and range of children served.

25% Proposals that demonstrate broad affordability across age and skill levels.

10% Proposals that demonstrate compatibility of proposed uses with other sports and revenue-generating activities at Pier 40 and inland community.

15% Ability to commence operations on or about September 1, 2025 and operate continuously during the Term.

RFP & Submission Timeline:
April 3, 2025 Question Deadline: Last date to submit questions regarding the RFP to: 2025baseballrfp@hrpt.ny.gov

April 10, 2025 Answers Posted: Date that answers to questions will be posted on the Trust website at: https://hudsonriverpark.org/about-us/bidsbusinessopportunities .

April 25, 2025 Submission Deadline: 5:00 PM, by email, to: 2025baseballrfp@hrpt.ny.gov

Submission Format:
• Via email: 2025baseballrfp@hrpt.ny.gov

The Trust will also offer an optional walk-through of the Premises. Interested Respondents are required to RSVP no later than March 27, 2025. A representative from the Trust will schedule a date and time for the walk-through. The Trust will not accept any requests beyond the RSVP date. Interested Respondents should email 2025baseballrfp@hrpt.ny.gov .