This Invitation for Bids is to update the Hazard Mitigation plans for District 2.

Location:	Mississippi
Posted:	Feb 10, 2026
Due:	Mar 25, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	1741-26-R-IFBD-00004
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

IFB RFx Number: 3160007852

District 2 Hazard Mitigation Plan Update

Issued: February 10, 2026

CLOSING TIME AND DATE

Bids must be received by:

March 25, 2026, 1:00 PM CST

CLOSING LOCATION

Mississippi Department of Finance and Administration

501 North West Street, Suite 1301 C

Jackson, Mississippi 39201

BID COORDINATOR

April Burns, Bid Coordinator

Telephone: (601) 359-5286

E-mail: osss@dfa.ms.gov

SECTION 1

1.1 Purpose

The Office of Statewide Strategic Sourcing (hereinafter “OSSS”), on behalf of the Mississippi

Emergency Management Agency (hereinafter “MEMA”) has issued this solicitation for the

purpose of soliciting sealed bids from qualified providers to update the hazard mitigation plans

for District 2. The Contractor will perform all tasks and make all assurances outlined in Section 4

of this IFB entitled Scope of Work.

Additional information may be obtained by email request to April Burns, Bid Coordinator

osss@dfa.ms.gov.

2.1 Timeline

SECTION 2

Invitation to Bid (IFB) Issue Date

Questions and Requests for Clarification Due

Anticipated Posting of Answers to Questions

Bid Package Due

Bid Opening

Anticipated Notice of Intent to Award

February 10, 2026

March 3, 2026, 3:00 PM CST

March 9, 2026, 11:00 AM CST

March 25, 2026, 1:00 PM CST

March 25, 2026, 2:00 PM CST

April 3, 2026, 1:00 PM CST

MEMA reserves the right to adjust this schedule as it deems necessary and change the dates of

the initial contract term without amendment to this IFB.

2.2 This solicitation and any resulting contract shall be governed by the applicable provisions of

the Public Procurement Review Board (PPRB) Office of Personal Services Contract Review

(OPSCR) Rules and Regulations, a copy of which is available on the Mississippi Department

of Finance and Administration’s website (www.dfa.ms.gov). Any bidder responding to this

solicitation is deemed to be on notice of all requirements therein.

2.3 Reconsideration for the Terms of the Solicitation: Any potential bidder may request that

MEMA reconsider the terms of this solicitation. Such a request shall be filed with the Bid

Coordinator and the Director of OPSCR within three (3) business days following the date of

public notice as defined in Section 5.2.1. It is the sole responsibility of the requesting vendor

to ensure the request is timely received by all required parties. Failure to timely request

reconsideration in compliance with this section and Section 5.2.4 and Section 5.2.4.1 of the

OPSCR Rules and Regulations results in a waiver of any claim regarding the terms of the

solicitation.

SECTION 3

Contact and Questions/Requests for Clarification

3.1 Bidding vendors must carefully review this solicitation, the contract, risk management

provisions, and all attachments for defects, questionable, or objectionable material.

Following review, vendors may have questions to clarify or interpret the IFB in order to submit

the best bid possible. To accommodate the questions and requests for clarifications, vendors

shall submit any such question via email by the deadline reflected in Section 2. All questions

and requests for clarifications must be directed by email to:

April Burns, Bid Coordinator

E-mail: osss@dfa.ms.gov

3.2 Vendors should enter “IFB RFx Number 3160007852 - Questions” as the subject of the email.

Question submittals should include a reference to the applicable IFB section and be

submitted in the format shown below:

IFB Section, Page Number Vendor Question/Request for Clarification

3.3 Official responses will be provided only for questions submitted as described above and only

to clarify information already included in the IFB. The identity of the organization submitting

the question(s) will not be revealed. All questions and answers will be published on the

Mississippi Contract/Procurement Opportunity Search Portal website and MEMA’s website

as an amendment to the IFB. It is the bidder’s sole responsibility to monitor the websites for

any updates or amendments to the IFB.

3.4 MEMA will not be bound by any verbal or written information that is not contained within

this IFB unless formally noticed and issued by the contact person as an IFB amendment.

Vendors are cautioned that any statements made by MEMA personnel that materially change

any portion of the bid document shall not be relied upon unless subsequently ratified by a

formal written amendment to the bid document.

3.5 All vendor communications regarding this IFB must be directed to the Bid Coordinator.

Unauthorized contact regarding the IFB with MEMA employees may result in the vendor

being disqualified, and the vendor may also be suspended or disbarred from the State.

3.6 Acknowledgement of Amendments: Bidders shall acknowledge receipt of any amendment

to the IFB in writing. The acknowledgement shall be submitted by signing and returning the

amendment with the bid package or by letter or email submission. Each bidder shall submit

a written acknowledgement of every amendment to MEMA on or before the submission

deadline.

3.7 Bidder must provide a signed Acknowledgment(s) of IFB Amendment(s), Questions and

Answer document(s), and/or Summary of Site Visit if any were issued/posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and MEMA's website.

3.8 The IFB is comprised of the base IFB document, any attachments, any amendments issued

prior to the submission deadline, and any other documents released before the contract

award.

SECTION 4

Scope of Work

The winning vendor (“Contractor”) shall provide in a timely and satisfactory manner all services

and otherwise do all things necessary for or incidental to the performance of work as set forth

below:

4.1 Detailed Minimum Specifications

All services listed in this scope of work are to be performed by the Contractor unless otherwise

noted. The district 2 Hazard Mitigation Plan, per Federal Emergency Management Agency (FEMA)

planning regulations, is required to be updated every five years. The plan addresses mitigation of

multiple hazards including floods, severe storms, hurricanes, urban/wildfire, tornado, winter

weather, drought, dam failure, water supply/system failures, and earthquake hazards. The

Contractor will update the plan with the assistance of the Mitigation Council. The district 2 Hazard

Mitigation Plan update will include the following: Alcorn County, Benton County, Itawamba

County, Lafayette County, Lee County, Marshall County, Pontotoc County, Prentiss County,

Tippah County, Tishomingo County, Union County, Itawamba Community College, and all

communities within the noted counties.

1. PLANNING PROCESS

A. The Contractor with assistance of the district 2 Hazard Mitigation Council will document

the hazard mitigation planning update process including but not limited to:

• How the plan was prepared and updated

• How the public was involved, i.e., workshops, community outreach

B. The Contractor with the Mitigation Council’s assistance will perform the following:

• Hold public hearings, meetings, and/or workshops during the plan update time frame.

A minimum of four (4) meetings must be conducted. It is preferred that these

meetings take place in person.

• Solicit input from citizens and professionals with knowledge of applicable hazards.

• Solicit input regarding the feasibility of potential mitigation measures for each hazard

and the prioritization of mitigation projects.

• Review the final draft of the updated plan, goals, and proposed mitigation projects.

• Be involved in implementing the plan, updating of the goals and proposed mitigation

projects.

C. The Contractor will organize resources and meeting schedules.

D. The Contractor will update pre-planning activities and analysis.

2. RISK ASSESSMENT

The purpose of this section is to provide a basis for the hazard mitigation plan update that

should identify hazards and vulnerabilities. This should include the following:

A. Hazard Identification

The Contractor will update any descriptions and prioritization of the natural hazards

that have occurred within the region. The risk assessment section will assess each of the

region’s risks. The natural hazards categories include but are not limited to:

• Floods – These hazards include river flooding, coastal flooding, erosion, dam failures

as the result of coastal storms, winter storms and hurricanes, that include, at a

minimum, flood hazard areas as defined by FEMA in the Flood Insurance Rate Maps

(FIRMs) for the jurisdiction as well as local historical data and using data from the

Repetitive Flood Loss Plan to identify and locate repetitive flood loss properties.

• Wind – These hazards are products of hurricanes, coastal storms, winter storms, and

tornadoes. These hazards are based on local historical data, the National Weather

Service, and/or other applicable plans/sources.

• Fire - These hazards are products of drought, wildfire, etc. These hazards are based

on local historical data, the National Weather Service, and/or other applicable

plans/sources.

• Geologic – These hazards are products of earthquakes, landslides, and sink holes.

These hazards are based on local historical information and/or other applicable

plans/sources.

• Other hazards that are not listed above are determined by local history and

experience. These hazards may also be considered manmade hazards, i.e., chemical

spills and/or fire.

B. Hazard Mapping

The Contractor will use GIS technology and the best available existing data to update

any base maps of the areas affected by multiple natural hazards. In conjunction with

mapping, the Contractor will update any comprehensive inventory (database) for use in

developing map data layers of the following items relative to the multiple hazard area.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1741-26-R-IFBD-00004	Advertised Date	02/10/2026 10:00 AM
RFx #	3160007852	Submission Date	03/25/2026 1:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	03/25/2026 1:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS EMERGENCY MANAGEMENT AGENCY
RFx Description	This Invitation for Bids is to update the Hazard Mitigation plans for District 2.

Name	Sallie Sones	Email	SSONES@MEMA.MS.GOV
Phone	6015817563	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
96258	Serv MiscNo2Profess

This Invitation for Bids is to update the Hazard Mitigation plans for District 2.

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