Miami Valley Behavioral Healthcare

Location:	Ohio
Posted:	Dec 23, 2025
Due:	Jan 23, 2026
Agency:	Ohio Facility Construction Commission
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	DMH-250014
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Commissioning Agent)

State of Ohio Standard Forms and Documents

Administration of Project: Ohio Facilities Construction Commission

Project Name Miami Valley Behavioral Healthcare

Project Location Miami Valley Behavioral Healthcare

City / County

Owner

TBD / Montgomery

Ohio Department of Mental Health and

Addiction Servies

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound)

Response Deadline

Project Number

Project Manager

01/23/2026

2:00 pm local time

DMH-250014

Megan Klingelhofer

Contracting Authority OFCC

Prevailing Wages State

No. of electronic copies requested (PDF)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Jill Hoobler at

procurement@ofcc.ohio.gov . See Section H of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Jill Hoobler at procurement@ofcc.ohio.gov with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included in the Q&A document.

Project Overview

A. Project Description

The Ohio Department of Mental Health and Addiction Services intends to construct a new facility, Miami Valley Behavioral

Healthcare (MBVH). This facility will have approximately 208 beds and shall incorporate roughly 285,000 square feet of

new construction, including all mechanical, administrative, food service, and support space. Patient-accessible areas will

be designed to reflect state of the art safety and security requirements, incorporating ligature-resistant fixtures and

hardware, as well as highly durable construction materials.

This new facility will provide a secure environment that includes residential patient units, clinical/admitting space, full

service kitchen, indoor and outdoor recreation areas, and required support operations consisting of administrative offices,

food and bulk storage facilities and maintenance operations. Key features of this facility will include the development of a

“safe and secure building envelope” for patients and building materials and fixtures suitable for use by the intended

occupant. It is understood the selected Commissioning Agent will coordinate, provide relevant information, and work

closely with and provide input to the Owner and Project Team including the A/E, and CMR through all stages of the

project.

The selected Commissioning Agent (CxA) will provide professional services for the new facility including:

- Building Commissioning Services for building systems, the building envelope, and specialty equipment/systems.

- Testing and Balancing (TAB) of building systems, the building envelope, and specialty equipment/systems.

- Enhanced Commissioning Additional Services (sub-consultants as necessary) for Pre-Joint Commission

survey(s) with the express intention of alleviating any potential corrective measures as may be determined/required by the

Joint Commission. NOTE: the candidate shall provide a list of 3 potential providers. The selection of the provider

and the determination of an allowance will take place at a future date.

Total Project Cost will be $275,000,000.00, estimated Construction Cost will be $239,751,682.49. For the purposes of this

RFQ, the State will be negotiating Commissioning Services for the entirety of the project.

B. Scope of Services

The selected Commissioning Agent (“CxA”), as a portion of its required Scope of Services and prior to submitting its

proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Consultant

Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging

Growth, Diversity & Equity (“EDGE”) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Assist the Owner

to develop the Owner’s Basis of Design Development, Construction Documents stage submissions, conduct Pre-

Functional and Functional Testing during the Construction stage. In addition, perform pre-Joint Commission inspection

testing at key points in the schedule.

F130-08-2015-OCT

Publish Date: 12/19/2025

Page 1 of 4

Request for Qualifications (Commissioning Agent) continued

The selected Commissioning Agent and their team will have extensive knowledge and demonstrated experience

successfully commissioning state-of-the-art mental health facilities on a hands-on basis. Firms that fail to meet this

criterion will not be considered for this contract.

Report and conduct Seasonal Testing during the Post-Construction stage, and prepare a Final Commissioning Report,

and provide Additional Services of all types. The CxA will also advise on design changes to keep construction costs within

budget and optimize long-term operating and maintenance costs and develop a predictive and preventative maintenance

plan for the Department’s use to operate and maintain the building, its systems, and laboratory equipment.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement and scope of services can be obtained at the OFCC website at

http://ofcc.ohio.gov.

During the construction period, provide not less than 8 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the CxA and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state particular building types, functional design or specialized professional services required to

evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical

facility). The scope of services should also define the types of basic and additional professional design and administration

services necessary for the project (e.g. previous experience with local jurisdiction or similar sites, previous experience

working with the State of Ohio, specific Owner-defined requirements). This information will be used by each applicant to

populate the Relevant Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Experience commissioning health care and mental health care facilities.

2. Experience commissioning high security patient facilities

3. Experience with Construction Manager at Risk / CM as Constructor project delivery.

4. Experience with fast-track strategies and multiple GMP Amendments.

5. Demonstrated ability to successfully identify and guide/address Joint Commission criteria

6. Demonstrated ability to successfully inform and prepare facility and Owners for Joint Commission inspection/review

7. Demonstrated ability to commission Healthy Building strategies and materials.

8. Demonstrated ability to commission energy efficient design and renewable energy systems.

9. Demonstrated ability to implement quality strategies that optimize long-term operating and maintenance costs.

10. Demonstrated ability to effectively follow through on issues and secure resolution in an expedited.

C. Estimated Budget / Funding

D. Anticipated Schedule

State Funding:

$275,000,000*

Professional Services Start:

03/26

Other Funding:

Construction Notice to Proceed:

09/26

Estimated CxA Fee: $225,000*

Substantial Completion of all Work: 09/29

Total Project Cost: $275,000,000*

* See Project Description for Cost

Professional Services Completed: 12/29

NOTE: The CxA fee percentage for this project includes all professional design services, and consultant services necessary for

proper completion of the commissioning services for the successful completion of the project.

E. Service Required (see note below Fee Range (see note below)

Primary

Building Systems Commissioning

Building Envelope Commissioning

Building Automation System Commissioning

TAB

Enhanced

Accreditation & Regulatory Compliance

Commissioning Activation Planning

Joint Commission Survey Preparation

CMS Compliance Support Center for Medicare & Medicaid Services

Others:

Maintenance Plan Development

F. EDGE Participation Goal

Percent of Initial TOTAL CxA Fee 10%

F130-08-2015-OCT

Publish Date: 12/19/2025

Page 2 of 4

Request for Qualifications (Commissioning Agent) continued

G. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s project requirements.

• Previous experience compatible with the proposed project (e.g., type, size), including but not limited to general

working knowledge of the following:

o Federal Select Agent Regulations

o ISO 17025 – International Organization for Standardization

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project, including knowledge and

experience in review and preparation for :

o Health Care Security Requirements and Systems

o Health Facility Activation Planning

o Joint Commission Survey Preparation

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected CxA and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested CxA firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-

12D related to providing services only within the United States and the requirements of Executive Order 2022-02D

prohibiting purchases from or investment in any Russian institution or company. Failure to do so may cause their

Statement of Qualifications to be rejected.

H. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the

project number and firm name followed by “SOQ” in the email subject line.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships and any other appropriate design and

construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the

F110-330 form.

F130-08-2015-OCT

Publish Date: 12/19/2025

Page 3 of 4

Commissioning Agent Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Miami Valley Behavioral Healthcare

Project Number DMH-250014

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $100,000

$100,000 to $500,000

More than $500,000

Less than 5 professionals

5 to 9 professionals

More than 9 professionals

2. Primary Qualifications (Maximum 30 points)

a. Project management lead

b. Project administration lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration on commissioning

similar projects

b. Previous commissioning project scale

d. Team organization

Less than 4 sample projects

4 to 8 sample projects

More than 8 sample projects

Less than $100,000

$100,000 to $200,000

$200,000 to $300,000

Clarity of responsibility each phase/

communication demonstrated by table of

organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance on commissioning

similar projects

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 4 projects

4 to 8 projects

More than 8 projects

Performance in completing projects within

original construction budget and schedule

Less than 2 projects

2 to 4 projects

More than 4 projects

Value

Score

Max

0 - 10

0-0

0 - 10

Max

= 20

0 - 15

0-5

Max

0-4

0-5

5 - 10

11 - 15

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F130-08-2015-OCT

Publish Date: 12/19/2025

Page 4 of 4

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
12/23/2025	1/23/2025	DMH-250014	Ohio Department of Mental Health and Addiction Servies	OFCC	Miami Valley Behavioral Healthcare	CxA	$275,000,000	N/A	TBD

Miami Valley Behavioral Healthcare

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See also