Hearing Booth Calibration & Maintenance services

Active

Contract Opportunity

COMBINED SYNOPSIS/ SOLICITATION FOR COMMERCIAL ITEMS

Document Type: Combined Synopsis/Solicitation

Solicitation Number: W912JC-25-Q-12323898

Response Date: August 15, 2025

Product Classification Code: J065 Maint/Repair/Rebuild of equipment Medical, Dental, Veterinary Equip & Supply

Set Aside: Small Business Set Aside

NAICS Code: 811210 Electronic and precision Equipment Repair and Maint

General Information

Contracting Office Address

USPFO for Kansas

2737 S Kansas Avenue

Topeka KS 66611

Description

This is a solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is being issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025 and Defense Federal Acquisition Regulation (DFARS) change 01/17/2025.

Notice of Set-aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance , with a small business size standard of $34.0. In accordance with the Federal Acquisition Regulation (FAR) Part 19.502-2(b), this procurement is a 100% set-aside for Small Businesses.

The USPFO for Kansas intends to award a Firm Fixed Price contract.

Contracting Office: USPFO for Kansas (W912JC)

2737 S Kansas Avenue

Topeka Kansas 66611

Government Points of Contact: Contracting Officer: Vernon L. Verschelden; vernon.l.verschelden.civ@army.mil and Contract Specialist: James D. Sparkes; james.d.sparkes.civ@army.mil

Inquiry regarding this solicitation Due: August 8, 2025 03:00 PM CST

Solicitation Closes: August 15, 2025 03:00 PM CST

Submit inquiries and solicitations to Contract Specialist: James D. Sparkes; james.d.sparkes.civ@army.mil

This is requirement is for commercial comprehensive electro-acoustical calibration services for Kansas Army National Guard Audiological test equipment residing in three (3) locations 18200 W 87th St, Lenexa, KS 66219, 2929 SCANLAN AVE Salina, KS 67401, 5920 SE COYOTE DR BLDG 670 RM 110A TOPEKA, KS 66619. Equipment and Calibration services must comply with the standards establish in the accompanied Performance Work Statement.

At a minim the below tasks must be accomplished:

• Conduct testing with a Type 1 sound level meter (SLM) with octave band filter/analyzer (OBA). The SLM OBA and microphone must be capable of measuring at least 3dB below the applicable criteria “Max SPL” values listed in the Audiometric Test Booth Certification Form. The SLM, OBA, microphone and calibrator must each have been professionally calibrated within one year.

• Obtain measurements inside the booth under normal operational conditions during activity levels that are representative of anticipated use conditions, including internal conditions (lights and ventilation turned on).

• Record the sound pressure level at 125 Hertz (Hz) and above if the clinician normally tests at 250Hz and above and record at 500Hz and above otherwise.

• Perform pre- and post-measurement field calibrations of the sound level meter.

• Obtain octave ban readings in the “Linear” or “All Pass” setting, slow response mode.

• Sit in the patient’s chair with sound level meter held away from their body at head height or set up a tripod at this location and permit measurement without their presence in the booth.

• Check sound levels at seats closest and furthest from the door and record the higher values.

• Have someone talk outside the booth to see if the booth meets certification under that condition. If external conversation precludes valid testing, this will be annotated

• Record all values and document all equipment data on the U.S. Army Public Health Center Audiometric Test Booth Certification Form.

• Sign, date, and post the certification on the exterior of each booth or on an adjacent wall and provide a file copy to the KS Army National Guard for each location.

Performance Locations and equipment onsite:

1. Location: Lenexa KS – 18200 W 87th St, Lenexa, KS 66219

Current Equipment:

Brand Model Quantity

Benson CCA 200 MINI 8 Computer Controlled Audiometer

Benson BAS 200 8 BIO- Acoustic Simulator

Interacoustics AD229E 1 Diagnostic Audiometer

Tracor AR9S 1 Audiometric Booth

Acoustic Systems RE 120 1 Audiology Sound Booth

Acoustic Systems RE 121 4 Audiology Sound Booth

Acoustic Systems RE 125 2 Audiology Sound Booth

Hearing Trailer Equipment:

Benson CCA 200 MINI 7 Computer Controlled Audiometer

Benson BAS 200 4 BIO- Acoustic Simulator

InterAcoustics AC 40M Series 1 Clinical Audiometry

1. Location: Salina KS – 2929 SCANLAN AVE Salina, KS 67401

Current Equipment:

Brand Model Quantity

Benson CCA 200 MINI 8 Computer Controlled Audiometer

Benson BAS 200 4 BIO- Acoustic Simulator

Acoustic Systems RE 121 8 Audiology Sound Booth

1. Location: Topeka KS – 5920 SE COYOTE DR BLDG 670 RM 110A TOPEKA, KS 66619

Current Equipment:

Brand Model Quantity

Benson CCA 200 MINI 4 Computer Controlled Audiometer

Benson BAS 200 3 BIO- Acoustic Simulator

Acoustic Systems RE 121 4 Audiology Sound Booth

Evaluation Criteria: Lowest price offered meeting all required standards as expressed herein and in the Performance Work Statement(PWS) accompanied. The vendor must be registered in SAM.GOV with active status and registered as small business, and in compliance with below listed provisions.

The following solicitation provisions apply to this acquisition:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. 2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12

252.203-7005 Representation Relating to Compensation of Former DoD Officials. 2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. 2016-10

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. 2024-05

252.204-7016 Covered Defense Telecommunications Equipment or Services- Representation. 2019-12

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. 2021-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. 2023-01

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. 2023-11

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. 2023-11

252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03

252.223-7008 Prohibition of Hexavalent Chromium. 2023-01

252.225-7031 Secondary Arab Boycott of Israel . 2005-06

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. 2022-05

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. 2023-01

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. 2023-06

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. 2023-06

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12

252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01

252.232-7010 Levies on Contract Payments. 2006-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2023-01

252.244-7000 Subcontracts for Commercial Products or Commercial Services. 2023-11

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea. 2024-10

52.201-1 Acquisition 360: Voluntary Survey. 2023-09

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. 2021-11

52.204-29 Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures. 2023-12

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. 2023-09

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services. 2024-05

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services. (Alternate I) ALT I 2024-02

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. 2023-11

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services. 2025-01

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities. 2024-11

Attachments/Links