Financial Consulting Services for the American Canyon Fire Protection District

Financial Consulting Services for the American Canyon Fire Protection District

NOTICE IS HEREBY GIVEN that the AMERICAN CANYON FIRE PROTECTION DISTRICT, STATE OF CALIFORNIA, will receive Contract Proposals up to the hour of 12:00 pm on November 6, 2025, through the e-procurement portal at https://procurement.opengov.com/portal/cityofamericancanyon . Proposals will be opened immediately thereafter and electronically evaluated. Any projects that require Board of Directors approval will be referred for consideration at the next regularly scheduled meeting.

I. Introduction

The American Canyon Fire Protection District (District) is soliciting proposals from qualified individuals or firms to provide financial consulting services. The District seeks an experienced consultant to support financial planning, analysis, and presentation of budgetary information to staff, management, and the Board of Directors.

The selected consultant will be expected to provide professional services on an as-needed basis to ensure financial stability, transparency, and compliance with applicable laws and standards.

II. Scope of Services

1. Financial Forecasting – Prepare and maintain long-term financial projections and models, including revenue, expenditures, and fund balance forecasts, to ensure fiscal sustainability and strategic planning.
2. Budget Development and Updates – Assist in the preparation of annual budgets, provide mid-year updates, reconcile fund balances, and prepare associated staff reports and resolutions.
3. Property Tax Revenue Forecasting – Analyze and project property tax revenues; prepare detailed reports to guide District decision-making.
4. Property Tax Analysis – Conduct comprehensive analysis of assessed valuation trends, tax increment impacts, and other property tax-related factors affecting the District’s revenue stream. Obtain necessary reports from HDL.
5. Mid-Year Budget Review – Evaluate year-to-date revenues and expenditures; prepare related staff reports and resolutions; present findings to staff and Board.
6. Salary & Benefit Analysis – Prepare salary and benefit cost projections, including retirement, health, and other benefits; conduct scenario modeling to assess long-term fiscal impacts.
7. Preliminary and Final Budget Preparation – Develop preliminary and final annual operating budgets and Capital Improvement Plan (CIP) documents, ensuring compliance with District policies and state requirements.
8. Board Presentations – Present preliminary and final budget documents and related financial reports to the Board of Directors in a clear and professional manner.
9. Alternative Budget Scenarios – Develop and model alternate budget scenarios and forecasts for review by staff, Finance Committee, and the Board, to support informed policy decisions.
10. Fee Analysis – Review and evaluate the District’s fee structures for compliance with applicable state and local requirements; recommend updates or adjustments as needed.
11. Review OES Administrative Rate – Evaluate and provide recommendations regarding the District’s OES (Office of Emergency Services) administrative rate for cost recovery and compliance purposes.
12. Annual Appropriations Limit – Prepare the District’s annual Appropriations Limit calculation pursuant to Article XIIIB of the California Constitution and provide supporting documentation for Board adoption.
13. Negotiations Support – Provide financial analysis and expert advice to staff during labor negotiations, vendor discussions, and other contractual matters requiring financial evaluation.
14. Specialized Financial Analysis – Provide additional fiscal analysis or financial reviews, including trend analysis, cost recovery studies, or other matters as requested by the District.